II.2.2) Additional CPV code(s)

45212290

45236290

45453000

50700000

55300000

79993000

90911000

92000000

II.2.3) Place of performance

NUTS code:

UKG13

Main site or place of performance:

x 3 sites:

Bedworth Leisure Centre / Bedworth Physical Activity Hub (Bedworth)

Pingles Leisure Centre (Nuneaton)

Jubilee Centre (Nuneaton)

Potential future variation site during the contract term, known as Top Farm as per tender documentation issued in tender process.

II.2.4) Description of the procurement

The Council acknowledges there can be a lot of change during a longer term contract therefore it is possible that during the term of the contract, future facilities may be built or decommissioned within the borough which may have an impact on this contract whether that be a reduction or increase in the number of facilities covered under the contract.

One site that may included during the term of the contract is Top Farm which is located in the north of Nuneaton but this is not confirmed or guaranteed.

II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession

Duration in months: 180

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The Council propose a 15 year contract term including extensions (180 months) but excluding mobilisation. The 15 year term therefore commences from formal operational for members of the public to utilise the service.

It must be noted that the Council envisage the contract award taking place in 2025 with a contract go live date post award followed by a mobilisation period and then the 15 year term commencing from the formal operational go live date scheduled to be early 2026.

It is the Council's view that the object of the contractual arrangements are classified as a service concession contract under the Concession Contract Regulations 2016 and furthermore, fall under the scope of the Light Touch Regime services listed under Schedule 3 of the regulations.

In the interests of transparency, fairness, equality of opportunity, best value and future development flexibility, the Council will undertake a FTS advertised procurement process which encompasses the aspects and core principles of the Competitive Procedure with Negotiation as set out within the Public Contract Regulations 2015.

The process shall therefore involve:

- Pre-selection stage

- A tender stage

- Negotiation and dialogue (if required)

- A second tender stage noted as Best and Final Offer (if required)

Please note, should initial bids be received and deemed acceptable, the Council may award on this basis without the need to undertake any negotiation. Therefore, prospective bidders should consider submitting an initial bid that could be acceptable without any need to negotiate. Alternatively, if the Council is unable to award, it may include an additional dialogue/negotiation stage(s) and tender stage(s) but the bidders will all be updated based on any change.

For full details, please view Document 1 - Information Pack.

There may be an option to include Top Farm as a leisure offer/site as a potential during the contract term but there is no guarantee of this. This hasn't been factored into the Estimated Total Lifetime Value. There may also be during the term of the contract additional sites, site enhancements, refurbishments and/or the removal of sites during the term.

Nuneaton and Bedworth Borough Council

Town Hall, Coton Road

Nuneaton

CV11 5AA

UK

E-mail: procurement@nuneatonandbedworth.gov.uk

Internet address(es)

URL: https://www.nuneatonandbedworth.gov.uk/

Cabinet Office - Public Procurement Review Services

Cabinet Office 70 Whitehall

London

SW1A 2AS

UK

E-mail: publicprocurementreview@cabinetoffice.gov.uk