Contract notice
Section I: Contracting
authority
I.1) Name and addresses
SRUC
Peter Wilson Building , Kings Buildings West Mains Road
Edinburgh
EH9 3JG
UK
Contact person: Claire Lorimer
Telephone: +44 1315354000
E-mail: claire.lorimer@sruc.ac.uk
Fax: +44 1315354314
NUTS: UKM75
Internet address(es)
Main address: http://www.sruc.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00021
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.ukv
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.ukv
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Outsourced Cleaning and Associated Services Ref 38409
Reference number: 38409/CL
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
Scotland’s Rural College (SRUC) is a leading provider of education, research and consultancy supporting Scotland’s land-based and natural economy. Its estate comprises a diverse range of campuses, farms, research centres, veterinary facilities and consultancy hubs, each with distinct operational and environmental requirements.
SRUC operates across five principal campuses located in Aberdeen, Barony, Elmwood, Edinburgh (King’s Buildings) and Oatridge, alongside a wider network of research farms, Veterinary Disease Surveillance Centres (DSCs) and Farm and Rural Business Services (FRBS) locations. Activities across these sites include agriculture, veterinary nursing, horticulture, environmental management, forestry and food production.
Maintaining safe, hygienic and well-presented environments is critical to supporting SRUC’s operations, regulatory compliance and the experience of students, staff and visitors. The Specification sets out the requirements for the provision of cleaning and associated services across the SRUC estate.
II.1.5) Estimated total value
Value excluding VAT:
6 400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Scotland’s Rural College (SRUC) is a leading provider of education, research and consultancy supporting Scotland’s land-based and natural economy. Its estate comprises a diverse range of campuses, farms, research centres, veterinary facilities and consultancy hubs, each with distinct operational and environmental requirements.
SRUC operates across five principal campuses located in Aberdeen, Barony, Elmwood, Edinburgh (King’s Buildings) and Oatridge, alongside a wider network of research farms, Veterinary Disease Surveillance Centres (DSCs) and Farm and Rural Business Services (FRBS) locations. Activities across these sites include agriculture, veterinary nursing, horticulture, environmental management, forestry and food production.
Maintaining safe, hygienic and well-presented environments is critical to supporting SRUC’s operations, regulatory compliance and the experience of students, staff and visitors. The Specification sets out the requirements for the provision of cleaning and associated services across the SRUC estate.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Contract will commence on or around 5 October 2026 for a period of 3 years with the possibility of 2 one-year extensions by mutual agreement. Renewal will follow.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Associated Services may be added to the contract as required.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
All criteria is listed within the tender document.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 000-368904
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/07/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
17/07/2026
Local time: 12:00
Place:
Cupar
Information about authorised persons and opening procedure:
Claire Lorimer, Procurement Contracts Manager
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2030
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=834829.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
N/A
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
SRUC is committed to maximising social value through its procurement activities and to working collaboratively with communities connected to its campuses and sites. Where relevant and proportionate, Community Benefit requirements will form part of this Contract.
The Supplier shall adopt a proactive and flexible approach to delivering Community Benefits that align with both SRUC’s objectives and local community priorities. This may include (but is not limited to) the provision of labour, materials, sponsorship, donations, or other forms of support to enhance community initiatives.
Financial Contributions to Community Initiatives
The Supplier shall proactively seek opportunities to supporting local charitable causes, student sponsorship, or community initiatives through contributions linked to contract value.
SRUC proposes the following indicative contribution levels:
Annual Contract Value
GBP50,000 - 99,999: 0.5%
GBP100,000 - 250,000: 1.0%
GBP251,000 - 500,000: 1.5%
GBP500,001+: 2.0%
Contributions may be delivered through a combination of financial (including cash donations or sponsorship) and in kind support, subject to agreement with SRUC, and may be profiled across the contract term to ensure sustained community impact.
Local Employment and Skills Development
The Supplier shall, where reasonably practicable:
Seek to employ staff from the local community;
Provide opportunities for skills development, including apprenticeships, training placements, internships, or work experience;
Support initiatives aligned with SRUC’s mission to develop skills within the land-based and rural sectors.
Community Engagement and Support
The Supplier shall engage positively with local communities and demonstrate support for relevant initiatives. This may include:
Participation in community events or outreach programmes;
Provision of in kind support (e.g. materials, expertise, or staff time);
Collaboration with local organisations, schools, or community groups.
Reporting and Accountability
The Supplier shall maintain appropriate records of all Community Benefit activities delivered under the Contract and provide quarterly reports to SRUC. Reporting shall include, as applicable:
Number of local staff employed;
Apprenticeships, training, or work placements delivered;
Community initiatives supported;
Financial contributions made, including cash donations, sponsorship, or grant-style support;
Estimated value of in kind contributions;
Local supply chain and SME expenditure.
SRUC reserves the right to request further detail, verification, or impact information to ensure compliance with agreed Community Benefit commitments.
(SC Ref:834829)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=834829
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court & Justice Of The Peace Court
Courthouse 27 Chambers Street
Edinburghh
EH1 1LB
UK
Telephone: +44 1312252525
Internet address(es)
URL: www.scotcourts.gov.uk
VI.4.2) Body responsible for mediation procedures
Edinburgh Sheriff Court & Justice Of The Peace Court
Courthouse 27 Chambers Street
Edinburghh
EH1 1LB
UK
Telephone: +44 1312252525
Internet address(es)
URL: www.scotcourts.gov.uk
VI.5) Date of dispatch of this notice
17/06/2026