Installation and Supply of Structured Cabling with Maintenance and Support

Procurement description

Caerphilly County Borough Council (“the Council”) is undertaking pre‑market engagement to inform a future procurement for the installation, maintenance, and support of structured cabling infrastructure across its estate.

The Council operates a large and diverse property portfolio including:

Corporate buildings

Schools and education sites

Operational and service delivery locations

The existing contract is due to expire, and the Council is seeking to better understand current market capability, delivery models, and innovations prior to commencing a formal procurement exercise.

The Council is seeking a contractor to provide:

Installation of structured cabling (Cat6a, fibre, and associated infrastructure)

Maintenance and support of existing cabling systems

Moves, adds, and changes (MACs)

Supply and installation of associated equipment (e.g. cabinets, patch panels)

Troubleshooting and fault resolution

Surveying, design, and recommendations

The requirement will cover multiple sites across the borough and includes both:

Planned works

Reactive / urgent works

The Council expects:

Compliance with relevant industry standards

Minimal disruption to operational environments (including critical sites)

Scalable service delivery across a varied estate

Main category

Services

Delivery regions

• UKL16 - Gwent Valleys

Total value (estimated)

2000000.00 GBP Excluding VAT

2400000.00 GBP Including VAT

Contract dates (estimated)

14 October 2026, 00:00AM to 13 October 2031, 23:59PM

Extension end date (if all the extensions are used): 13 October 2036

Caerphilly County Borough Council

Is the total value above threshold?

Above threshold

CPV classifications

• 32421000 - Network cabling
• 45300000 - Building installation work
• 32562000 - Optical-fibre cables
• 50330000 - Maintenance services of telecommunications equipment

Delivery regions

• UKL16 - Gwent Valleys

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

14 October 2026, 00:00AM

Contract end date (estimated)

13 October 2031, 23:59PM

Extension end date (estimated)

13 October 2036, 23:59PM

Can the contract be extended?

Yes

Engagement process description

Please can all expressions of interest be sent to thomaj11@caerphilly.gov.uk by COP on Monday 15 June 2026 and respond to the following questions:

1. Delivery Model & Capacity

How does your organisation typically structure delivery for contracts of this scale and geographic spread?

What resource model do you operate (in-house vs subcontracting), and how do you ensure service resilience?

2. Technical Capability

What experience do you have delivering structured cabling (Cat6a, fibre, etc.) in multi-site public sector environments?

How do you ensure compliance with relevant cabling standards and testing requirements?

3. Service Levels

What response and resolution times would you typically propose for:

Critical faults

Planned works

How do you manage high-priority works and escalation?

4. Asset Management & Quality

How do you ensure:

Accurate labelling and documentation

Quality assurance and testing

Ongoing visibility of installed infrastructure

5. Working Environment & Risk

What experience do you have working in:

Schools / education settings

Live operational or critical environments

How do you minimise disruption and manage health & safety risks?

6. Innovation & Best Practice

What innovations, tools, or approaches could improve:

Efficiency of installations

Asset tracking / reporting

Long-term infrastructure management

7. Commercial Approach

What pricing models are typically used (e.g. schedule of rates, fixed price, hybrid)?

Are there any cost drivers or risks the Council should consider when developing its approach?

Due date

15 June 2026, 23:59PM

Has the engagement period already ended?

No

Publication date of tender notice (estimated)

06 July 2026