Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Aberdeenshire Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
UK
Telephone: +44 1467539600
E-mail: cpssprocurement@aberdeencity.gov.uk
NUTS: UKM50
Internet address(es)
Main address: http://www.aberdeenshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00232
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
2135 - RTPI Cloud Hosted System (Multi-lot)
Reference number: CRN00044022
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
Aberdeenshire Council currently operates a Real-Time Passenger Information (RTPI) service comprising digital display hardware, timetable management software, and real-time data services delivered through a combination of suppliers.
To support improved flexibility, accountability and value for money, the Council intends to procure replacement services through a multi-lot procurement structure.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 3 lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 – Digital Display Hardware, CMS and Associated Services
II.2.2) Additional CPV code(s)
48000000
72000000
48813200
II.2.3) Place of performance
NUTS code:
UKM50
UKM5
Main site or place of performance:
Aberdeenshire and Aberdeen City
II.2.4) Description of the procurement
Aberdeenshire Council (“the Council”) currently operates a Real-Time Passenger Information (RTPI) service comprising digital display hardware, timetable management software, and real-time data services delivered through a combination of suppliers.
To support improved flexibility, accountability and value for money, the Council intends to procure replacement services through a multi-lot procurement structure. This structure reflects the distinct functional components required to deliver a complete RTPI service and allows suppliers to bid for one or more Lots.
The Lots are defined as:
- Lot 1 – Digital Display Hardware, Content Management System (CMS) and Associated Services;
- Lot 2 – RTPI Platform, Data Management and System Integration;
- Lot 3 – Timetable Generation and Roadside Publicity Software.
Each Lot represents a discrete system component required to deliver the overall RTPI service. Where multiple Lots are awarded to different Suppliers, those Suppliers will be required to ensure that their respective systems and services support the ingestion, processing and output of data in industry-standard public transport formats.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Extension available for 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 – RTPI Platform, Data Management and System Integration
II.2.2) Additional CPV code(s)
48000000
72000000
48813200
II.2.3) Place of performance
NUTS code:
UKM5
UKM50
Main site or place of performance:
Aberdeenshire and Aberdeen City
II.2.4) Description of the procurement
Aberdeenshire Council (“the Council”) currently operates a Real-Time Passenger Information (RTPI) service comprising digital display hardware, timetable management software, and real-time data services delivered through a combination of suppliers.
To support improved flexibility, accountability and value for money, the Council intends to procure replacement services through a multi-lot procurement structure. This structure reflects the distinct functional components required to deliver a complete RTPI service and allows suppliers to bid for one or more Lots.
The Lots are defined as:
- Lot 1 – Digital Display Hardware, Content Management System (CMS) and Associated Services;
- Lot 2 – RTPI Platform, Data Management and System Integration;
- Lot 3 – Timetable Generation and Roadside Publicity Software.
Each Lot represents a discrete system component required to deliver the overall RTPI service. Where multiple Lots are awarded to different Suppliers, those Suppliers will be required to ensure that their respective systems and services support the ingestion, processing and output of data in industry-standard public transport formats.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Extension up to 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 – Timetable Generation and Roadside Publicity Software
II.2.2) Additional CPV code(s)
48000000
72000000
48813200
30199790
II.2.3) Place of performance
NUTS code:
UKM5
UKM50
Main site or place of performance:
Aberdeenshire and Aberdeen City
II.2.4) Description of the procurement
Aberdeenshire Council (“the Council”) currently operates a Real-Time Passenger Information (RTPI) service comprising digital display hardware, timetable management software, and real-time data services delivered through a combination of suppliers.
To support improved flexibility, accountability and value for money, the Council intends to procure replacement services through a multi-lot procurement structure. This structure reflects the distinct functional components required to deliver a complete RTPI service and allows suppliers to bid for one or more Lots.
The Lots are defined as:
- Lot 1 – Digital Display Hardware, Content Management System (CMS) and Associated Services;
- Lot 2 – RTPI Platform, Data Management and System Integration;
- Lot 3 – Timetable Generation and Roadside Publicity Software.
Each Lot represents a discrete system component required to deliver the overall RTPI service. Where multiple Lots are awarded to different Suppliers, those Suppliers will be required to ensure that their respective systems and services support the ingestion, processing and output of data in industry-standard public transport formats.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Extensions up to 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/07/2026
Local time: 09:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
20/07/2026
Local time: 09:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=835035.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:835035)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=835035
VI.4) Procedures for review
VI.4.1) Review body
Aberdeen Sheriff Court
53 Castle Street
Aberdeen
AB11 5BB
UK
VI.5) Date of dispatch of this notice
18/06/2026