Participation
Conditions of participation
Financial:
1. Minimum Turnover Requirement
The bidder must have sufficient historical annual turnover relative to the contract value. Specifically, annual turnover must exceed £225,000. Alternatively, the bidder can demonstrate the ability to scale capacity to meet requirements.
2. Confirmation Requirement
Suppliers must confirm whether their last financial year turnover exceeds £225,000. For consortium bids, this can be based on aggregated/consolidated turnover.
3. Financial Verification
Financial standing will be verified via Dun & Bradstreet (D&B).
Suppliers must provide a DUNS number.
4. Financial Ratios (Liquidity Test)
The bidder must meet an acid-test ratio ≥ 1.0.
5. Guarantor Option (if applicable)
If relying on another organisation as a guarantor, the bidder must provide:
Name of the guarantor & Evidence of their economic and financial standing
Legal Capacity:
1. Data Protection Capability (UK GDPR)
The bidder must confirm they have (or will have by contract award):
Human and technical resources to perform the contract. Capability to comply with UK GDPR and protect data subject rights
2. Technical and Organisational Measures
Suppliers must describe systems/processes ensuring: Confidentiality, integrity, availability, and resilience of data systems & Compliance with data subject rights (access, rectification, deletion, portability) & Proper consent management (active, informed, auditable) & Safeguards for international data transfers & Maintenance of processing records
Regular testing and evaluation of controls
3. Cyber Security Requirement
Must confirm compliance (or commitment to achieve) with: Cyber Essentials Certification Scheme (or equivalent)
Conditions of participation
1. Relevant Experience
Suppliers must demonstrate their capability by providing up to three examples of relevant contracts that show they can deliver the requirements. Each example must include:
Customer organisation details, supplier organisation details, contact details for a client referee, description of the contract, start and end dates, and estimated value
Examples must be recent (within the last 3 years) for goods or services contracts.
2. Verifiable Evidence
The client contact provided must be able to verify the accuracy of the information submitted.
3. Alternative Evidence (if no contract history)
If the supplier cannot provide relevant contract examples, they must:
Explain the reasons (e.g. new organisation), and Demonstrate how they still meet the required technical capability.
4. Consortium or Reliance on Other Entities
If bidding as a consortium or relying on another organisation:
Provide relevant examples from the entity delivering the service.
If the consortium is newly formed:
Submit combined examples across members or subcontractors.
5. Subcontractor Management (if applicable)
Where subcontracting is proposed, suppliers must demonstrate experience managing subcontractors, and ability to maintain an effective supply chain, as well as processes to ensure contract performance and oversight.
6. Organisational Standards
Where specific standards or qualifications are required:Suppliers must confirm they meet them, or provide evidence of equivalent standards that achieve the same level of capability
Award criteria
Type: quality
Name
Previous Experience & Delivery of Similar Complex Projects
Description
please submit examples of your relevant experience of design and construction of healthcare settings of similar size and scope this proposal in KHHP based on the briefing document and Appendix B – Existing Feasibility Information.
Your response should demonstrate but not limited to:
1. This information should demonstrate their experience in the specific areas of designing and successfully delivering the bespoke type of environment needed by the special needs of the end users that will use the re-configured space of Day Unit 1.
2. In addition, each bidder will be expected to detail how they successfully delivered these projects and the skills, knowledge and experience of the team that was part of this process in addition to the team that will be part of this Project should they be successful.
Weighting: 10.00
Weighting type: percentageExact
Type: quality
Name
Successful delivery
Description
From the list of the examples provided above, please provide details of how the project/s were successfully designed and delivered for the Client including details of whether it was completed on time and within the client’s budgetary and brief requirements and if not, how the bidder overcame these issues to successfully complete the project
Weighting: 10.00
Weighting type: percentageExact
Type: quality
Name
Project team and Experience
Description
Please outline the skills, knowledge and experience of the team that successfully delivered these project/s in a similar setting, scope, size and value to the proposed KHHP LD Unit 1 re-configuration and the team that will be used on this project if the bidder is successful
Weighting: 10.00
Weighting type: percentageExact
Type: quality
Name
Well-being of Future Generations (Wales) Act 2015
Description
Please describe how your organisation will support NHS Wales in meeting its obligations under the Well-being of Future Generations (Wales) Act 2015 throughout the delivery of this commission. In your response, please explain how your proposed approach will:
1. Embed long‑term thinking in the development of the re-configuration and associated recommendations.
2. Align with the seven Well-being Goals outlined in the Act (see Page 3 of the Well-being of Future Generations guidance: https://www.futuregenerations.wales/about-us/future-generations-act/).
3. Demonstrate integrated, preventative, collaborative and stakeholder‑inclusive working practices.
4. Consider wider impacts on population health, climate, sustainability, communities, and future service models.
Weighting: 4.00
Weighting type: percentageExact
Type: quality
Name
Foundational Economy
Description
Please describe how your organisation will support NHS Wales’ commitment to the Welsh Government’s Foundational Economy objectives throughout the delivery of this contract. Your response should specifically explain how you will:
1. Utilise, develop, and strengthen local supply chains within Wales over the duration of the contract.
2. Embed social value in your service delivery model, with particular reference to supporting local employment, skills development, and community benefits.
3. Ensure that subcontracting, recruitment, training, and purchasing decisions contribute positively to the local economy and align with NHS Wales’ wider social value priorities.
Weighting: 3.00
Weighting type: percentageExact
Type: quality
Name
Carbon Footprint
Description
Please provide an overview of how your organisation is actively working to reduce the carbon impact of its operations, supply chain, and service delivery. In your response, please include:
1. A clear explanation of your organisation’s current carbon‑reduction initiatives, including any policies, certifications, reporting mechanisms, or environmental management systems in place.
2. Details of actions already taken to reduce emissions across Scope 1, Scope 2, and (where applicable) Scope 3 activities.
3. A forward‑looking roadmap outlining how your organisation plans to progress its carbon‑reduction efforts and contribute to NHS Wales’ goal of achieving net zero by 2030.
4. Any planned investments, innovations, partnerships, or measurable milestones that demonstrate credible progress toward decarbonisation.
Weighting: 3.00
Weighting type: percentageExact
Type: cost
Name
FORM OF FEE OFFER – SCHEDULE
Description
This Form of Fee Offer Schedule has been divided into RIBA Stages 0 to 7 and this is the schedule of lump sums and time charges that each bidder must price in reference to the services detailed within the Consultancy briefing document. This shall be the only compliant pricing schedule accepted by CTMUHB when completing their Fee Bid evaluation.
The appointment of the successful bidder shall be through the NEC 4 Professional Services Short Form of Contract Option A – Fixed Price.
Any alternative or additional pricing schedule will NOT be considered as a compliant fee bid and will be deemed a qualification during the evaluation process.
Fee Structure
RIBA Stage 0
£ Fixed Price Lump Sum
RIBA Stage 1
£ Fixed Price Lump Sum
RIBA Stage 2
£ Fixed Price Lump Sum
RIBA Stage 3
£ Fixed Price Lump Sum
RIBA Stage 4
£ Fixed Price Lump Sum
RIBA Stage 5
£ Fixed Price Lump Sum
RIBA Stage 6
£ Fixed Price Lump Sum
RIBA Stage 7
£ Fixed Price Lump Sum
TOTAL: Ex VAT
Time Charge Rates
For those duties where fees are payable on a time charge basis, the rates shall be:
a) Partner/Director £ per hour
b) Associate £ per hour
c) Technician £ per hour
Travelling, subsistence and other expenses
Travelling, subsistence and other expenses shall be deemed to be included in the lump sums and time charge rates stated above.
Weighting: 60.00
Weighting type: percentageExact