Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Albyn Housing Society Limited
98-104 High Street, Invergordon
Ross-shire
IV18 0DL
UK
Contact person: Georgia Bailey
Telephone: +44 03003230990
E-mail: georgia.bailey@albynhousing.org.uk
NUTS: UKM6
Internet address(es)
Main address: www.albynhousing.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA18062
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Registered Social Landlord
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Fire and Emergency Lighting Systems Maintenance and Repairs
II.1.2) Main CPV code
50413200
II.1.3) Type of contract
Services
II.1.4) Short description
Albyn requires a suitably qualified and experienced supplier to provide inspection and maintenance services of fire alarm, emergency lighting and other ancillary life safety systems. Full details of the requirements, alongside property details can be found within the respective specification documents.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50000000
50413200
50700000
50710000
50711000
50712000
31625200
45312100
79711000
31518200
35111320
44115500
45343230
35120000
35125300
42961100
42521000
II.2.3) Place of performance
NUTS code:
UKM6
Main site or place of performance:
Highlands
II.2.4) Description of the procurement
Albyn requires a professionally managed, high-quality alarms and systems maintenance service which, through a regular and organised scheme, ensures the maintenance and operation of equipment within the scope of the contract. The supplier shall ensure equipment is maintained at optimum performance and in accordance with manufacturers and installers recommendations, as well as statutory obligations. A summary of the specific requirements includes, but is not limited to: Fire alarm systems; Emergency lighting systems; Fire door hold devices; Fire alarm monitoring at HMO properties; Smoke vents; Sprinklers; Portable firefighting equipment; CCTV systems and; Access control systems
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 50
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Albyn Housing Society have the option to extend for a period or periods together not exceeding 2 individual years from the initial term, solely at the discretion of Albyn Housing Association (3+1+1)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please ensure that you have carefully and comprehensively read all of the attached tender documents.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to document 5. SPD Criteria, Award Criteria and Response Form.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Please refer to document 5. SPD Criteria, Award Criteria and Response Form.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Please refer to document 5. SPD Criteria, Award Criteria and Response Form.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Please refer to document 1. Invitation to Tender (ITT) and 5. SPD Criteria, Award Criteria and Response Form
III.2.2) Contract performance conditions
Refer to the Invitation to Tender (ITT) and all other Tender Documentation
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/07/2026
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
15/10/2026
IV.2.7) Conditions for opening of tenders
Date:
20/07/2026
Local time: 09:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Prior to 3 years from proposed contract award date at the earliest.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please ensure that you have carefully and comprehensively read all of the attached tender documentation prior to submitting your tender.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=833632.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Please refer to the Community Benefits section included on pages 10 and 11 of document 1. Invitation to Tender (ITT) for Community Benefits criteria and Appendix 6 - Community Benefits Selection Menu.
(SC Ref:833632)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=833632
VI.4) Procedures for review
VI.4.1) Review body
Inverness Sheriff Court and Justice of the Peace Court
The Inverness Justice Centre, Longman Road
Inverness
IV1 1AH
UK
VI.5) Date of dispatch of this notice
05/06/2026