Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Housing Solutions
Crown House, Crown Square, Waldeck Road
Berkshire
SL6 8BY
UK
Contact person: David Obatusin
Telephone: +44 1628543120
E-mail: Procurement@housingsolutions.co.uk
NUTS: UKJ11
Internet address(es)
Main address: https://www.housingsolutions.co.uk/
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43134
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Catering at The Birches
Reference number: Catering - 2026
II.1.2) Main CPV code
55523000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of catering services at The Birches residential facility, including the preparation and delivery of daily meals and associated food services for residents, in line with dietary, nutritional and regulatory requirements. The contract supports ongoing service delivery within the care setting and has an estimated value of up to GBP1,000,000 over a maximum term of five-year (2+2+1).
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
55523000
II.2.3) Place of performance
NUTS code:
UKJ11
II.2.4) Description of the procurement
Housing Solutions has awarded a contract for the provision of catering services at The Birches following a further competition conducted under the YPO Building in Use DPS - Lot 1: Catering Services (Reference 879). The contract covers the delivery of high quality catering services for the residents, including meal planning, food preparation, service delivery, and associated catering operations. The contract commenced on the 1st of June 2026 and is for a maximum term of five years (2+2+1), subject to extension options and satisfactory performance. The total estimated value is up to GBP1 million over the maximum term.
II.2.5) Award criteria
Quality criterion: Meeting The Specification - Meals & Nutrition
/ Weighting: 12%
Quality criterion: Service Delivery - Syaffing/ Traing/ Resources
/ Weighting: 8%
Quality criterion: Contract management
/ Weighting: 6%
Quality criterion: Customer Care
/ Weighting: 9%
Quality criterion: Food hygiene, Health, safety and Quality Control
/ Weighting: 10%
Quality criterion: Social Value
/ Weighting: 5%
Price
/ Weighting:
50%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
Housing Solutions conducted a further competition under the YPO Dynamic Purchasing System established in accordance with the Public Contracts Regulations 2015. Invitations to tender were issued through the DPS in accordance with the DPS rules. One compliant tender submission was received and evaluated against the published award criteria. Following evaluation, the contract was awarded to the successful tenderer. The award relates to a call-off contract under an existing DPS and does not constitute a separate procurement requiring publication of a prior contract notice.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: Catering - 2026
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/05/2026
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Sophie's catering
3, Coote Close Binfield , Berkshire
Berkshire
RG42 5HW
UK
E-mail: inquiries@sophiescatering.co.uk
NUTS: UKJ11
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Housing Solutions conducted a further competition under the YPO Dynamic Purchasing System (DPS), Building in Use – Lot 1: Catering Services (Reference 879), which had been established and operated by YPO in accordance with the applicable procurement regulations.
At the time of publishing the contracting opportunity, YPO confirmed that there were 67 active catering suppliers registered within the relevant DPS category and eligible to participate in the competition. Invitations to tender were issued through the DPS in accordance with the rules governing the procurement.
Following the closing date for submissions, one tender response was received from Sophies Catering. The submission was evaluated in accordance with the published procurement documents and award criteria by an evaluation panel. Following completion of the evaluation process, the tender was assessed as meeting Housing Solutions' requirements and offering value for money, and the contract was subsequently awarded to Sophies Catering.
The contract relates to the provision of comprehensive catering services for residents at The Birches, supporting the delivery of high-quality meal services and associated catering operations within the scheme.
The contract commenced on 1 June 2026 and has a maximum duration of five years, structured as an initial two-year term, followed by the option to extend for a further two years, and a final one-year extension option (2 + 2 + 1), subject to satisfactory performance and continued business requirements.
The total estimated value of the contract over the maximum five-year term is estimated to be up GBP1,000,000.
(MT Ref:237567)
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
UK
Telephone: +44 3450103503
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.5) Date of dispatch of this notice
19/06/2026