Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Fife Council
Fife House, North Street
Glenrothes
KY7 5LT
UK
Contact person: Billie Robb
Telephone: +44 3451550000
E-mail: billie.robb@fife.gov.uk
NUTS: UKM72
Internet address(es)
Main address: http://www.fife.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: Commercial Heating
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Commercial Heating Service, Repair and Maintenance
Reference number: CW0288
II.1.2) Main CPV code
50720000
II.1.3) Type of contract
Services
II.1.4) Short description
The requirement is for Commercial Heating Service, Repairs and Maintenance of approximately 340 Property Services sites and 24 Housing Services sites and comprises:
All Fife Council’s public buildings including schools, halls, sports centres, older person’s homes, offices, sheltered housing complexes etc.
Social Work Services group homes and Education Services janitorial houses which are of a more domestic nature.
Plant and equipment consisting of but not limited to natural gas, LPG & oil- fired commercial boilers, water heaters, radiant tube heaters, warm air heaters etc.
School Science Lab equipment (booms, taps, bollards, fume cupboards, sensors etc) and technical room equipment (forges etc).
Pressurisation units, booster pumps, fan assisted convectors, chimney sweeping, chimney inspections, rainwater harvesting pumps, solar systems and PV installations.
Two large district heating schemes Dunfermline Community Energy Scheme and Glenrothes Energy Network.
II.1.5) Estimated total value
Value excluding VAT:
10 200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
II.2) Description
Lot No: 1
II.2.1) Title
Commercial Heating Repairs and Maintenance
II.2.2) Additional CPV code(s)
71314310
50721000
50720000
45331100
44621221
44621220
44621110
44620000
44115200
42515000
39715210
39715200
II.2.3) Place of performance
NUTS code:
UKM72
II.2.4) Description of the procurement
The requirement is for Commercial Heating Service, Repairs and Maintenance of approximately 340 Property Services sites and 24 Housing Services sites and comprises:
All Fife Council’s public buildings including schools, halls, sports centres, older person’s homes, offices, sheltered housing complexes etc.
Social Work Services group homes and Education Services janitorial houses which are of a more domestic nature.
Plant and equipment consisting of but not limited to natural gas, LPG & oil- fired commercial boilers, water heaters, radiant tube heaters, warm air heaters etc.
School Science Lab equipment (booms, taps, bollards, fume cupboards, sensors etc) and technical room equipment (forges etc).
Pressurisation units, booster pumps, fan assisted convectors, chimney sweeping, chimney inspections, rainwater harvesting pumps, solar systems and PV installations.
Two large district heating schemes Dunfermline Community Energy Scheme and Glenrothes Energy Network.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
10 632 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/10/2025
End:
30/09/2030
This contract is subject to renewal: Yes
Description of renewals:
Optional extension of up to 3 yars
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
District Heating Repairs and Maintenance
II.2.2) Additional CPV code(s)
09323000
42515000
45232140
45251250
II.2.3) Place of performance
NUTS code:
UKM72
Main site or place of performance:
Fife
II.2.4) Description of the procurement
MAINTENANCE AND REPAIRS TO COMMERCIAL HEATING INSTALLATIONS FRAMEWORK
1ST OCTOBER 2025 – 30TH SEPTEMBER 2030 WITH OPTIONAL EXTENSION OF 3 YEARS
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
520 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/10/2025
End:
30/09/2029
This contract is subject to renewal: Yes
Description of renewals:
Optional extension of up to 3 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Se SPD Guidance document and SPD
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Fife Council Terms and Conditions of Purchase of Services will apply to this Framework. Please see document entitled “CW0288 - Commercial Heating Conditions of Contract”
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 3
Justification for any framework agreement duration exceeding 4 years: Allows for technological upgrades to be developed and implemented before the end of the Framework. Delivery of the 5-year safety valve replacement programme, ensuring compliance with Health and Safety legislation and insurance requirements.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-008488
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/07/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
29/07/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Optional extension available until 30th Sept 2033
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=802032.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Please see Quality Criteria
(SC Ref:802032)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=802032
VI.4) Procedures for review
VI.4.1) Review body
Kirkcaldy Sheriff Court
Kirkcaldy
UK
VI.5) Date of dispatch of this notice
18/06/2025