CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Secure storage and distribution facility for Careers Wales

2.2

Description of the goods or services required

Careers Wales are seeking to appoint a secure storage and distribution facility for our promotional materials and printed stock.

The contract is likely to start in June 2026 for a 3-year duration.

In our current storage facility, we have 53 pallets, but this number may fluctuate. Current product lines include large and small items, including, but are not limited to:

Large items:

• Marquees

• Chairs

• Tables

• Exhibition panels

Stock levels of these items are minimal.

Smaller items classed as ‘giveaway items’ include:

• Leaflets

• Pens

• Paper bags

Stock levels of these items are generally high, 10,000 pens for example.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=165881.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Storage requirements:

• Storage of stock - a mix of event equipment, promotional materials and printed stock.

• Receive delivery of a range of stock items in various amounts throughout the year. This could be to replenish existing items or adding new items.

• We will provide information on all deliveries including amount and supplier details before any delivery is attempted.

• New deliveries to be recorded and added to the stock inventory, ensuring up to date information on stock levels is provided and available.

Distribution:

• An online stock portal which provides full details of all items in stock including name/reference/amount and image.

• Access to online portal for at least 5 people.

• Via the stock portal – we will require the ability to order any stock items and get them delivered to a desired destination. This would generally be a Careers Wales centre, an employee’s home address or directly to an event (generally all within Wales).

• A range of delivery options including courier for next day delivery and larger items or standard Royal Mail.

Billing:

Consolidate storage cost and all orders per month and bill to a central point.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Please provide answers to the following 3 questions.

Your answers will be scored percentage wise as stated in each question to allow for a scoring matrix.

Questions:

1: Experience - this will account for 60% of the bid score.

Please detail in no more than 200 words per example how you would fulfil this brief by giving 3 examples of how you currently provide a similar service (20% for each example).

2: Price - this will account for 25% of the bid score.

Please provide details of:

A: Price per pallet of stock, based on 53 pallets of varying items from product list.

B: Price for standard delivery in a 65-mile radius of:

• 500 A4 leaflets

• 6 x pull-up banners

• 600 pens

C: Price for account management.

3: Net Zero - this will account for 15% of the bid score.

Please detail in no more than 200 words your carbon reduction commitments, giving examples how you would minimise the carbon footprint in providing the service.

Procurement timeline

The following dates are indicative of the programme timetable to be followed. However, Careers Wales reserves the right to change the timetable at any time at its sole discretion. In this event, all suppliers will be advised of the revised timetable.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Company background

Career Choices Dewis Gyrfa Ltd (CCDG) is a wholly owned subsidiary of the Welsh Government trading as Gyrfa Cymru Careers Wales, we are contracted to provide all age, independent and impartial careers information, advice and guidance service for Wales.

We help people understand the changing jobs market and to acquire new skills to take full advantage of the opportunities open to them.

We provide access to high quality information and online resources to enable people to make informed and confident decisions.

Our work helps to develop the nation’s skills base and to support the effectiveness of expenditure on education and training, thereby contributing to the economic and social well-being of Wales.

Tenders for this work can be submitted in English or Welsh. Tenders submitted in Welsh will not be treated less favourably than those submitted in English. The closing dates for the Tender will be the same for those submitted in Welsh and English. The timetable for responding to the bids in Welsh will be the same as those submitted in English

Tenders must be submitted via the designated e tendering portal. Submissions via email or any other route will not be accepted. Tenders should be submitted by 1pm Friday 19 June. Tenders received after the due date and time may not be considered.

(WA Ref:165881)

5.2

Additional Documentation

5.3

Publication date of this notice