Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Bodmin Town Council
Shire Hall, Mount Folly
BODMIN
PL302DQ
UK
Contact person: Graham Williams
Telephone: +44 7398156976
E-mail: graham.williams@bodmin.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.bodmin.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Suite Refurbishment - Shire House
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
Refurbishment of The Suite - community room based at Shire House. The works were for a redecoration and modernisation of the room which included the installation of new audio and visual equipment. The aim of the works is to make the room more accessible and inclusive for the local community.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
68 932.78
GBP
II.2) Description
Lot No: 1
II.2.2) Additional CPV code(s)
45000000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
The Suite - Shire House Bodmin
II.2.4) Description of the procurement
Refurbishment of The Suite - contractor commissioned to strip out old fixtures and fittings within the room and replace with new.
II.2.5) Award criteria
Quality criterion: Price
/ Weighting: 40%
Quality criterion: Delivery approach
/ Weighting: 25%
Quality criterion: Track record
/ Weighting: 20%
Quality criterion: Social value
/ Weighting: 10%
Quality criterion: Carbon approach
/ Weighting: 5%
Price
/ Weighting:
40%
II.2.11) Information about options
Options:
Yes
Description of options:
The council can extended the overall budget by 15-20% for contingency
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.2) Additional CPV code(s)
39100000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
The Suite - Shire House Bodmin
II.2.4) Description of the procurement
170 stacking chairs to replace old furniture which is no longer fit for purpose.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
The council has the ability to increase budget by 10-15%
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
The contract was awarded without prior publication on the central government portal as the estimated contract value (£69,000) falls below the threshold requiring mandatory advertisement under the Procurement Act 2023. Accordingly, the procurement was undertaken in line with the Council's Contract Procedure Rules using a proportionate and competitive quotation process.
At the point of procurement, the project was at design stage and required progression into delivery to ensure continuity and achievement of agreed programme objectives. Given the value, scope, and relatively low complexity of the works, undertaking a full open procurement process via prior publication was not considered proportionate or necessary to secure value for money.
To ensure an appropriate level of competition and demonstrate fairness and transparency, the Council invited three suitably qualified and experienced contractors to submit quotations. This included contractors who had previously been unsuccessful in securing Council work, in order to provide equal opportunity and broaden participation.
A detailed and consistent scope of works was prepared and issued to all invited contractors. In addition, the evaluation criteria, scoring matrix, and associated weightings were shared in advance to ensure clarity, transparency, and equal treatment in the preparation of submissions. This approach ensured that all bidders were evaluated on the same basis.
Contractors were required to submit their quotations in sealed envelopes addressed for the attention of the Council. Upon receipt, submissions were formally opened by authorised Council representatives, including the Town Clerk, ensuring proper governance and integrity of the process.
All submissions were evaluated objectively using the predefined scoring matrix, with consideration given to both quality and cost. The contract was awarded to the contractor achieving the highest overall score, representing the most economically advantageous tender.
Following the evaluation process, all unsuccessful bidders were formally notified and offered feedback outlining the reasons their submissions were not selected, further supporting transparency and supplier engagement.
The Council is satisfied that this approach delivered a fair, open, and proportionate procurement process, ensured equal treatment of suppliers, maintained appropriate levels of competition, and achieved value for money, in accordance with the principles of the Procurement Act 2023.
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/04/2026
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Classic builders Ltd
Company Reg No. 04806777
Estover Close
Plymouth
PL6 7PL
UK
Telephone: +44 01752696640
NUTS: UK
Internet address(es)
URL: www.classic-builders.co.uk
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Classic Builders Ltd
Company Reg No. 04806777
Estover Close
Plymouth
PL6 7PL
UK
Telephone: +44 01752696640
NUTS: UK
Internet address(es)
URL: https://Classic-builders.co.uk
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Strictly tables & chairs
Company Reg No. 6470265
Sandy Lane
Shefford
SG17 5QB
UK
Telephone: +44 01462455938
E-mail: sales@stac.co.uk
NUTS: UK
Internet address(es)
URL: https://stricklytablesandchairs.co.uk
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Strictly Table and Chairs
Company No. 6470265
Sandy Lane
Shefford
SG17 5QB
UK
Telephone: +44 01462455938
E-mail: sales@stac.co.uk
NUTS: UK
Internet address(es)
URL: https://www.stricklytablesandchairs.co.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 68 932.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Bodmin Town Council
Mount Folly Square
Bodmin
PL31 2DQ
UK
Telephone: +44 7398156976
E-mail: graham.williams@bodmin.gov.uk
VI.5) Date of dispatch of this notice
04/06/2026