Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Southside Housing Association Ltd
135 Fifty Pitches Rd, Cardonald
Glasgow
G514EB
UK
Contact person: Pauline Fletcher
Telephone: +44 1414221112
E-mail: pfletcher@southside-ha.co.uk
NUTS: UKM82
Internet address(es)
Main address: http://www.southside-ha.org
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12222
I.4) Type of the contracting authority
Other: Registered Social Landlord
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Landscape Maintenance and Common Close Cleaning Services Contract 2026-2027
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
The Contract will principally comprise landscape maintenance and common close cleaning services.
The landscape maintenance services will mainly include litter picking, grass cutting, shrub bed, hedging and leaf collection to existing properties and common landscaped areas throughout Pollokshields, Mount Florida, Cathcart, Shawlands, Strathbungo, Ibrox, Kinning Park, Crosshill, Cardonald, Halfway, Penilee, Strathbungo, Pollokshaws and Shawlands, Glasgow to the areas detailed within the Landscape Architects tender drawings. The Contract may also include, tree maintenance services, tree and stump removal works, Winter Gritting to hard landscaped areas and repairs to existing damaged grass and other landscaped areas.
The Landscape Maintenance services to the properties described within the tender documentation are currently undertaken by Southside Housing Association’s estates team. However, the nature of the service is changing and it is the intention of Southside Housing Association that the successful tenderer of this procurement will undertake the service after conclusion of this opportunity.
The Common Close Cleaning maintenance requirements will principally involve weekly internal and external cleaning to properties, and also monthly & six monthly cleaning activities (refer Specification Items 1-21 described within Tender Document C ‘Common Close Cleaning Specification’ for further information).
Southside Housing Association may introduce additional landscape maintenance estates or common close cleaning to property during the Contract that are located on the south side of Glasgow which are in ownership or factored by Southside Housing Association. Where additional services are added to the Contract by Southside Housing Association, the additional services shall be valued at the rates within Tender Document A where the landscape maintenance or common close cleaning requirements are similar in character.
Southside Housing Association may also omit any of the landscape maintenance estates or common close cleaning properties listed within the tender documentation at any time during the Contract where a landscape maintenance estate or common close cleaning property is no longer in ownership, factored by Southside Housing Association or Southside Housing Association are unable to obtain authorisation to proceed with the services to a property where consent from factored owners has not been obtained. No loss or recompense will be due to the Contractor if Southside Housing Association omit any of the landscape maintenance estates or common close cleaning properties during the Contract where estates or properties are no longer in ownership or factored by Southside Housing Association, or where Southside Housing Association have been unable to obtain consent to proceed with the service from factored owners.
The commencement date for the Contract is currently estimated to be 1 April 2026.
The Contract term will be for an initial twelve month period with optional annual 1 year + 1 year + 1 year extensions up to a maximum contract completion date of 31st March 2030.
The decision to award the Contract extensions will be at the discretion of Southside Housing Association and will be on the basis of one year increments.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
358 365.49
GBP
II.2) Description
II.2.2) Additional CPV code(s)
90911000
71421000
77211500
77310000
77311000
77313000
77314000
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow
II.2.4) Description of the procurement
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015.
Bidders are also advised that Southside Housing Association will hold a Meet the Buyer/Site Visit Event during the tender period. The Event will be free of charge and shall provide a site visit to several estates to illustrate Southside Housing Association’s landscape maintenance and common close cleaning requirements contained within the tender documentation, and challenges of undertaking the landscape maintenance in particular estates.
The Meet the Buyer/Site Visit Event will be attended by the person from Southside Housing Association that is currently responsible for the management of the landscape maintenance and common close cleaning. The Meet the Buyer/Site Visit Event will commence at 10am on Friday 20th February 2026.
To record your interest in the Meet the Buyer/Site Visit Event, please email the names of your organisations delegates to alan.shanks@ada-cc.co.uk not later than 12noon on Thursday 19th February 2026.
A list of the estate addresses to be included at the Meet the Buyer/Site Visit and sequencing will be distributed in advance of Friday 20th February 2026 to the organisations that registered their attendance.
Bidders are asked to keep the maximum number of persons to that will attend the Event on behalf of their organisation to two delegates.
Bidders are also advised that Southside Housing Association will not provide transport to delegates between the sites/estates during the Event and Bidders will be required to make their own transportation arrangements.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2026/S 000-010905
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/06/2026
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Caledonian Maintenance Services Ltd
68 Bogmoor Place, Shieldhall
Glasgow
G51 4SN
UK
Telephone: +44 1414457950
NUTS: UKM
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 358 365.49
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:833661)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
Glasgow
UK
VI.5) Date of dispatch of this notice
03/06/2026