Contract notice
Section I: Contracting
authority
I.1) Name and addresses
CalMac Ferries Limited
Ferry Terminal
Gourock
PA19 1QP
UK
Contact person: Alison Ure
Telephone: +44 1475650243
E-mail: alison.ure@calmac.co.uk
NUTS: UKM
Internet address(es)
Main address: http://www.calmac.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10923
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Ferry Operator
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework for Marine Accommodation Refurbishments
Reference number: FMRE26-001
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
CalMac Ferries Ltd (CFL) is seeking to award a Framework Agreement for the provision of Marine Accommodation Refurbishment services on the CFL fleet. The proposed Framework Agreement services will vary in size, value and complexity.
II.1.5) Estimated total value
Value excluding VAT:
2 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Hygiene Refurbishments
II.2.2) Additional CPV code(s)
50241100
45453100
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Greenock or Aberdeen
II.2.4) Description of the procurement
CFL intent is to engage in a Framework Agreement with a number of Contractors with the appropriate qualifications and marine experience to support Marine Accommodation Refurbishment services (Lot 1 - Hygiene Refurbishments) across the fleet.
Marine Accommodation Refurbishments is the modernisation or improvement of onboard living and communal spaces, i.e. sanitary areas, public spaces and crew accommodation.
The Contractor(s) is responsible for provision and installation of all Refurbishment materials and/or equipment. All equipment and materials are to be new, durable and must be in compliance with the latest SOLAS/MCA/LRS requirements/approvals/certification.
Tenderers are invited to bid for any or all Lots. This invitation is issued as a desktop tendering exercise only.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical & Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
There will be optional extensions up to 24 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Passenger Area Refurbishments
II.2.2) Additional CPV code(s)
50241100
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Greenock or Aberdeen
II.2.4) Description of the procurement
CFL intent is to engage in a Framework Agreement with a number of Contractors with the appropriate qualifications and marine experience to support Marine Accommodation Refurbishment services (Lot 1 - Passenger Area Refurbishments) across the fleet.
Marine Accommodation Refurbishments is the modernisation or improvement of onboard living and communal spaces, i.e. sanitary areas, public spaces and crew accommodation.
The Contractor(s) is responsible for provision and installation of all Refurbishment materials and/or equipment. All equipment and materials are to be new, durable and must be in compliance with the latest SOLAS/MCA/LRS requirements/approvals/certification.
Tenderers are invited to bid for any or all Lots. This invitation is issued as a desktop tendering exercise only
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical & Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Optional Extensions are available up to 24 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Crew Area Refurbishments
II.2.2) Additional CPV code(s)
50241100
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Greenock or Aberdeen
II.2.4) Description of the procurement
CFL intent is to engage in a Framework Agreement with a number of Contractors with the appropriate qualifications and marine experience to support Marine Accommodation Refurbishment services (Lot 3 - Crew Area Refurbishments) across the fleet.
Marine Accommodation Refurbishments is the modernisation or improvement of onboard living and communal spaces, i.e. sanitary areas, public spaces and crew accommodation.
The Contractor(s) is responsible for provision and installation of all Refurbishment materials and/or equipment. All equipment and materials are to be new, durable and must be in compliance with the latest SOLAS/MCA/LRS requirements/approvals/certification.
Tenderers are invited to bid for any or all Lots. This invitation is issued as a desktop tendering exercise only
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical & Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Optional Extensions available for up to 24 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The Bidder should provide its (“general”) yearly turnover for 3 (three) financial years.
The Bidder should provide its ("specific") yearly turnover for 3 (three) financial years.
The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:
Employer's (Compulsory) Liability Insurance = 5 million GBP, each and every claim.
Public Liability Insurance = 5 million GBP, per event with no annual aggregate. There must be no marine exclusions in the policy.
Product Liability Insurance = 5 million GBP, there must be no marine exclusions and a completed operations extension.
Professional Indemnity Insurance = 10 million GBP each and every claim
Contractors’ Public and Products Liability policies must have no marine exclusions and respond to damage arising from their works, including where working onboard vessels.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
It is a mandatory requirement that all equipment and materials are in compliance with the latest SOLAS/MCA/LRS requirements/approvals/certification.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/07/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
09/07/2026
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31968. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
(SC Ref:833732)
VI.4) Procedures for review
VI.4.1) Review body
Greenock Sherriff Court
Sheriff Court House 1 Nelson Street
Greenock
PA15 1TR
UK
Telephone: +44 1475787073
E-mail: greenock@scotcourts.gov.uk
VI.5) Date of dispatch of this notice
09/06/2026