Modification notice
Modification of a contract/concession during its term
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Contact person: Marisa Riley
Telephone: +44 2921501085
E-mail: marisa.riley2@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
SINGLE POINT OF ACCESS (SPOA) FOR CENTRAL VALE CARDIFF
Reference number: CAV DAP2(25-26) 11
II.1.2) Main CPV code
85121100
II.1.3) Type of contract
Services
II.2) Description
II.2.2) Additional CPV code(s)
85121100
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
The Central Vale Cluster comprises of 6 GP Practices and serves a total population of 64,175. The cluster area is a mixed urban and rural demographic, and includes some pockets of significant deprivation. The population is expanding with extensive new house building.
The cluster is seeking to continue to develop, deliver and test a ‘single point of coordination and access’ to local, community delivered wellbeing and support service for those individuals identified by the GP Practices with the highest level of wellbeing needs.
The Central Vale Cluster is looking to continue work with Mind in the Vale who can provide practices within the area, with a small team of dedicated staff who will be able to accept and manage referrals from the 6 practices as part of a ‘single point of coordination and access’ model. These referrals will be for patients who require onward referral onto existing, locally provided community services to meet their socio-economic and wellbeing needs as opposed to primary health needs.
The single point of access team will need to be able to accept and appropriately manage referrals from GP Practices, ensuring all appropriate Information Governance frameworks are in place for the sharing and storing of patient information. They will then be required to undertake a level of guided triage of referrals so as to be able to direct patients onto the appropriate service for their needs, providing feedback to the referring practices as appropriate.
The single access team will need to develop and maintain relationships with existing services eg Tier Zero mental health (MIND), Homes4U, Glamorgan Voluntary Services, RCS (wellbeing in work) and other local services.
Part of the contract requirement will also be to ensure maximum use of existing community services and identify, over the course of the contract, any specific gaps in service provision based on the needs of the population in the Central Vale Cluster.
Cardiff and Vale University Health Board (CAVUHB) would like to award this contract from 1st June 2025 to Mind in the Vale through Provider Selection Regime (PSR) Wales Direct award Process 2 route due to a) the existing provider satisfying the contract and will likely satisfy the proposed new contract, b) there is no considerable change to the contract & c) the contract value will remain the same at 42,000 GBP per annum. The contract is for 1 year with the option to extend for 2 years, reviewed every 12 months.
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start:
01/06/2025
End:
31/05/2028
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-021476
Section V: Award of contract/concession
Contract No: CAV VEA (25-26) 11
Title: SINGLE POINT OF ACCESS (SPOA) FOR CENTRAL VALE CARDIFF
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
06/05/2025
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor/concessionaire
Mind in the Vale of Glamorgan
31 Barry Road
Barry
CF63 1BA
UK
Telephone: +44 1446730792
E-mail: carolinechapman@mindinthevale.org.uk
NUTS: UK
The contractor/concessionaire is an SME:
Yes
V.2.4) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot:
/concession: 126 000.00
GBP
Section VI: Complementary information
VI.3) Additional information
This is a Provider Selection Regime Wales (PSR Wales) intention to award notice. The awarding of this contract is subject to the Health Services (Provider Selection Regime) (Wales) Regulations 2025. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015/Procurement Act 2023 do not apply to this award. The publication of this notice marks the start of the standstill period. Representations by providers must be made to decision makers by 27th May 2025.
Award decision-makers – Central, Eastern and Western Vale Cluster Project Development Manager & Central Vale Cluster Lead
The award decision-makers’ reasons for selecting the chosen provider and to Direct Award process 2 were; there is the same key deliverables: triage, referral, coordination, partnership engagement, and gap analysis. The same funding level and the same scope and requirements. Additionally to this the provider has an established team, robust referral handling procedures, and compliant Information Governance systems. They are already embedded in the local service network, and disruption could negatively impact service continuity. Changing provider could cause a break in the referral and triage process, disrupting care for vulnerable patients and continuity is crucial given the rising population & deprivation pockets.
No providers were excluded from the procurement process;
There were no declared conflicts or potential conflicts of interest of individuals making the decision;
Information that has not been published and is withheld under regulation 23(1) due to commercial sensitivity Additional information: The publication of this notice marks the start of the standstill period. Representations by providers must be made to decision makers by E-mail: marisa.riley2@wales.nhs.uk.
This contract has not yet formally been awarded; this notice serves as an intention to award under the PSR Wales.
(WA Ref:152767)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
27/06/2025
Section VII: Modifications to the contract/concession
VII.1) Description of the procurement after the modifications
VII.1.1) Main CPV code
85121100
VII.1.2) Additional CPV code(s)
VII.1.3) Place of performance
NUTS code:
UKL22
VII.1.4) Description of the procurement
This is a Provider Selection Regime Wales (PSR Wales) confirmation of contract award notice. This contract has been awarded under the Health Services (Provider Selection Regime) (Wales) Regulations 2025. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015/Procurement Act 2023 do not apply to this award. This contract has now been formally awarded using direct award process 2.The contract has been awarded on 30th May 2025.The services are to be provided from 1st June 2025 to 31st May 2026, with the option to extend for a further 24 months reviewed annually.The estimate lifetime value of the contract is 126,000.00 GBP (VAT exempt)
VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start:
01/06/2025
End:
31/05/2028
VII.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the procurement: 126 000.00 GBP
The contract/concession has been awarded to a group of economic operators:
No
VII.1.7) Name and address of the contractor/concessionaire
Mind in the Vale of Glamorgan
31 Barry Road
Barry
CF63 1BA
UK
Telephone: +44 1446730792
E-mail: carolinechapman@mindinthevale.org.uk
NUTS: UK
The contractor/concessionaire is an SME:
Yes
VII.2) Information about modifications
VII.2.1) Description of the modifications
This is a Provider Selection Regime Wales (PSR Wales) confirmation of contract award notice. This contract has been awarded under the Health Services (Provider Selection Regime) (Wales) Regulations 2025. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015/Procurement Act 2023 do not apply to this award. This contract has now been formally awarded using direct award process 2.The contract has been awarded on 30th May 2025.The services are to be provided from 1st June 2025 to 31st May 2026, with the option to extend for a further 24 months reviewed annually.The estimate lifetime value of the contract is 126,000.00 GBP (VAT exempt)
VII.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
This is a Provider Selection Regime Wales (PSR Wales) confirmation of contract award notice. This contract has been awarded under the Health Services (Provider Selection Regime) (Wales) Regulations 2025. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015/Procurement Act 2023 do not apply to this award. This contract has now been formally awarded using direct award process 2.
The contract has been awarded on 30th May 2025.
The services are to be provided from 1st June 2025 to 31st May 2026, with the option to extend for a further 24 months reviewed annually.
The estimate lifetime value of the contract is 126,000.00 GBP (VAT exempt)
VII.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 126 000.00 Currency: GBP
Total contract value after the modifications
Value excluding VAT: 126 000.00 Currency: GBP