COSHH Management System

Procurement description

Caerphilly County Borough Council (“the Council”) is undertaking pre market engagement to inform a future procurement and implement a comprehensive Control of Substances Hazardous to Health (COSHH) Management System. The system will support the effective identification, assessment, control, monitoring, and reporting of hazardous substances used across Council services.

The solution must provide a centralised, secure, and user-friendly platform to ensure full compliance with COSHH Regulations and associated health and safety legislation, while improving operational efficiency and risk management.

The system must:

Maintain a register of hazardous substances

Facilitate COSHH risk assessments

Manage Safety Data Sheets (SDS)

Track control measures and exposure risks

Support compliance, audit, and reporting requirements.

Also ensuring the following:

Ensure legal compliance with COSHH Regulations

Reduce risks associated with hazardous substances

Improve visibility and control of chemical usage

Provide auditable records.

Please confirm how the proposed COSHH Management System will provide Caerphilly County Borough Council with a reliable, compliant, and future‑proof foundation for directly supporting both operational delivery and strategic objectives.

Main category

Goods

Delivery regions

• UKL1 - West Wales and the Valleys

Total value (estimated)

150000.00 GBP Excluding VAT

180000.00 GBP Including VAT

Contract dates (estimated)

01 August 2026, 00:00AM to 01 August 2031, 23:59PM

Extension end date (if all the extensions are used): 01 August 2036

Caerphilly County Borough Council

Is the total value above threshold?

Below threshold

CPV classifications

• 48000000 - Software package and information systems

Delivery regions

• UKL1 - West Wales and the Valleys

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 August 2026, 00:00AM

Contract end date (estimated)

01 August 2031, 23:59PM

Extension end date (estimated)

01 August 2036, 23:59PM

Can the contract be extended?

Yes

Engagement process description

Caerphilly County Borough Council (“the Council”) is undertaking pre market engagement to inform a future procurement for a a comprehensive Control of Substances Hazardous to Health (COSHH) Management System.

The Council operates a large and diverse property portfolio including:

Corporate buildings

Schools and education sites

Operational and service delivery locations

The existing contract is due to expire, and the Council is seeking to better understand current market capability, delivery models, and innovations prior to commencing a formal procurement exercise.

Due date

02 July 2026, 23:59PM

Has the engagement period already ended?

No

Publication date of tender notice (estimated)

07 July 2026