Procurement description
Lindfield Parish Council is seeking contractors to provide LED spark lights for its Festive lighting display on Lindfield High Street.
The selected contractor must be able to store, supply, install, and remove the spark lights.
The contract will be for a three-year term commencing in 2025 and running through the festive periods of 2025 to 2027.
Lindfield Parish Council's lighting display historically has included spark lights wrapped around the trunks of 35 trees. Power for these lights is supplied from six residential/business addresses. While the specification in the tender is our current requirement, the ability to provide additional festive illuminations is important, the cost of which will be negotiated at the time.
The Council holds its Christmas Festival Night on the first Tuesday of December, and the Festive lights are a key part of this event. Mutually agreed-upon erection and take-down dates must be agreed upon in advance of any work taking place. All lights and features are to be tested during down time and any minor work required such as replacing bulbs and fixing faulty connections is to be undertaken. All lights and features must be fully functioning prior to installation. The erection date must be at least 7 days before 1 December.
The Christmas Lighting Scheme is to be dismantled and removed as soon after 6 January each year as possible, but no later than 27 January each year.
The Contractor should be HERS (Highway Electrical Registration Scheme) accredited or able to come up with a suitable arrangement with a HERS accredited partner.
You are advised to familiarise yourself with the installation locations and any access issues before submitting your tender.
The provision of an immediate out-of-hours emergency/maintenance call-out service is required. Ideally, any problems will be addressed and rectified within 48 hours or communication as to why a problem cannot be solved within this deadline. The successful contractor will guarantee to undertake annual risk assessments before work commences and comply with full Health and Safety requirements.
The successful contractor will have the responsibility of meeting and complying with current specifications laid down by West Sussex County Council. Work carried out must comply with Health and Safety requirements associated with work on the public highway.
The submission of a current public liability insurance document to the value of 10 million pounds will be required.
The Parish Council will seek references. Please supply full contact details of three relevant authorities where you have undertaken this work previously.
Your returned tender document must be returned by 5 pm on 16 July 2025.
For further details, please refer to the accompanying documents