Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Hampshire County Council
The Castle
Winchester
SO23 8UJ
UK
E-mail: county.supplies.buying@hants.gov.uk
NUTS: UKJ3
Internet address(es)
Main address: https://www.hants.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for the Supply and Maintenance of Audio Visual Solutions
Reference number: CS25933
II.1.2) Main CPV code
32321200
II.1.3) Type of contract
Supplies
II.1.4) Short description
Hampshire County Council invites applications from suitably experienced organisations who wish to be considered for selection to tender for a multi supplier Framework Agreement for the Supply and Maintenance of Audio Visual Solutions.
The Framework Agreement will commence on 02/06/2025 for a period of 4 years. This is a multi supplier Framework Agreement, divided into four Lots:
Lot 1 - Supply of Audio Visual Consumables - Stock Delivery
Lot 2 - Supply of Audio Solutions - Direct Delivery
Lot 3 - Supply of Interactive Solutions - Direct Delivery
Lot 4 - Maintenance of Audio Visual Solutions
Lot 1 of this Framework Agreement is for Goods to be delivered palletised to two distribution warehouses in Hampshire (County Supplies) and Hertfordshire (Herts Full Stop).
Lots 2 to 4 of the Framework Agreement are for delivery of Goods and/or Services directly to customers of Hampshire County Council (County Supplies), Hertfordshire County Council (Herts Full Stop) and other members of the Central Buying Consortium.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
2 250 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Supply of Audio Visual Consumables - Stock Delivery
II.2.2) Additional CPV code(s)
32321200
II.2.3) Place of performance
NUTS code:
UKH23
UKJ3
II.2.4) Description of the procurement
For the establishment of a multiple supplier Framework Agreement for the Supply of Audio Visual Consumables in bulk volumes to the warehouse distribution centres of Hampshire County Council and Hertfordshire County Council using the Open Procedure.
II.2.5) Award criteria
Quality criterion: Pricing Schedule
/ Weighting: Pass/Fail
Quality criterion: Framework Management
/ Weighting: Pass/Fail
Price
/ Weighting:
100%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Supply of Audio Solutions - Direct Delivery
II.2.2) Additional CPV code(s)
32321200
II.2.3) Place of performance
NUTS code:
UKF
UKG
UKH
UKJ
UKK
II.2.4) Description of the procurement
For the establishment of a multiple supplier Framework Agreement for the Supply of Audio Solutions using the Open Procedure.
To Supply Audio Solutions, including but not limited to PA Systems, Theatre Mixers, Speakers, Soundfield Systems and Hearing Loops. The Lot also covers the Training, Installation and Maintenance of these Solutions.
II.2.5) Award criteria
Quality criterion: Pricing Schedule
/ Weighting: Pass/Fail
Quality criterion: Framework Management
/ Weighting: Pass/Fail
Quality criterion: Solutions Range
/ Weighting: Pass/Fail
Quality criterion: Pre-Sales Service
/ Weighting: Pass/Fail
Quality criterion: Stock Control Management
/ Weighting: Pass/Fail
Quality criterion: Training
/ Weighting: Pass/Fail
Quality criterion: Risk Assessment
/ Weighting: Pass/Fail
Quality criterion: DBS Checked
/ Weighting: Pass/Fail
Quality criterion: Safety Training and Testing
/ Weighting: Pass/Fail
Quality criterion: Complaint Processing
/ Weighting: Pass/Fail
Quality criterion: Returns Procedure
/ Weighting: Pass/Fail
Price
/ Weighting:
Pass/Fail
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Supply of Interactive Solutions - Direct Delivery
II.2.2) Additional CPV code(s)
32321200
II.2.3) Place of performance
NUTS code:
UKF
UKG
UKH
UKJ
UKK
II.2.4) Description of the procurement
For the establishment of a multiple supplier Framework Agreement for the Supply of Interactive Audio Visual Solutions using the Open Procedure.
To Supply Interactive Solutions, including but not limited to Interactive Learning Solutions (e.g. Whiteboards, Touchscreens and Early Years Tables), Digital Signage, Video Walls, Projectors, Video Conferencing Solutions, Visitor Management Systems, Room Booking Systems, Room Control Systems. The Lot also covers the Training, Installation and Maintenance of these Solutions.
II.2.5) Award criteria
Quality criterion: Pricing Schedule
/ Weighting: Pass/Fail
Quality criterion: Framework Management
/ Weighting: Pass/Fail
Quality criterion: Solutions Range
/ Weighting: Pass/Fail
Quality criterion: Pre-Sales Service
/ Weighting: Pass/Fail
Quality criterion: Stock Control Management
/ Weighting: Pass/Fail
Quality criterion: Training
/ Weighting: Pass/Fail
Quality criterion: Risk Assessment
/ Weighting: Pass/Fail
Quality criterion: DBS Checked
/ Weighting: Pass/Fail
Quality criterion: Safety Training and Testing
/ Weighting: Pass/Fail
Quality criterion: Complaint Processing
/ Weighting: Pass/Fail
Quality criterion: Returns Procedure
/ Weighting: Pass/Fail
Price
/ Weighting:
Pass/Fail
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Maintenance of Audio Visual Solutions
II.2.2) Additional CPV code(s)
50340000
II.2.3) Place of performance
NUTS code:
UKF
UKG
UKH
UKJ
UKK
II.2.4) Description of the procurement
For the establishment of a multiple supplier Framework Agreement for the Maintenance of Audio Visual Solutions using the Open Procedure.
To provide Maintenance Services of Audio Visual Solutions including but not limited to Auditing of Existing Equipment of all Brands, Service and Maintenance, Remote Support, On site Repair, Spare Parts, Loan Equipment, Regular Checks, Updates and Equipment Disposal.
II.2.5) Award criteria
Quality criterion: Pricing Schedule
/ Weighting: Pass/Fail
Quality criterion: Framework Management
/ Weighting: Pass/Fail
Quality criterion: Maintenance Provision
/ Weighting: Pass/Fail
Quality criterion: Pre-Sales Service
/ Weighting: Pass/Fail
Quality criterion: Stock Control Management
/ Weighting: Pass/Fail
Quality criterion: Training
/ Weighting: Pass/Fail
Quality criterion: Risk Assessment
/ Weighting: Pass/Fail
Quality criterion: DBS Checked
/ Weighting: Pass/Fail
Quality criterion: Safety Training and Testing
/ Weighting: Pass/Fail
Quality criterion: Complaint Processing
/ Weighting: Pass/Fail
Quality criterion: Returns Procedure
/ Weighting: Pass/Fail
Price
/ Weighting:
Pass/Fail
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-006514
Section V: Award of contract
Lot No: CS25933
Contract No: 2
Title: Supply of Audio Solutions - Direct Delivery
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
14/05/2025
V.2.2) Information about tenders
Number of tenders received: 14
Number of tenders received from SMEs: 12
Number of tenders received by electronic means: 14
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
2CL Communications Ltd
3793390
Unit C Woodside Trade Centre, Parham Drive
Eastleigh
SO50 4NU
UK
NUTS: UKJ3
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Akhter Computers Limited
2253061
1-3 Marshgate Business Centre, Harlow Business Park, Parkway
Harlow
CM19 5QP
UK
NUTS: UKH35
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Avoira Limited
1763970
Pennine House, Salford Street
Bury
BL9 6YA
UK
NUTS: UKD3
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Harp Visual Communications Ltd
3671929
C4 Segensworth Business Centre, Segensworth Road
Fareham
PO15 5RQ
UK
NUTS: UKJ35
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Hugh Symons Audio Visual Limited
8854951
17 Brunel Way, Segensworth East
Fareham
PO15 5TX
UK
NUTS: UKJ35
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Involve Visual Collaboration Ltd
2383157
Martin Dawes House, Europa Boulevard
Warrington
WA5 7WH
UK
NUTS: UKD61
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Kicktek Ltd
8351255
1 The Galloway Centre, Hambridge Lane
Newbury
RG14 5TL
UK
NUTS: UKJ11
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Pacific Computers Ltd
3264034
Mariana House, 300 Cedarwood
Chineham
RG24 8WD
UK
NUTS: UKJ37
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Proactive AV
5145648
Units 4-5 Greenewable Park, Station Lane
Offord Cluny
PE19 5ZA
UK
NUTS: UKH12
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Roche Audio Visual Limited
1120850
Ainleys Industrial Estate
Elland
HX5 9JP
UK
NUTS: UKE44
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Snelling Business Systems
5117092
Laundry Lane, Blofield Heath
Norwich
NR13 4SQ
UK
NUTS: UKH15
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Strive AV Limited
4102256
Unit 4C Birches Industrial Estate
East Grinstead
RH19 1XZ
UK
NUTS: UKJ28
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Technical Display Consortium Limited
4101722
Horizon House, Whiting Street
Sheffield
S8 9QR
UK
NUTS: UKE32
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 364 375.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Contract No: CS25933
Title: Supply of Audio Visual Consumables - Stock Delivery
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
14/05/2025
V.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 10
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
2CL Communications Ltd
3793390
Unit C Woodside Trade Centre, Parham Drive
Eastleigh
SO50 4NU
UK
NUTS: UKJ3
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Akhter Computers Limited
2253061
1-3 Marshgate Business Centre, Harlow Business Park, Parkway
Harlow
CM19 5QP
UK
NUTS: UKH35
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Avoira Limited
1763970
Pennine House, Salford Street
Bury
BL9 6YA
UK
NUTS: UKD3
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Harp Visual Communications Ltd
3671929
C4 Segensworth Business Centre, Segensworth Road
Fareham
PO15 5RQ
UK
NUTS: UKJ35
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Hugh Symons Audio Visual Limited
8854951
17 Brunel Way, Segensworth East
Fareham
PO15 5TX
UK
NUTS: UKJ35
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Kicktek Ltd
8351255
1 The Galloway Centre, Hambridge Lane
Newbury
RG14 5TL
UK
NUTS: UKJ11
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Strive AV Limited
4102256
Unit 4C Birches Industrial Estate
East Grinstead
RH19 1XZ
UK
NUTS: UKJ28
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Technical Display Consortium Limited
4101722
Horizon House, Whiting Street
Sheffield
S8 9QR
UK
NUTS: UKE32
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Texet Sales Limited
1656138
Warwick Wing 5th Floor City Point, 701 Chester Road
Stretford
M32 0RW
UK
NUTS: UKD3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 85 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: CS25933
Title: Supply of Interactive Solutions - Direct Delivery
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
14/05/2025
V.2.2) Information about tenders
Number of tenders received: 15
Number of tenders received from SMEs: 13
Number of tenders received by electronic means: 15
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
2CL Communications Ltd
3793390
Unit C Woodside Trade Centre, Parham Drive
Eastleigh
SO50 4NU
UK
NUTS: UKJ3
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Akhter Computers Limited
2253061
1-3 Marshgate Business Centre, Harlow Business Park, Parkway
Harlow
CM19 5QP
UK
NUTS: UKH35
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Avoira Limited
1763970
Pennine House, Salford Street
Bury
BL9 6YA
UK
NUTS: UKD3
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
edding (UK) Ltd
1249697
edding House, Merlin Centre, Acrewood Way
St Albans
AL4 0JY
UK
NUTS: UKH23
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Harp Visual Communications Ltd
3671929
C4 Segensworth Business Centre, Segensworth Road
Fareham
PO15 5RQ
UK
NUTS: UKJ35
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Hugh Symons Audio Visual Limited
8854951
17 Brunel Way, Segensworth East
Fareham
PO15 5TX
UK
NUTS: UKJ35
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Involve Visual Collaboration Ltd
2383157
Martin Dawes House, Europa Boulevard
Warrington
WA5 7WH
UK
NUTS: UKD61
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Kicktek Ltd
8351255
1 The Galloway Centre, Hambridge Lane
Newbury
RG14 5TL
UK
NUTS: UKJ11
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Pacific Computers Ltd
3264034
Mariana House, 300 Cedarwood
Chineham
RG24 8WD
UK
NUTS: UKJ37
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Proactive AV
5145648
Units 4-5 Greenewable Park, Station Lane
Offord Cluny
PE19 5ZA
UK
NUTS: UKH12
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Roche Audio Visual
1120850
Ainleys Industrial Estate
Elland
HX5 9JP
UK
NUTS: UKE44
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Snelling Business Systems
5117092
Laundry Lane, Blofield Heath
Norwich
NR13 4SQ
UK
NUTS: UKH15
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Strive AV Limited
4102256
Unit 4C Birches Industrial Estate
East Grinstead
RH19 1XZ
UK
NUTS: UKJ28
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Technical Display Consortium Limited
4101722
Horizon House, Whiting Street
Sheffield
S8 9QR
UK
NUTS: UKE32
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 093 125.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: CS25933
Title: Maintenance of Audio Visual Solutions
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
14/05/2025
V.2.2) Information about tenders
Number of tenders received: 13
Number of tenders received from SMEs: 11
Number of tenders received by electronic means: 13
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
2CL Communications Ltd
3793390
Unit C Woodside Trade Centre, Parham Drive
Eastleigh
SO50 4NU
UK
NUTS: UKJ3
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Akhter Computers Limited
2253061
1-3 Marshgate Business Centre, Harlow Business Park, Parkway
Harlow
CM19 5QP
UK
NUTS: UKH35
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Avoira Limited
1763970
Pennine House, Salford Street
Bury
BL9 6YA
UK
NUTS: UKD3
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Harp Visual Communications Ltd
3671929
C4 Segensworth Business Centre, Segensworth Road
Fareham
PO15 5RQ
UK
NUTS: UKJ35
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Hugh Symons Audio Visual Limited
8854951
17 Brunel Way, Segensworth East
Fareham
PO15 5TX
UK
NUTS: UKJ35
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Involve Visual Collaboration
2383157
Martin Dawes House, Europa Boulevard
Warrington
WA5 7WH
UK
NUTS: UKD61
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Kicktek Ltd
8351255
1 The Galloway Centre, Hambridge Lane
Newbury
RG14 5TL
UK
NUTS: UKJ11
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Pacific Computers Ltd
3264034
Mariana House, 300 Cedarwood
Chineham
RG24 8WD
UK
NUTS: UKJ37
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Proactive AV
5145648
Units 4-5 Greenewable Park, Station Lane
Offord Cluny
PE19 5ZA
UK
NUTS: UKH12
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Snelling Business Systems
5117092
Laundry Lane, Blofield Heath
Norwich
NR13 4SQ
UK
NUTS: UKH15
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Strive AV Limited
4102256
Unit 4C Birches Industrial Estate
East Grinstead
RH19 1XZ
UK
NUTS: UKJ28
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Technical Display Consortium Limited
4101722
Horizon House, Whiting Street
Sheffield
S8 9QR
UK
NUTS: UKE32
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 707 500.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Courts of England and Wales
11th Floor, Thomas More Building, Royal Courts of Justice, Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
19/06/2025