Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Dumfries and Galloway Health Board
Mountainhall Treatment Centre, Bankend Road
Dumfries
DG1 4AP
UK
Contact person: Dean McLean
Telephone: +44 1387272777
E-mail: Dean.Mclean@nhs.scot
NUTS: UKM92
Internet address(es)
Main address: www.nhsdg.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00065
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
NHSDG Estates & Property ICES LOLER Inspection
Reference number: NHSDG0252025
II.1.2) Main CPV code
71631000
II.1.3) Type of contract
Services
II.1.4) Short description
The key services being sought are in relation to ICES LOLER Inspection Services are Lifting Operations and Lifting Equipment Regulations 1998 (LOLER) inspections will be required in individual households as part of the ‘Integrated Community Equipment Service.’ The ‘Integrated Community Equipment Service’ is a joint venture which manages equipment and adaptations provision on behalf of NHS Dumfries & Galloway and Dumfries & Galloway Council. Any other partner organisation may be included in this contract at a later date; we reserve the right to renegotiate their inclusion into this contract. NHS Dumfries & Galloway and Dumfries & Galloway Council Social Services department provide equipment and adaptations, which aim to meet the needs of people with illness or disability, enabling them to remain at home and in all aspects of daily life, be as independent as possible. A substantial number of visits will be required to approximately three hundred private residences throughout the region.
II.1.5) Estimated total value
Value excluding VAT:
90 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
33192600
II.2.3) Place of performance
NUTS code:
UKM92
II.2.4) Description of the procurement
The key services being sought are in relation to ICES LOLER Inspection Services are Lifting Operations and Lifting Equipment Regulations 1998 (LOLER) inspections will be required in individual households as part of the ‘Integrated Community Equipment Service.’ The ‘Integrated Community Equipment Service’ is a joint venture which manages equipment and adaptations provision on behalf of NHS Dumfries & Galloway and Dumfries & Galloway Council. Any other partner organisation may be included in this contract at a later date; we reserve the right to renegotiate their inclusion into this contract. NHS Dumfries & Galloway and Dumfries & Galloway Council Social Services department provide equipment and adaptations, which aim to meet the needs of people with illness or disability, enabling them to remain at home and in all aspects of daily life, be as independent as possible. A substantial number of visits will be required to approximately three hundred private residences throughout the region.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
90 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
12 month extension in blocks of 1 x 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
see enclosed Scope of Works and SPD
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
It is a mandatory requirement that the Contractor must be deemed an competent persons as per the LOLER Approved Code of Practice and Guidance document.
The Contractor must ensure that all staff and operatives must be suitably qualified and certified to carry out the work.
It is a mandatory requirement of NHSDG that all contractors must be registered as CHAS Advanced members proof of registration will be required prior to acceptance of any contractor. If not CHAS Advanced registered at the time of submission of the SPD, then a stated undertaking that if successful at the ITT stage this will be achieved within six months of contract award is acceptable at this stage.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The conditions of contract are the NEC4 Term Services Short Contract June 2017 (with amendments October 2020).
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/07/2026
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
24/07/2026
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Three years
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=833841.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:833841)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=833841
VI.4) Procedures for review
VI.4.1) Review body
Sherrif Court
Buccleuch Street
Dumfries
DG1 2AN
UK
VI.4.2) Body responsible for mediation procedures
Royal Institution of Chartered Surveyors
3rd Floor Princess Street
Edinburgh
EH2 4AD
UK
VI.4.4) Service from which information about the review procedure may be obtained
NHS Dumfries & Galloway
Mountainhall Treatment Centre Bankend Road
Dumfries
DG1 4AP
UK
VI.5) Date of dispatch of this notice
04/06/2026