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Contract Notice

The Pheasant Field

  • First published: 23 June 2026
  • Last modified: 23 June 2026
  • Version: N/A
  • Record interest

     

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Contents

Summary

OCID:
ocds-kuma6s-166814
Published by:
Cyngor Cymuned Castellnewydd Uwch / Newcastle Higher Community Council
Authority ID:
AA84988
Publication date:
23 June 2026
Deadline date:
17 August 2026
Notice type:
Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Newcastle Higher Community Council (NHCC) invites suitably qualified contractors to tender for a 3-year contract to undertake ground maintenance at the Pheasant Field in Pen-y-Fai, Bridgend. A community green space used for dog walking, sports activities, and village events. This contract is designed to support the Council’s ongoing commitment and stewardship to maintain this popular community asset. Any agreement will be in the form of a contract. You are invited to tender for provision of these services. The contractor will be responsible for delivering a consistent, high-quality grounds maintenance service. Inclusive of the following;

Full notice text

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address


Newcastle Higher Community Council

C/O The Clerk, 125 Oxford Street,

BRIDGEND

CF32 8DE

UK

Harris Stone (Clerk & RFO)

+44 7510802408

clerk@newcastlehigher-cc.gov.wales

https://www.newcastlehighercc.wales/NHCC/contact-us
https://www.sell2wales.gov.wales/
https://www.sell2wales.gov.wales/

1.2

Address from which documentation may be obtained


Newcastle Higher Community Council

C/O The Clerk, 125 Oxford Street, Pontycymmer,

BRIDGEND

CF32 8DE

UK

Harris Stone (Clerk & RFO)

+44 7510802408

clerk@newcastlehigher-cc.gov.wales

https://www.newcastlehighercc.wales/NHCC/contact-us

1.3

Completed documents must be returned to:


Newcastle Higher Community Council

125 Oxford Street, Pontycymmer, Bridgend, CF32 8DE,

BRIDGEND

CF32 8DE

UK

Harris Stone (Clerk & RFO)

+44 7510802408

harris1993_2008@hotmail.co.uk

https://www.newcastlehighercc.wales/NHCC/contact-us

2 Contract Details

2.1

Title

The Pheasant Field

2.2

Description of the goods or services required

Newcastle Higher Community Council (NHCC) invites suitably qualified contractors to tender for a 3-year contract to undertake ground maintenance at the Pheasant Field in Pen-y-Fai, Bridgend.

A community green space used for dog walking, sports activities, and village events.

This contract is designed to support the Council’s ongoing commitment and stewardship to maintain this popular community asset.

Any agreement will be in the form of a contract.

You are invited to tender for provision of these services.

The contractor will be responsible for delivering a consistent, high-quality grounds maintenance service. Inclusive of the following;

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=166814.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

77320000 Sports fields maintenance services
77340000 Tree pruning and hedge trimming
1017 Bridgend and Neath Port Talbot

2.4

Total quantity or scope of tender

The contractor will be responsible for delivering a consistent, high-quality grounds maintenance service. Inclusive of the following;

Annual Cutting Plan

o April, May, September, October: Every 3 weeks

o June, July, August: Every 2 weeks

o November, December: No cuts

o January, February, March: Once per month

Mowing to include the full perimeter of the playing field area where there are newly installed goal posts, maintaining a usable path around the field.

Small Key areas are to be intentionally left as meadow / wildflower areas to support biodiversity, subject to safety and usability and aid in a more interesting and diverse landscape.

Bidders are invited and encouraged to attend a site visit with the Clerk prior to submission in order to propose the most appropriate bio-diversity area, layout and management approach, which is aligned to the Council’s biodiversity objectives.

Site visits must be arranged in advance by contacting the Clerk. Attendance is optional but strongly encouraged to ensure accurate pricing and appropriate proposals.

Basic Litter picking to be carried out at the same time as grass cutting.

All grass cuttings must be removed from site to reduce nutrient loading and support biodiversity outcomes.

Hedgerow Maintenance

• One internal hedgerow cut per year.

• Work to be planned outside of the main bird nesting season.

Standards

• All work must leave the site clean, safe and tidy.

• Operations must comply with health and safety and good environmental practice

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

Time-limit for receipt of completed tenders
    17-08-2026  Time  12:00

Estimated award date
 10-09-2026

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

Please find the attached full tender document. Please read and understand this document prior to submission

(WA Ref:166814)

5.2

Additional Documentation

Pheasant Field Tender for 2026

5.3

Publication date of this notice

 23-06-2026

Coding

Commodity categories

ID Title Parent category
77320000 Sports fields maintenance services Horticultural services
77340000 Tree pruning and hedge trimming Horticultural services

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
clerk@newcastlehigher-cc.gov.wales
Admin contact:
clerk@newcastlehigher-cc.gov.wales
Technical contact:
N/a
Other contact:
harris1993_2008@hotmail.co.uk

Further information

Date Details
No further information has been uploaded.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

Documents are restricted until you note interest in this notice. The documents will become publicly available after the response deadline has passed.

There are no documents attached to this document

Replaced documents

There are no previous versions of these documents.


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