Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
UK
Contact person: Loraine Hartley
Telephone: +44 1312756366
E-mail: loraine.hartley@nhs.scot
NUTS: UKM
Internet address(es)
Main address: http://www.nhsscotlandprocurement.scot.nhs.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publictenderscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publictenderscotland.publiccontractsscotland.gov.uk
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publictenderscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Prepared Vegetables and Potato Products, Fresh Fruit and Vegetables
Reference number: NP7752025
II.1.2) Main CPV code
15000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Renewal of a National Framework (NP775)to cover a full range of Prepared Vegetables and Potato Products, Fresh Fruit and Vegetables.
II.1.5) Estimated total value
Value excluding VAT:
9 290 419.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
NHS Ayrshire & Arran
II.2.2) Additional CPV code(s)
15000000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
NHS Scotland
II.2.4) Description of the procurement
A range of Prepared Vegetables and Potato Products; Fresh Fruit and Vegetables to be used by patient, staff and visitors across Scotland, multi supplier ranked framework.
The Framework Agreement may be used by all mainland and Island NHS Scotland Health Boards and Special Boards (including the common services agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Boards, and the Authority or other NHS Organisations established pursuant to NHS (Scotland Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. All Scottish Hospices
II.2.5) Award criteria
Criteria below:
Quality criterion: Service
/ Weighting: 20
Cost criterion: Price
/ Weighting: 80
II.2.6) Estimated value
Value excluding VAT:
1 175 619.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
1 x 12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Total value shown is for the duration of the framework and based on 12 months’ suppliers spend data. The Framework period shall be for 3 years with option to extend for 1 x 12 months periods
Lot No: 2
II.2.1) Title
NHS Dumfries & Galloway
II.2.2) Additional CPV code(s)
15000000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
NHS Scotland
II.2.4) Description of the procurement
A range of Prepared Vegetables and Potato Products, Fresh Fruit and Vegetables to be used by patient, staff and visitors across Scotland, multi supplier ranked framework.
The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards (including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHSScotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS (Scotland)
Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. All Scottish Hospices
II.2.5) Award criteria
Criteria below:
Quality criterion: Service
/ Weighting: 20
Cost criterion: Price
/ Weighting: 80%
II.2.6) Estimated value
Value excluding VAT:
561 177.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
1 x 12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Total value shown is for duration of the framework including optional extension periods. The framework period shall be 3 years with option to extend for 1 x 12 months periods
Lot No: 3
II.2.1) Title
NHS Fife
II.2.2) Additional CPV code(s)
15000000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
NHS Scotland
II.2.4) Description of the procurement
A range of Prepared Vegetables and Potato Products, Fresh Fruit and Vegetables to be used by patient, staff and visitors across Scotland, multi supplier ranked framework.
The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards (including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHSScotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS (Scotland)
Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. All Scottish Hospices
II.2.5) Award criteria
Criteria below:
Quality criterion: Service
/ Weighting: 20
Cost criterion: Price
/ Weighting: 80
II.2.6) Estimated value
Value excluding VAT:
495 490.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
1 x 12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Total value shown is for duration of the framework including the optional extension periods. The framework period shall be 3 years with option to extend for 1 x 12 months periods
Lot No: 4
II.2.1) Title
NHS Grampian
II.2.2) Additional CPV code(s)
15000000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
NHS Scotland
II.2.4) Description of the procurement
A range of Prepared Vegetables and Potato Products; Fresh Fruit and Vegetables to be used by patient,staff and visitors across Scotland, multi supplier ranked framework.
The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards (including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHSScotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS (Scotland)
Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. All Scottish Hospices
II.2.5) Award criteria
Criteria below:
Quality criterion: Service
/ Weighting: 20
Cost criterion: Price
/ Weighting: 80
II.2.6) Estimated value
Value excluding VAT:
1 536 631.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
1 x 12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Total value shown is for duration of the framework including the optional extension periods. The framework period shall be 3 years with option to extend for 1 x 12 months periods
Lot No: 5
II.2.1) Title
NHS Greater Glasgow & Clyde
II.2.2) Additional CPV code(s)
15000000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
NHS Scotland
II.2.4) Description of the procurement
A range of Prepared Vegetables and Potato Products; Fresh Fruit and Vegetables to be used by patient, staff and visitors across Scotland, multi supplier ranked framework.
The Framework Agreement may be used by all mainland and Island NHS Scotland Health Boards and Special Boards (including the common services agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Boards, and the Authority or other NHS Organisations established pursuant to NHS (Scotland Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. All Scottish Hospices
II.2.5) Award criteria
Criteria below:
Quality criterion: Service
/ Weighting: 20
Cost criterion: Price
/ Weighting: 80
II.2.6) Estimated value
Value excluding VAT:
1 667 164.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
1 x 12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Total value shown is for duration of the framework including the optional extension periods. The framework period shall be 3 years with option to extend for 1 x 12 months periods
Lot No: 6
II.2.1) Title
The Golden Jubilee Hospital
II.2.2) Additional CPV code(s)
15000000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
NHS Scotland
II.2.4) Description of the procurement
A range of Prepared Vegetables and Potato Products; Fresh Fruit and Vegetables to be used by patient, staff and visitors across Scotland, multi supplier ranked framework.
The Framework Agreement may be used by all mainland and Island NHS Scotland Health Boards and Special Boards (including the common services agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Boards, and the Authority or other NHS Organisations established pursuant to NHS (Scotland Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. All Scottish Hospices
II.2.5) Award criteria
Criteria below:
Quality criterion: Service
/ Weighting: 20
Cost criterion: Price
/ Weighting: 80
II.2.6) Estimated value
Value excluding VAT:
192 322.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
1 x 12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Total value shown is for duration of the framework including the optional extension periods. The framework period shall be 3 years with option to extend for 1 x 12 months periods
Lot No: 7
II.2.1) Title
NHS Lanarkshire and The State Hospital
II.2.2) Additional CPV code(s)
15000000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
NHS Scotland
II.2.4) Description of the procurement
A range of Prepared Vegetables and Potato Products; Fresh Fruit and Vegetables to be used by patient, staff and visitors across Scotland, multi supplier ranked framework.
The Framework Agreement may be used by all mainland and Island NHS Scotland Health Boards and Special Boards (including the common services agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Boards, and the Authority or other NHS Organisations established pursuant to NHS (Scotland Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. All Scottish Hospices
II.2.5) Award criteria
Criteria below:
Quality criterion: Service
/ Weighting: 20
Cost criterion: Price
/ Weighting: 80
II.2.6) Estimated value
Value excluding VAT:
643 764.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
1 x 12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Total value shown is for duration of the framework including the optional extension periods. The framework period shall be 3 years with option to extend for 1 x 12 months periods
Lot No: 8
II.2.1) Title
NHS Lothian and NHS Borders
II.2.2) Additional CPV code(s)
15000000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
NHS Scotland
II.2.4) Description of the procurement
A range of Prepared Vegetables and Potato Products; Fresh Fruit and Vegetables to be used by patient, staff and visitors across Scotland, multi supplier ranked framework.
The Framework Agreement may be used by all mainland and Island NHS Scotland Health Boards and Special Boards (including the common services agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Boards, and the Authority or other NHS Organisations established pursuant to NHS (Scotland Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. All Scottish Hospices
II.2.5) Award criteria
Criteria below:
Quality criterion: Service
/ Weighting: 20
Cost criterion: Price
/ Weighting: 80
II.2.6) Estimated value
Value excluding VAT:
2 127 444.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
1 x 12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Total value shown is for duration of the framework including optional extension periods. The framework period shall be 3 years with option to extend for 1 x 12 months periods
Lot No: 9
II.2.1) Title
NHS Tayside
II.2.2) Additional CPV code(s)
15000000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
NHS Scotland
II.2.4) Description of the procurement
A range of Prepared Vegetables and Potato Products; Fresh Fruit and Vegetables to be used by patient, staff and visitors across Scotland, multi supplier ranked framework.
The Framework Agreement may be used by all mainland and Island NHS Scotland Health Boards and Special Boards (including the common services agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Boards, and the Authority or other NHS Organisations established pursuant to NHS (Scotland Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. All Scottish Hospices
II.2.5) Award criteria
Criteria below:
Quality criterion: Service
/ Weighting: 20
Cost criterion: Price
/ Weighting: 80
II.2.6) Estimated value
Value excluding VAT:
890 804.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
1 x 12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Total value shown is for duration of the framework including optional extension periods. The framework period shall be 3 years with option to extend for 1 x 12 months periods
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
See contract/tender documentation which incorporates requirements of the SPD
(Scotland) and the financial period for reporting is the previous 3 financial years
III.1.3) Technical and professional ability
List and brief description of selection criteria:
See contract/tender documentation which incorporates requirements of the SPD (Scotland)
Minimum level(s) of standards required:
A copy of a valid certificate issued within the last 12 months, certified by a UKAS accredited
Certification Body confirming that the
economic operators holds a relevant certificate to one of the following standards as
applicable:
BRC Global Standard for Food Safety (Issue 9);
BRC Global Standard for Storage and Distribution (Issue 4);
STS Code of Practice for Suppliers to the Public Sector (Version 11 or above)
SALSA (Issue 6) with additional bolt on which must include criteria for Listeria
monocytogenes; detection of all pathogens
Certification to any of the above standards must be maintained by suppliers at all times
during the Framework agreement.
Our Supplier Assessment Agents, Micron2, will facilitate the management of certification
and audits
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 37
IV.1.6) Information about electronic auction
An electronic auction will be used
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/07/2025
Local time: 10:30
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
24/07/2025
Local time: 10:30
Place:
Gyle Square, South Gyle Crescent, Edinburgh
Information about authorised persons and opening procedure:
Carried out by NSS National Procurement
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards (including the
Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS
Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS (Scotland)
Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. All Scottish
Hospices.
The indicative total contract value shown is based on a circa 2 322 604 GBP per annum over the indicated duration including extension periods
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29463. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
A summary of the expected community benefits has been provided as follows:
The Statement of Requirements will detail the Community Benefit background and objectives. The contract will mandate that suppliers
Respond in its tender outlining current Community Benefits and proposals if successful and mandating that they support the overall
Community Benefit concept and process including a contract and supplier management process post award
(SC Ref:798641)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
UK
Telephone: +44 1312252525
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The authority will notify economic operators who submitted a tender or (where no deselection notification has previously been
made)applied to be selected to tender, of its decision to award the framework agreement which notification will contain among other
information,
a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a
minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which
the authority despatches the notice(s) and the date on which the authority proposes to conclude the relevant framework agreement.
The bringing of court proceedings against the authority during the standstill period will automatically continue the prohibition on entering
into the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings
to an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include
the setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against
the
authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition
of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be
awarded by the courts where the framework agreement has been entered into are limited to the award of damages. Economic operators are
entitled to write to the authority after receipt of the notification should they require further clarification. The authority will respond within
15 days of such a written request, but it should be noted that receipt by the authority of such request during the standstill period may not
prevent the authority from awarding the framework agreement following the expiry of the standstill period. Economic operators should
approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:
An economic operator that suffers or is at risk of suffering, loss or damage attributable to a breach of duty under the Public
Contracts(Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session
VI.4.4) Service from which information about the review procedure may be obtained
Court of Session
Parliament House, Parliament Square
Edinburgh
EH1 1RQ
UK
VI.5) Date of dispatch of this notice
18/06/2025