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UK4

Procurement of Manned Security at Whitchurch Hospital

  • First published: 04 June 2026
  • Last modified: 04 June 2026
  • Version: 1
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The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-h6vhtk-06ae00
Published by:
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Authority ID:
AA0221
Publication date:
04 June 2026
Deadline date:
02 July 2026
Notice type:
UK4
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Velindre University NHS Trust (the “Trust”) is seeking to appoint a suitably qualified and experienced contractor to provide 24/7 manned security services at the former Whitchurch Hospital site.

The site comprises a large, vacant and partially derelict estate, with limited lighting and infrastructure, requiring a continuous and professional security presence to ensure the protection of assets, prevention of unauthorised access, and management of health and safety risks.

The successful contractor will be responsible for delivering a fully managed security service, including (but not limited to):

- Continuous onsite guarding (minimum of two SIA-licensed operatives at all times).

- Routine patrols across buildings, perimeter fencing, and external areas

- Detection, reporting and escalation of incidents

- Response to CCTV activations and alarm notifications

- Monitoring risks such as trespass, vandalism, fire and structural hazards

- Maintaining detailed patrol logs, incident reports, and KPI performance data

- Provision of staffing, welfare facilities, equipment and PPE

Given the nature of the estate, contractors must demonstrate experience of working within high-risk, potentially hazardous environments, including those with structural deterioration and possible asbestos-containing materials, and ensure compliance with all relevant legislation and industry standards.

Full notice text

Scope

Procurement reference

VEL-ITS-63100

Procurement description

Velindre University NHS Trust (the “Trust”) is seeking to appoint a suitably qualified and experienced contractor to provide 24/7 manned security services at the former Whitchurch Hospital site.

The site comprises a large, vacant and partially derelict estate, with limited lighting and infrastructure, requiring a continuous and professional security presence to ensure the protection of assets, prevention of unauthorised access, and management of health and safety risks.

The successful contractor will be responsible for delivering a fully managed security service, including (but not limited to):

- Continuous onsite guarding (minimum of two SIA-licensed operatives at all times).

- Routine patrols across buildings, perimeter fencing, and external areas

- Detection, reporting and escalation of incidents

- Response to CCTV activations and alarm notifications

- Monitoring risks such as trespass, vandalism, fire and structural hazards

- Maintaining detailed patrol logs, incident reports, and KPI performance data

- Provision of staffing, welfare facilities, equipment and PPE

Given the nature of the estate, contractors must demonstrate experience of working within high-risk, potentially hazardous environments, including those with structural deterioration and possible asbestos-containing materials, and ensure compliance with all relevant legislation and industry standards.

Main category

Services

Delivery regions

  • UKL - Wales

Total value (estimated, excluding VAT)

60000.00 GBP to 60000.00GBP

Contract dates (estimated)

03 August 2026, 00:00AM to 02 August 2027, 23:59PM

Extension end date (if all the extensions are used): 02 August 2028

Contracting authority

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Identification register:

  • GB-PPON

Address 1: 4-5 Charnwood Court,

Town/City: Cardiff

Postcode: CF14 3UZ

Country: United Kingdom

Website: http://nwssp.nhs.wales/ourservices/procurement-services/

Public Procurement Organisation Number: PXWV-6492-CGMN

Contact name: Sian Head

Email: Sian.Head2@wales.nhs.uk

Telephone: +442921500639

Organisation type: Public authority - central government

Procedure

Procedure type

Below threshold - open competition

Is the total value above threshold?

Below threshold

Lots

Divided into 1 lots

Lot number: 1

CPV classifications

  • 35000000 - Security, fire-fighting, police and defence equipment
  • 50600000 - Repair and maintenance services of security and defence materials

Delivery regions

  • UKL - Wales

Lot value (estimated)

60000.00 GBP Excluding VAT

71999.99 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

03 August 2026, 00:00AM

Contract end date (estimated)

02 August 2027, 23:59PM

Extension end date (estimated)

02 August 2028, 23:59PM

Can the contract be extended?

Yes

Description of extensions

12 Months on a 6 monthly basis

Participation

Conditions of participation

Suppliers wishing to participate in this procurement must demonstrate that they meet the following minimum requirements:

- Valid SIA licences for all operatives and compliance with relevant legislation and British Standards (including BS7499 and BS7858).

-Adequate Public Liability and Employer’s Liability Insurance

- Experience delivering 24/7 manned security services in similar environments.

- Staff screened to BS7858 and appropriately trained and equipped.

- Ability to operate safely in a hazardous/derelict environment, including provision of RAMS..

- Sufficient staffing capacity and contingency arrangements to maintain continuous service.

- Compliance with exclusion criteria and right-to-work checks.

Award criteria

Weighting description

Pass/fail

Technical 50%

Price 40%

Social Value 10%

Type: cost

Name

Commercial

Description

40% weighting

Type: quality

Name

Technical

Description

50% weighting

Submission

Tender submission deadline

02 July 2026, 12:00PM

Enquiry deadline

25 June 2026, 12:00PM

Submission address and any special instructions

https://etenderwales.ukp.app.jaggaer.com/web/login.shtml?_ncp=1780578454222.1504889-1

May tenders be submitted electronically?

Yes

Coding

Commodity categories

ID Title Parent category
35000000 Security, fire-fighting, police and defence equipment Defence and security

Delivery locations

ID Description
100 UK - All

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.