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Prior Information Notice

Vehicle and Plant Hire

  • First published: 23 June 2025
  • Last modified: 23 June 2025
  • Record interest

     

  • This file may not be fully accessible.

  •  

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-h6vhtk-05482a
Published by:
Scotland Excel
Authority ID:
AA20796
Publication date:
23 June 2025
Deadline date:
-
Notice type:
Prior Information Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

This Prior Information Notice (PIN) is in relation to the renewal framework for the hire of vehicles and plant equipment, available for all 32 council areas in Scotland and Scotland Excel Associate Members.

It is anticipated this framework will incorporate the hiring of various vehicle types, such as cars and light vehicles, minibuses/buses, refuse collection vehicles, winter maintenance vehicles and road sweeping vehicles, as well as the hiring of plant equipment such as excavation equipment, road surfacing equipment and other specialist equipment.

Full notice text

Prior information notice

This notice is for prior information only

Section I: Contracting authority

I.1) Name and addresses

Scotland Excel

Renfrewshire House, Cotton Street

Paisley

PA1 1AR

UK

Telephone: +44 1414888230

E-mail: transport@scotland-excel.org.uk

NUTS: UKM83

Internet address(es)

Main address: http://www.scotland-excel.org.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10383

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

Additional information can be obtained from the abovementioned address


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Vehicle and Plant Hire

Reference number: 0225

II.1.2) Main CPV code

34100000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

This Prior Information Notice (PIN) is in relation to the renewal framework for the hire of vehicles and plant equipment, available for all 32 council areas in Scotland and Scotland Excel Associate Members.

It is anticipated this framework will incorporate the hiring of various vehicle types, such as cars and light vehicles, minibuses/buses, refuse collection vehicles, winter maintenance vehicles and road sweeping vehicles, as well as the hiring of plant equipment such as excavation equipment, road surfacing equipment and other specialist equipment.

II.1.5) Estimated total value

Value excluding VAT: 100 000 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

II.2) Description

Lot No: 1

II.2.1) Title

Hire of Cars & Light Vehicles

II.2.2) Additional CPV code(s)

34100000

60170000

60183000

34115200

34120000

34144900

II.2.3) Place of performance

NUTS code:

UKM


Main site or place of performance:

Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.

II.2.4) Description of the procurement

Lot 1 is anticipated to be for the hire of cars and light vehicles for use by all 32 Scottish councils and other contracting authorities permitted to call-off contracts under the proposed Framework Agreement.

The cars and light vehicles expected to be covered is, but is not limited to, small cars, executive cars and vans up to 3.5 tonnes.

II.2.14) Additional information

NOTE: At this stage, the final lot structure has still to be confirmed and as such is subject to change.

Lot No: 2

II.2.1) Title

Hire of Minibuses / Buses

II.2.2) Additional CPV code(s)

60172000

60183000

34100000

34140000

34144900

34115200

34120000

II.2.3) Place of performance

NUTS code:

UKM


Main site or place of performance:

Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.

II.2.4) Description of the procurement

Lot 2 is anticipated to be for the hire of minibuses/buses with or without a driver, for use by all 32 Scottish councils and other contracting authorities permitted to call-off contracts under the proposed Framework Agreement.

II.2.14) Additional information

NOTE: At this stage, the final lot structure has still to be confirmed and as such is subject to change.

Lot No: 3

II.2.1) Title

Hire of Commercial Vehicles

II.2.2) Additional CPV code(s)

34140000

34100000

60183000

60182000

34144900

II.2.3) Place of performance

NUTS code:

UKM


Main site or place of performance:

Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.

II.2.4) Description of the procurement

Lot 3 is anticipated to be for the hire of commercial vehicles, for use by all 32 Scottish councils and other contracting authorities permitted to call-off contracts under the proposed Framework Agreement.

The commercial vehicles expected to be covered is, but is not limited to, tippers of various payloads, dropside crewcabs etc.

II.2.14) Additional information

NOTE: At this stage, the final lot structure has still to be confirmed and as such is subject to change.

Lot No: 4

II.2.1) Title

Hire of Gritters

II.2.2) Additional CPV code(s)

34140000

34100000

60181000

34143000

II.2.3) Place of performance

NUTS code:

UKM


Main site or place of performance:

Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.

II.2.4) Description of the procurement

Lot 4 is anticipated to be for the hire of gritters, for use by all 32 Scottish councils and other contracting authorities permitted to call-off contracts under the proposed Framework Agreement. The gritters expected to be included range in size from 3.5 tonne to 26 tonne.

II.2.14) Additional information

NOTE: At this stage, the final lot structure has still to be confirmed and as such is subject to change.

Lot No: 5

II.2.1) Title

Hire of Refuse Collection Vehicles

II.2.2) Additional CPV code(s)

34140000

60181000

34144500

34144510

34144511

34144512

II.2.3) Place of performance

NUTS code:

UKM


Main site or place of performance:

Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.

II.2.4) Description of the procurement

Lot 5 is anticipated to be for the hire of refuse collection vehicles, for use by all 32 Scottish councils and other contracting authorities permitted to call-off contracts under the proposed Framework Agreement.

The refuse collection vehicles expected to be covered is, but is not limited to, a range of sizes from 3.5 Tonne to 26 Tonne.

II.2.14) Additional information

NOTE: At this stage, the final lot structure has still to be confirmed and as such is subject to change.

Lot No: 6

II.2.1) Title

Hire of Plant - Excavation Equipment

II.2.2) Additional CPV code(s)

60180000

34113300

45520000

34140000

43200000

43210000

II.2.3) Place of performance

NUTS code:

UKM


Main site or place of performance:

Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.

II.2.4) Description of the procurement

Lot 6 is anticipated to be for the hire of excavation plant with or without a driver or operator, for use by all 32 Scottish councils and other contracting authorities permitted to call-off contracts under the proposed Framework Agreement.

The plant equipment expected to be covered is, but is not limited to, dozers, dumpers and excavators.

II.2.14) Additional information

NOTE: At this stage, the final lot structure has still to be confirmed and as such is subject to change.

Lot No: 7

II.2.1) Title

Hire of Plant - Road Surfacing Equipment

II.2.2) Additional CPV code(s)

43312000

60180000

34921000

34140000

II.2.3) Place of performance

NUTS code:

UKM


Main site or place of performance:

Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.

II.2.4) Description of the procurement

Lot 7 is anticipated to be for the hire of road surfacing plant with or without a driver or operator, for use by all 32 Scottish councils and other contracting authorities

permitted to call-off contracts under the proposed Framework Agreement.

The plant equipment expected to be covered is, but is not limited to, spreaders, pavers and rollers.

II.2.14) Additional information

NOTE: At this stage, the final lot structure has still to be confirmed and as such is subject to change.

Lot No: 8

II.2.1) Title

Hire of Plant - Lifting Equipment

II.2.2) Additional CPV code(s)

42414100

34140000

42414000

45510000

34142100

34514700

42410000

42414310

42418000

42415100

II.2.3) Place of performance

NUTS code:

UKM


Main site or place of performance:

Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.

II.2.4) Description of the procurement

Lot 8 is anticipated to be for the hire of plant lifting equipment with or without an operator, for use by all 32 Scottish councils and other contracting authorities permitted to call-off contracts under the proposed Framework Agreement.

The plant lifting equipment expected to be covered is, but is not limited to, Telehandlers, Access Platforms, Scissor Lifts etc.

II.2.14) Additional information

NOTE: At this stage, the final lot structure has still to be confirmed and as such is subject to change.

Lot No: 9

II.2.1) Title

Hire of Grounds Maintenance Equipment

II.2.2) Additional CPV code(s)

43325100

II.2.3) Place of performance

NUTS code:

UKM


Main site or place of performance:

Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.

II.2.4) Description of the procurement

Lot 9 is anticipated to be for the hire of grounds maintenance equipment, for use by all 32 Scottish councils and other contracting authorities permitted to call-off contracts under the proposed Framework Agreement.

The grounds maintenance equipment expected to be covered is, but is not limited to, mowers or woodchippers of various sizes.

II.2.14) Additional information

NOTE: At this stage, the lot structure has not been confirmed, and is subject to change.

Lot No: 10

II.2.1) Title

Hire of Sweepers

II.2.2) Additional CPV code(s)

34921100

34144431

34144430

II.2.3) Place of performance

NUTS code:

UKM


Main site or place of performance:

Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.

II.2.4) Description of the procurement

Lot 10 is anticipated to be for the hire of sweepers, for use by all 32 Scottish councils and other contracting authorities

permitted to call-off contracts under the proposed Framework Agreement.

The sweepers expected to be covered is, but is not limited to, a range of sweepers from 2 tonne to 18 tonne.

II.2.14) Additional information

NOTE: At this stage, the final lot structure has still to be confirmed and as such is subject to change.

Lot No: 11

II.2.1) Title

Hire of Specialist Equipment

II.2.2) Additional CPV code(s)

34114000

34100000

34140000

34144000

II.2.3) Place of performance

NUTS code:

UKM


Main site or place of performance:

Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.

II.2.4) Description of the procurement

Lot 11 is anticipated to be for the hire of specialist vehicles, for use by all 32 Scottish councils and other contracting authorities permitted to call-off contracts under the proposed Framework Agreement.

The specialist vehicles expected to be covered is, but is not limited to, multi-use utility vehicles.

II.2.14) Additional information

NOTE: At this stage, the final lot structure has still to be confirmed and as such is subject to change.

Lot No: 12

II.2.1) Title

Hire of Drainage Equipment

II.2.2) Additional CPV code(s)

34144431

33141642

34140000

43324000

34144410

42120000

42122220

II.2.3) Place of performance

NUTS code:

UKM


Main site or place of performance:

Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.

II.2.4) Description of the procurement

Lot 12 is anticipated to be for the hire of drainage vehicles and/or equipment , for use by all 32 Scottish councils and other contracting authorities permitted to call-off contracts under the proposed Framework Agreement.

The drainage equipment expected to be covered is, but is not limited to, a range of gully emptiers, vactors or pumps of various sizes.

II.2.14) Additional information

NOTE: At this stage, the final lot structure has still to be confirmed and as such is subject to change.

II.3) Estimated date of publication of contract notice:

26/09/2025

Section IV: Procedure

IV.1) Description

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section VI: Complementary information

VI.3) Additional information

Scotland Excel envisages publishing a future tender opportunity on behalf of all 32 Scottish councils, Tayside Contracts, Associate Members and any body created pursuant to the National Health Service Scotland Act (1978), or other body, established pursuant to the Public Bodies (Joint Working) (Scotland) Act 2014.

Scotland Excel endeavours to implement the most effective framework for both purchasers and suppliers and therefore invites suppliers to provide input in relation to the potential scope and structure of the renewal framework.

For more information about Scotland Excel and its members, please see http://www.scotland-excel.org.uk

NOTE: At this stage there is an opportunity for interested parties to meet with Scotland Excel to discuss the upcoming framework. We would like to invite suppliers to contact Scotland Excel to arrange an individual Microsoft Teams meeting to take place the week

commencing MONDAY 23 JUNE 2025.

Meetings will be allocated on a first come first serve basis. Please email transport@scotland-excel.org.uk by FRIDAY 20 JUNE 2025 if you are interested in arranging a meeting.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=800505.

(SC Ref:800505)

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=800505.

(SC Ref:800505)

VI.5) Date of dispatch of this notice

13/06/2025

Coding

Commodity categories

ID Title Parent category
42414100 Cranes Cranes, mobile lifting frames and works trucks fitted with a crane
42414000 Cranes, mobile lifting frames and works trucks fitted with a crane Lifting and handling equipment
33141642 Drain accessories Disposable non-chemical medical consumables and haematological consumables
43324000 Drainage equipment Construction equipment
43200000 Earthmoving and excavating machinery, and associated parts Machinery for mining, quarrying, construction equipment
43210000 Earthmoving machinery Earthmoving and excavating machinery, and associated parts
34144900 Electric vehicles Special-purpose motor vehicles
34142100 Elevator-platforms trucks Crane and dumper trucks
43325100 Grounds-maintenance equipment Park and playground equipment
34144410 Gully emptiers Special-purpose motor vehicles
34140000 Heavy-duty motor vehicles Motor vehicles
60172000 Hire of buses and coaches with driver Hire of passenger transport vehicles with driver
45510000 Hire of cranes with operator Hire of construction and civil engineering machinery and equipment with operator
45520000 Hire of earthmoving equipment with operator Hire of construction and civil engineering machinery and equipment with operator
60180000 Hire of goods-transport vehicles with driver Road transport services
60182000 Hire of industrial vehicles with driver Hire of goods-transport vehicles with driver
60170000 Hire of passenger transport vehicles with driver Road transport services
60181000 Hire of trucks with driver Hire of goods-transport vehicles with driver
60183000 Hire of vans with driver Hire of goods-transport vehicles with driver
42410000 Lifting and handling equipment Lifting and handling equipment and parts
42415100 Lifting trucks Forklift trucks, works trucks, railway-station platforms tractors
42418000 Lifting, handling, loading or unloading machinery Lifting and handling equipment
42414310 Mobile lifting frames Cranes, mobile lifting frames and works trucks fitted with a crane
34514700 Mobile platforms Floating or submersible drilling or production platforms
34100000 Motor vehicles Transport equipment and auxiliary products to transportation
34120000 Motor vehicles for the transport of 10 or more persons Motor vehicles
34115200 Motor vehicles for the transport of fewer than 10 persons Other passenger cars
34113300 Off-road vehicles 4-wheel-drive vehicles
42120000 Pumps and compressors Machinery for the production and use of mechanical power
34144511 Refuse-collection vehicles Special-purpose motor vehicles
34144512 Refuse-compaction vehicles Special-purpose motor vehicles
34921100 Road sweepers Road-maintenance equipment
34921000 Road-maintenance equipment Road equipment
43312000 Road-surfacing machinery Civil engineering machinery
34144430 Road-sweeping vehicles Special-purpose motor vehicles
42122220 Sewage pumps Pumps
34114000 Specialist vehicles Passenger cars
34144000 Special-purpose motor vehicles Heavy-duty motor vehicles
34144431 Suction-sweeper vehicles Special-purpose motor vehicles
34144510 Vehicles for refuse Special-purpose motor vehicles
34144500 Vehicles for refuse and sewage Special-purpose motor vehicles
34143000 Winter-maintenance vehicles Heavy-duty motor vehicles

Delivery locations

ID Description
100 UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
transport@scotland-excel.org.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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