Control of Contractors Portal

Procurement description

Transport for Wales is seeking to understand the market for a software solution to support a Control of Contractors (CoC) portal across its station network.

The proposed solution should support the safe and effective management of contractors working on site, including (but not limited to):

Contractor compliance and onboarding

Access control and permit management

Real-time visibility of contractor activity

Integration with existing systems where appropriate

This engagement is not a call for competition. It is an opportunity for suppliers to help shape the future procurement approach.

Transport for Wales welcomes responses from organisations of all sizes, including small and medium-sized enterprises (SMEs).

Main category

Goods

Delivery regions

• UKL - Wales

Total value (estimated)

430000.00 GBP Excluding VAT

516000.00 GBP Including VAT

Contract dates (estimated)

07 December 2026, 00:00AM to 06 December 2029, 23:59PM

Transport for Wales Rail Limited (Utility Buyer)

Is the total value above threshold?

Above threshold

CPV classifications

• 48200000 - Networking, Internet and intranet software package
• 48300000 - Document creation, drawing, imaging, scheduling and productivity software package
• 48000000 - Software package and information systems

Delivery regions

• UKL - Wales

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

07 December 2026, 00:00AM

Contract end date (estimated)

06 December 2029, 23:59PM

Engagement process description

Transport for Wales will undertake preliminary market engagement via a supplier questionnaire supported by a scope document, rather than a supplier event, to ensure a consistent and accessible approach.

The engagement will inform the market of the upcoming requirement, explore available solutions and functionality, and gather feedback to shape the procurement strategy. Suppliers may submit responses and raise clarification questions.

Participation will not influence any future procurement.

Link here to the questionnaire and high level scope overview. Please respond by 10th June 2026.

https://forms.office.com/e/sLPBk6B42d

If this link does not work please copy and past the URL above to your browser.

Due date

10 June 2026, 23:59PM

Has the engagement period already ended?

No

Publication date of tender notice (estimated)

31 July 2026