Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
Highlands and Islands Airports Limited
Head Office, Inverness Airport
Inverness
IV2 7JB
UK
Contact person: Jelili Oyetunde
Telephone: +44 1667213200
E-mail: joyetunde@hial.co.uk
Fax: +44 1667464300
NUTS: UKM6
Internet address(es)
Main address: http://www.hial.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13542
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.6) Main activity
Airport-related activities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Hold Baggage X-ray Equipment at Six Airports
Reference number: HIA-26-016
II.1.2) Main CPV code
38582000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Our current X-ray equipment was installed in 2012 and was intended to last for 10 years. However, the equipment is now reaching its end of life. We require 6no. Hold Baggage X-rays and associated equipment which are to be upgraded to a modern standard with all current safety standards being included. All equipment is required to last a minimum of 10 years. In addition to this, all equipment should be easily supported with a maintenance support contract which takes into account the remote island locations.
II.1.5) Estimated total value
Value excluding VAT:
1 265 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
38582000
35121000
34960000
II.2.3) Place of performance
NUTS code:
UKM6
Main site or place of performance:
Benbecula
Dundee
Islay
Kirkwall
Stornoway
Wick
II.2.4) Description of the procurement
As set out in the ITT Documents
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
There will be an option to extend the contract for a further 60 months at HIAL's absolute discretion.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
a) Disposal - Provide the de-commissioning and removal of all existing equipment from both sites. Follow the waste hierarchy and compliantly recycle, reuse or dispose of existing equipment. (6 Hold Baggage X-rays)
b) Secondary screen(s) – provide separate cost for each additional screen at the inspection station.
(c) Reporting function for automatic random selection of bag
(d) Reporting schedules
(e) Hold Baggage Threat Image Protection (TIP) Library.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The relevant selection criteria will be included in the SPD module.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.4) Objective rules and criteria for participation
Tenderers will be required to demonstrate sufficient economic and financial stability, as well as the necessary suitability and technical capability outlined in the SPD.
Tenderers are required to achieve a minimum score of 50% in the SPD Experience examples.
After successfully passing the SPD, tenderers must achieve a PASS in the Mandatory Goods requirements.
Following successfully achieving a PASS in the mandatory goods requirements, a minimum of 50% must be achieved in the Quality Criteria.
The winning Tender will be the one that achieves the highest combined Score (Price 40% and Quality 60%).
III.1.6) Deposits and guarantees required:
Parent Company Guarantee (PCG) as applicable.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-086560
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/07/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
07/01/2027
IV.2.7) Conditions for opening of tenders
Date:
07/07/2026
Local time: 12:00
Place:
Virtual
Information about authorised persons and opening procedure:
Jelili Oyetunde (category Manager) or Carol Davidson (Head of Procurement) are the authorised persons to open the tender.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
This Contract Notice relates to a re‑issued procurement exercise. The previous procurement (Reference: 828798 ) was withdrawn and is no longer valid. This notice represents a new competition and supersedes the earlier process.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=832710.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Tenderer will be required to describe how their organisation will enhance local communities and support the provision of tangible community benefits, specifically in relation to the provision of the Contract.
(SC Ref:832710)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=832710
VI.4) Procedures for review
VI.4.1) Review body
Sheriff Court
Sheriff Court House, Inverness Justice Centre, Longman Road
Inverness
IV2 7JB
UK
VI.5) Date of dispatch of this notice
03/06/2026