Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Scotland Excel
Renfrewshire House, Cotton Street
Paisley
PA1 1AR
UK
Telephone: +44 1414888230
E-mail: education.corporate@scotland-excel.org.uk
NUTS: UKM83
Internet address(es)
Main address: http://www.scotland-excel.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10383
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply and Delivery of Hygiene Services and Equipment
Reference number: 0226
II.1.2) Main CPV code
85142300
II.1.3) Type of contract
Services
II.1.4) Short description
Supply and Delivery of Washroom Supplies and Services, Janitorial Products including but not limited to paper towels, cleaning chemicals, hand soap, refuse sacks and cleaning equipment such as mops and buckets and Supply, Delivery, Service & Maintenance of Cleaning Equipment including but not limited to vacuums, scrubber-dryers,
sweepers, rotary machines, and carpet extractors.
II.1.5) Estimated total value
Value excluding VAT:
80 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.2) Description
Lot No: 1
II.2.1) Title
Washroom Supplies
II.2.2) Additional CPV code(s)
42933100
39811200
39532000
33141123
90524200
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland.
II.2.4) Description of the procurement
This Prior Information Notice (PIN) is in relation to the renewal framework for Washroom Solutions(Incorporating Free on Loan Equipment and Services). It includes the supply and delivery of a range of free on loan sanitary waste disposal units, nappy / incontinence waste disposal units, sharps disposal units, swabs and dressing disposal units, dual vending machines (sanitary towels / tampons), toilet seat
sanitisers, wc sanitisers, air fresheners and dustmats. Scotland Excel would like to explore this further in discussions with tenderers interested in responding to this notice.
II.2.14) Additional information
Please note that the lotting structure for this framework may be subject to change. Full details of the final lotting structure will be made available in the tender documents.
Lot No: 2
II.2.1) Title
Sanitary Products
II.2.2) Additional CPV code(s)
33771000
33771100
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland.
II.2.4) Description of the procurement
This Prior Information Notice (PIN) is in relation to the renewal framework for Washroom Solutions(Incorporating Free on Loan Equipment and Services). The Period Products (Free Provision) Scotland Act 2021 (“the Act”) places duties on Local Authorities and education providers to make period products obtainable free of charge for anyone who needs them. The Act will come fully into force by January 2023 at the latest and will ensure that everyone in Scotland who needs them can have reasonably convenient access to period
products, free of charge, as and when they are required. In advance of this, free products continue to be available through Local Authorities’ voluntary provision and through the Period Products in Schools (Scotland) Regulations 2020. Scotland Excel would like to explore this further in discussions with tenderers interested in responding to this notice.
II.2.14) Additional information
Please note that the lotting structure for this framework may be subject to change. Full details of the final lotting structure will be made available in the tender documents.
Lot No: 3
II.2.1) Title
Janitorial Products
II.2.2) Additional CPV code(s)
33760000
33761000
39831600
33141118
19640000
33711430
33711900
39831300
39832100
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland.
II.2.4) Description of the procurement
This Prior Information Notice (PIN) is in relation to the renewal framework for Janitorial Products, on behalf of the 32 local authorities in Scotland. It is anticipated that the scope of materials covered under the framework will include, but not be limited to paper towels, cleaning chemicals, hand soap, refuse sacks and cleaning equipment such as mops and buckets.
II.2.14) Additional information
Please note that the lotting structure for this framework may be subject to change. Full details of the final lotting structure will be made available in the tender documents.
Lot No: 4
II.2.1) Title
Paper Products
II.2.2) Additional CPV code(s)
33760000
33761000
33711430
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland.
II.2.4) Description of the procurement
This Prior Information Notice (PIN) is in relation to the renewal framework for Janitorial Products, on behalf of the 32 local authorities in Scotland. It is anticipated that the scope of materials covered under the framework will include, but not be limited to paper towels, cleaning chemicals, hand soap, refuse sacks and cleaning equipment such as mops and buckets.
II.2.14) Additional information
Please note that the lotting structure for this framework may be subject to change. Full details of the final lotting structure will be made available in the tender documents.
Lot No: 5
II.2.1) Title
Chemicals
II.2.2) Additional CPV code(s)
39831600
33711900
39291000
39831300
39832100
19640000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland
II.2.4) Description of the procurement
This Prior Information Notice (PIN) is in relation to the renewal framework for Janitorial Products, on behalf of the 32 local authorities in Scotland. It is anticipated that the scope of materials covered under the framework will include, but not be limited to paper towels, cleaning chemicals, hand soap, refuse sacks and cleaning equipment such as mops and buckets.
II.2.14) Additional information
Please note that the lotting structure for this framework may be subject to change. Full details of the final lotting structure will be made available in the tender documents.
Lot No: 6
II.2.1) Title
One Stop Shop
II.2.2) Additional CPV code(s)
33760000
33761000
39831600
33141118
33711430
39832100
39831300
39811200
33771000
33771100
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland.
II.2.4) Description of the procurement
This Prior Information Notice (PIN) is in relation to the renewal framework for Janitorial Products, on behalf of the 32 local authorities in Scotland. It is anticipated that the scope of materials covered under the framework will include, but not be limited to paper towels, cleaning chemicals, hand soap, refuse sacks and cleaning equipment such as mops and buckets, range of free on loan sanitary waste disposal units, nappy / incontinence waste disposal units, sharps disposal units, swabs and dressing disposal units, dual vending machines (sanitary towels / tampons), toilet seat
sanitisers, wc sanitisers, air fresheners and dustmats and Sanitary Products.
II.2.14) Additional information
Please note that the lotting structure for this framework may be subject to change. Full details of the final lotting structure will be made available in the tender documents.
Lot No: 7
II.2.1) Title
Cleaning Equipment & Associated Products
II.2.2) Additional CPV code(s)
39713400
39713410
39713430
39713420
39713431
42999100
42999200
42999400
42999300
42997300
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland.
II.2.4) Description of the procurement
This Prior Information Notice (PIN) is in relation to the renewal framework for Cleaning Equipment, it is anticipated that the scope of the equipment covered under the framework will include, but is not limited to, vacuums, scrubber-dryers, sweepers, rotary machines, and carpet extractors.
II.2.14) Additional information
Please note that the lotting structure for this framework may be subject to change. Full details of the final lotting structure will be made available in the tender documents.
Lot No: 8
II.2.1) Title
Service & Maintenance of Cleaning Equipment & Associated Products
II.2.2) Additional CPV code(s)
39713400
39713410
39713420
39713431
42999100
42999400
39713430
42999000
42999200
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland.
II.2.4) Description of the procurement
This Prior Information Notice (PIN) is in relation to the Service & Maintenance of Cleaning Equipment & Associated Products.
II.2.14) Additional information
Please note that the lotting structure for this framework may be subject to change. Full details of the final lotting structure will be made available in the tender documents.
II.3) Estimated date of publication of contract notice:
27/07/2026
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
Scotland Excel envisages publishing a future tender opportunity on behalf of all 32 local authorities in Scotland, together with any
Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working)(Scotland) Act 2014.
For more information about Scotland Excel and its members, please see
http://www.scotland-excel.org.uk
At this stage there is an opportunity for all interested parties to meet with Scotland Excel to discuss the upcoming framework. We would
like to invite suppliers to contact Scotland Excel to arrange an individual meeting to take place over Microsoft teams.
There are limited spaces and these meetings will be held:
Thursday 18th June 2026; and
Monday 22nd June 2026
These meetings will be allocated on a first come first serve basis.
Please email Education.Corporate@scotland-excel.org.uk if you are interested in arranging a meeting.
We would like you to complete the following survey found at:
https://www.cognitoforms.com/ScotlandExcel1/_0226HygieneServicesAndEquipmentSupplierPnSurvey
Please complete the survey even if you do/do not secure a meeting slot.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=831369.
(SC Ref:831369)
VI.5) Date of dispatch of this notice
04/06/2026