East Lothian Council

John Muir House

Haddington, East Lothian

EH41 3HA

UK

Telephone: +44 1620827827

E-mail: procurement@eastlothian.gov.uk

NUTS: UKM73

Internet address(es)

Main address: http://www.eastlothian.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00181

II.1.1) Title

Reference number: ELC-25-0449

II.1.2) Main CPV code

44532200

II.1.3) Type of contract

Supplies

II.1.4) Short description

ELC requires the provision of 4 pressure washer modular units with suitable hose sand lance combination for the purpose of vehicle/plant washing at 2 site locations. These site locations, Macmerry and Kinwegar require 2 wash units per site. The equipment is required to have an evergreen lifecycle, provided with a lifetime guarantee and designed to reduce the carbon footprint of the organisation through its operating model. The solution offered should align with the Circular Economy Act 2024 (Scotland).

II.1.5) Estimated total value

Value excluding VAT: 248 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Financial Standing

A copy of your audited accounts or equivalent for the most recent 2 years (2 sets of signed, audited accounts), along with details of any significant changes since the last year end.

Minimum level(s) of standards required:

-Employers Liability insurance to the value of at least five million pounds Sterling (GBP5,000,000) in respect of any one event.

-Public Liability insurance to the value of at least five million pounds Sterling (GBP5,000,000) in respect of any one event.

-Product Liability insurance to the value of at least 1 million pounds Sterling (GBP1,000,000) in respect of any one event.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Part 4C: Technical and Professional Ability – Prompt Payment

It is a mandatory requirement of this Contract that a prompt payment clause is present in all Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled. Bidders should confirm that this condition will be met within the response to this question.

Part 4C: Technical and Professional Ability – Living Wage Payment

Tenderers are asked to confirm that they will pay staff that are involved in the delivery of the Contract, (including any agency or sub-contractor staff) directly involved in the delivery of the Contract, at least the real Living Wage.

Part 4C: Environmental Management Measures

Bidders will be required to provide evidence that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond. Accepted evidence includes but is not limited to:

A completed copy of “Schedule 4- Climate Change Plan” including planned projects and actions to reduce the bidder’s carbon emissions. This does not need to contain calculated carbon emissions. Please note this document is supplied as an individual document for completion. Where a Tenderer’s response is of a less than the acceptable standard, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.

Par 4C.12 Technical specifications

The operating maintenance model needs to optimise the circular economy approach, utilising a system of refurbishing and reusing components to minimise environmental impact and deliver an "evergreen" product.

Part 4D: Quality Assurance Schemes

It is a mandatory requirement that Tendering Organisations with more than 5 employees have in place a Health & Safety Policy which is approved at a senior level within the Organisation and is reviewed regularly. Bidders should confirm that this condition has been met within the response to this question. Where a Bidder does not have a Health & Safety Policy and is required to do so, the Council may exclude the Bidder from the competition.

It is a mandatory requirement that Tendering Organisations have in place a Business Continuity Policy which is approved at a senior level within the Organisation and is reviewed regularly. Bidders should confirm that this condition has been met within the response to this question. Where a Bidder does not have a satisfactory Business Continuity Policy, the Council may exclude the Bidder from the competition or require amendments to the policy to be made.

III.2.2) Contract performance conditions

East Lothian Council Terms and Conditions

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 17/07/2025

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 17/07/2025

Local time: 12:00

VI.4.1) Review body