The Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council’s Corporate Properties

Procurement reference

CCBC/PS3008/26/AB

Procurement description

Caerphilly County Borough Council (the “Authority”) is seeking to establish a Contract for the Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council’s Corporate Properties (the “Contract”).

The requirement includes the cleaning of all external glazing, internal communal windows, canopies, and guttering, supporting the overall upkeep of the Council’s estate and helping to prevent deterioration of building fabric. This service will contribute to providing a safe and professional environment for staff, residents, and visitors while maintaining asset value.

Main category

Services

Delivery regions

• UKL16 - Gwent Valleys

Total value (estimated, excluding VAT)

300000.00 GBP to 300000.00GBP

Contract dates (estimated)

17 August 2026, 00:00AM to 16 July 2028, 23:59PM

Extension end date (if all the extensions are used): 16 July 2030

Caerphilly County Borough Council

Procedure type

Competitive flexible procedure

Is the total value above threshold?

Above threshold

Description

Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council’s Corporate Properties in Bargoed.

CPV classifications

• 90919200 - Office cleaning services
• 90919300 - School cleaning services
• 90911300 - Window-cleaning services
• 90911200 - Building-cleaning services

Delivery regions

• UKL16 - Gwent Valleys

Lot value (estimated)

58441.56 GBP Excluding VAT

70129.87 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

17 August 2026, 00:00AM

Contract end date (estimated)

16 July 2028, 23:59PM

Extension end date (estimated)

16 July 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The contract can be extended up to 24 months at the sole discretion of the Council.

Award criteria

Description

Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council’s Corporate Properties in Ystrad / Tir Y Birth.

CPV classifications

• 90919200 - Office cleaning services
• 90919300 - School cleaning services
• 90911300 - Window-cleaning services
• 90911200 - Building-cleaning services

Delivery regions

• UKL16 - Gwent Valleys

Lot value (estimated)

31168.83 GBP Excluding VAT

37402.60 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

17 August 2026, 00:00AM

Contract end date (estimated)

16 July 2028, 23:59PM

Extension end date (estimated)

16 July 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The contract can be extended up to 24 months at the sole discretion of the Council.

Award criteria

Description

Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council’s Corporate Properties in Blackwood.

CPV classifications

• 90919200 - Office cleaning services
• 90919300 - School cleaning services
• 90911300 - Window-cleaning services
• 90911200 - Building-cleaning services

Delivery regions

• UKL16 - Gwent Valleys

Lot value (estimated)

97402.60 GBP Excluding VAT

116883.12 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

17 August 2026, 00:00AM

Contract end date (estimated)

16 July 2028, 23:59PM

Extension end date (estimated)

16 July 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The contract can be extended up to 24 months at the sole discretion of the Council.

Award criteria

Description

Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council’s Corporate Properties in Risca.

CPV classifications

• 90919200 - Office cleaning services
• 90919300 - School cleaning services
• 90911300 - Window-cleaning services
• 90911200 - Building-cleaning services

Delivery regions

• UKL16 - Gwent Valleys

Lot value (estimated)

42857.14 GBP Excluding VAT

51428.57 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

17 August 2026, 00:00AM

Contract end date (estimated)

16 July 2028, 23:59PM

Extension end date (estimated)

16 July 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The contract can be extended up to 24 months at the sole discretion of the Council.

Award criteria

Description

Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council’s Corporate Properties in Caerphilly.

CPV classifications

• 90919200 - Office cleaning services
• 90919300 - School cleaning services
• 90911300 - Window-cleaning services
• 90911200 - Building-cleaning services

Delivery regions

• UKL16 - Gwent Valleys

Lot value (estimated)

70129.87 GBP Excluding VAT

84155.84 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

17 August 2026, 00:00AM

Contract end date (estimated)

16 July 2028, 23:59PM

Extension end date (estimated)

16 July 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The contract can be extended up to 24 months at the sole discretion of the Council.

Award criteria

Tender submission deadline

14 July 2026, 12:00PM

Enquiry deadline

07 July 2026, 17:00PM

Date of award of contract

28 July 2026, 23:59PM

Submission address and any special instructions

1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login2. Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.).3. Enter your correct Organisation Name, Details and Primary Contact Details.4. Please make a note of the Organisation ID and User Name, then click "Register".5. You will then receive an email from the system asking you follow a link to activate your account.6. Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.7. In the Classification section please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes, specific to your organisation are added to your profile.8. Buyer Selection - At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.9. Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage.10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select 'Complete Registration' and you will enter the Supplier Home page.11. From the Home Page, go to the "Opportunities" icon, all current opportunities will be listed. Click on the blue arrow under the field 'Show Me' of the relevant opportunity then click to register your interest on the applicable button.12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the 'Request Documents' option and click to download all documents.14. You can now either complete your response or "Decline" this opportunity. All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email. If you require assistance please contact Jemma Ford 01443 863163 - fordj1@caerphilly.gov.uk.When submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing a tender submission using our Proactis Plaza system.

May tenders be submitted electronically?

Yes

Is this a recurring procurement?

No

Publication date of next tender notice (estimated)

01 March 2030, 23:59PM

Languages that may be used for submission

• Welsh
• English