Scottish Police Authority

2 French Street, Dalmarnock

Glasgow

G40 4EH

UK

Contact person: Jamie Sibley

Telephone: +44 3004258083

E-mail: jamie.sibley@scotland.police.uk

NUTS: UKM

Internet address(es)

Main address: http://www.spa.police.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19762

Crown Office and Procurator Fiscal Service

Crown Office, 25 Chambers Street

Edinburgh

EH1 1LA

UK

Telephone: +44 3000203000

E-mail: procurementreturns@copfs.gov.uk

NUTS: UKM

Internet address(es)

Main address: http://www.copfs.gov.uk/

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00292

Scottish Courts and Tribunals Service

Saughton House, Broomhouse Drive

Edinburgh

EH11 3XD

UK

Telephone: +44 1314443300

E-mail: procurement@scotcourts.gov.uk

NUTS: UKM

Internet address(es)

Main address: http://www.scotcourtstribunals.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00396

II.1.1) Title

Reference number: PROC-25-2997

II.1.2) Main CPV code

50118110

II.1.3) Type of contract

Services

II.1.4) Short description

The service required to be undertaken by the Contractor is to ensure that vehicle recovery, storage and disposal is undertaken with speed,

dignity, sensitivity and professionalism.

The Contractor will provide a 24-hour, 365 days a year (366 in a leap year) ‘one call’ message switching system and subsequent recovery

service. The Contractor will be responsible for providing suitable resources to achieve a fast, efficient recovery from the scene. Police

Scotland will pass to the Contractor’s Call-Handler the essential details of any incident with location, vehicle(s) involved (including owner

details) and the reason for the recovery.

The Contractor will provide sufficient Recovery Operators to be able to attend the scene of a recovery anywhere in the Force area normally

within 30 minutes in respect of light vehicle recovery and one hour for heavy vehicle recoveries of being notified unless there are

exceptional circumstances causing a delay, e.g. severe weather conditions or geographical area.

The Contractor shall ensure the appointed Recovery Operators carry out the requirements of the Scheme with due diligence and in a

professional and workmanlike manner, carry out recovery and parking, using materials and workmanship which comply with the Contract

Standard conditions of approval regulating the Scheme or as subsequently amended by the Police and in accordance with all statutory

provisions, including all appropriate Acts of Parliament and Statutory Regulations.

An undertaking is required that all vehicles recovered under the terms of the Contract will be contained in a secure compound or storage

building at all times unless vehicles are required for examination in which case they will be required to be secured under cover.

II.1.5) Estimated total value

Value excluding VAT: 1 050 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

ESPD Question 4A.1 Trade Registers

It is a requirement of this tender that if the Tenderer is UK based they must hold a valid registration with Companies House. Where the

Tenderer is UK based but not registered at Companies House they must be able to verify to the SPA’s satisfaction that they are trading

from the address provided in the tender and under the company name given.

Tenderers within the UK must confirm if they are registered under Companies House within this question.

If the Tenderer is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as

described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.

ESPD Question 4A.2 Authorisation/Membership

Where it is required, within a Tenderer’s country of establishment they must confirm which authorisation or memberships of the relevant

organisation(s) are required in order to perform this service.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

It is a requirement of this Contract that Tenderers hold, or can commit to obtain prior to the commence of any subsequently awarded

Contract, indicated below:

ESPD Question 4B5 Insurances

Employers (Compulsory) Liability Insurance = 10 million GBP in respect of each claim without limit to the number of claims. Tenderers

may be required to provide their current Employers Liability Insurance certificate which should include name of the insurers, policy

numbers, expiry date and limits for any one incident and annual aggregate caps and the excesses under the policies.

Public Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to

provide a copy of their current Public Liability Insurance certificate.

Motor Vehicle Insurance = Minimum Third Party Motor Vehicle Liability in respect of any motor vehicle or plated plant used.

Documentation requested for the above insurances should include name of insurers, policy numbers, expiry date and limits of any one

incident and annual aggregate caps and the excesses under the policies.

ESPD Question 4B6 Financial Standing:

The Authority will access a Credit safe report for a Tenderers organisation and use the information contained within to assist with the

assessment of the Tenderer’s economic and financial standing. Tenders are asked to provide their company number within the ESPD to

allow the Authority to access a Credit Safe Report.

Within such reports, the risk of business failure is expressed as a score of 30 or below (high risk of business failure). In the event that a

company is determined to have a risk failure rating of 30 and below i.e. that the company is considered to have a high risk of business

failure, the submission will not be considered further.

If you are successful in the award of this contract and your risk failure rating falls below 30 then the SPA reserve the right to remove you

from this contract. It is the Contractor’s responsibility to ensure that the information held by Credit Safe is accurate and up to date.

For the avoidance of doubt, the SPA will request a report from Credit Safe following the closing date for the receipt of the Tenders to

ensure that the most up to date information is used. Where you are not registered on credit safe e.g. charitable organisations or new start

companies/ Sole Traders with less than 3 years trading history, discretionary powers are available to the Director of Finance to consider

abbreviated accounts along with bankers references etc.

Tenderers should be aware that any outstanding County Court Judgements will have a detrimental effect on the rating held by Credit Safe

and it is your responsibility to ensure that the information held by Credit Safe is accurate and up to date - failure to do so will result in

rejection of your submission.

IMPORTANT NOTE: This requirement is not applicable to Sole Traders/ Charities. Sole Traders/ Charities may be required to provide a

bankers reference if successful.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Tenderer`s will be required to provide evidence of having the necessary capacity and capability to deliver the requirements stated within

the tender documents.

The below requirements will be requested during the tender process:

ESPD Question 4C.1.2 Technical and Professional Ability

With reference to the nature and details of the services that are the subject matter of this tender, 2 relevant examples are to be provided of

the services undertaken by the Tenderer in the last 3 years. You must describe in sufficient detail the required experience in terms of the

specific services, the number of required examples, the minimum duration of experience e.g. 3 years and the value / scope of the previous

projects e.g. must be of similar value to the contract being procured.

Minimum level(s) of standards required:

ESPD Question 4C.12 Quality Control Requirements

Tenderers may be required to provide the following for Quality Control requirements:

EITHER:

Option A) If a Tenderers organisation holds a UKAS (or equivalent) accredited independent third party certificate of compliance in

accordance with

BS EN ISO 9001 (or equivalent) a copy of the certificate may be requested.

OR

Option B) If a Tenderers organisation has a documented policy regarding quality management, a copy of the policy may be requested.

Guidance

The policy should set out your organisation's responsibilities for quality management. Demonstrating that your organisation has and

continues to implement a quality management policy that is authorised by the Chief Executive or equivalent and is periodically reviewed at

a senior management level. The policy should be relevant to the nature and scale of the work to be undertaken and set out responsibilities

for quality management throughout the organisation.

III.2.2) Contract performance conditions

During the period of the Contract Agreement, the Contractor shall monitor and measure their performance against the Key Performance

Indicators (KPIs) detailed within the tender document.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2020/S 141-348195

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 24/07/2026

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 24/07/2026

Local time: 12:00

VI.4.1) Review body