Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
South Hampshire College Group
10007928
South Hampshire College Group
Fareham
PO141NH
UK
E-mail: info@shcg.ac.uk
NUTS: UKJ35
Internet address(es)
Main address: https://shcg.ac.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
South Hampshire College Group - Eportfolio
II.1.2) Main CPV code
72268000
II.1.3) Type of contract
Services
II.1.4) Short description
South Hampshire College Group (SHCG) has awarded a contract for the provision of an ePortfolio and apprenticeship management system (OneFile) via the Crown Commercial Service G-Cloud framework.
The solution supports the delivery of apprenticeship programmes, including learner progress tracking, assessment management, compliance monitoring and reporting across the College Group.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
211 176.54
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72268000
II.2.3) Place of performance
NUTS code:
UKJ3
II.2.4) Description of the procurement
The contract comprises the provision of a cloud-based ePortfolio and apprenticeship management system (OneFile), delivered as Software-as-a-Service (SaaS), including associated implementation, configuration, user licensing, training, support and maintenance services.
The solution is used to support the management and delivery of apprenticeship programmes across South Hampshire College Group, including learner progress tracking, assessment and evidencing, compliance monitoring, reporting, and integration with existing college systems where required.
The contract was awarded via a call-off under the Crown Commercial Service G-Cloud framework in accordance with the framework terms and conditions.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
The contract was awarded via a call-off under the Crown Commercial Service G-Cloud framework, which was established in compliance with the Public Contracts Regulations 2015. In accordance with the framework terms, contracting authorities are permitted to award contracts without further publication of a contract notice. The award was therefore conducted in accordance with Regulation 33 of the Public Contracts Regulations 2015.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/03/2026
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
One File Ltd
4404870
6th Floor, Corner Block, Quay Street
Manchester
M3 3HN
UK
NUTS: UKJ3
Internet address(es)
URL: https://www.onefile.co.uk/
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 211 176.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England and Wales
London
UK
VI.5) Date of dispatch of this notice
05/06/2026