East Lothian Council

John Muir House

Haddington, East Lothian

EH41 3HA

UK

E-mail: procurement@eastlothian.gov.uk

NUTS: UKM73

Internet address(es)

Main address: https://www.eastlothian.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00181

II.1.1) Title

Reference number: ELC-26-0769

II.1.2) Main CPV code

90500000

II.1.3) Type of contract

Services

II.1.4) Short description

East Lothian Council is seeking a suitably qualified and experienced Service Provider to provide capacity at a facility for the receipt and treatment to a standard which is deemed BSI PAS 100/110 compliant of separately collected food waste.

Please note that the organic waste will be delivered by the Council to the Service Provider’s nominated Treatment Facility or Reception Point using Council‑operated vehicles.

II.1.6) Information about lots

This contract is divided into lots: No

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

-Valid SEPA permit/licence

-APHA approval

-Details (copies of) any other licences the supplier believes are relevant to the Contract

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Financial Standing

A copy of your audited accounts or equivalent for the most recent 2 years (2 sets of signed, audited accounts), along with details of any significant changes since the last year end.

Minimum level(s) of standards required:

Employers Liability insurance to the value of at least ten million pounds Sterling (GBP10,000,000) in respect of any one event.

-Public Liability insurance to the value of at least ten million pounds Sterling (GBP5,000,000) in respect of any one event.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

The bidder should confirm that it will be able to provide 2 examples of contracts of a similar scale and scope to this requirement in question 4C1.2.

Part 4C: Technical and Professional Ability – Prompt Payment

It is a mandatory requirement of this Contract that a prompt payment clause is present in all Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled. Bidders should confirm that this condition will be met within the response to this question.

Part 4C: Environmental Management Measures

Bidders will be required to provide evidence that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond. Accepted evidence includes but is not limited to:

A completed copy of “Schedule 7- Climate Change Plan” including planned projects and actions to reduce the bidder’s carbon emissions. This does not need to contain calculated carbon emissions. Please note this document is supplied as an individual document for completion. Where a Tenderer’s response is of a less than the acceptable standard, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.

Part 4D: Quality Assurance Schemes

It is a mandatory requirement that Tendering Organisations with more than 5 employees have in place a Health & Safety Policy which is approved at a senior level within the Organisation and is reviewed regularly. Bidders should confirm that this condition has been met within the response to this question. Where a Bidder does not have a Health & Safety Policy and is required to do so, the Council may exclude the Bidder from the competition.

It is a mandatory requirement that Tendering Organisations have in place a Business Continuity Policy which is approved at a senior level within the Organisation and is reviewed regularly. Bidders should confirm that this condition has been met within the response to this question. Where a Bidder does not have a satisfactory Business Continuity Policy, the Council may exclude the Bidder from the competition or require amendments to the policy to be made.

Part 4D: Environmental Management

The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with

BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate,

OR

2. The bidder must have the following:

a. A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent.

III.2.2) Contract performance conditions

East Lothian Council Terms and Conditions.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 01/07/2026

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 01/07/2026

Local time: 12:00

VI.4.1) Review body