CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Hanging Basket and Floral Displays

2.2

Description of the goods or services required

Newcastle Higher Community Council (NHCC) invites suitably qualified contractors to tender for the provision and maintenance of seasonal hanging baskets and floral displays across the communities of Pen-y-Fai and Aberkenfig. This contract is designed to support the Council’s commitment welcoming and public spaces and enhancing its local communities.

Any agreement will be in the form of a contract and will operate for a period of 3 years commencing April 1st 2027.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=166877.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The tender is split into 3 lots, and suppliers are welcome to apply for individual lots OR the entire process. Lots are broken down as follows;

Lot 1 – Supply and Installation

The successful contractor shall:

• Supply all plants, compost, baskets, liners and associated materials required;

• Design and deliver high-quality seasonal floral displays;

• Install all hanging baskets and flower towers safely and securely;

• Replace any failed or damaged plants within a reasonable timeframe;

• Ensure all displays remain visually attractive and fit for purpose throughout the display period;

• Coordinate installation dates with the Council.

Lot 2 – Watering and Maintenance

The successful contractor shall:

• Undertake weekly watering visits throughout the operational season;

• Monitor the health and condition of displays;

• Remove dead foliage and maintain presentation standards;

• Notify the Council promptly of any vandalism, damage or safety concerns;

• Ensure watering schedules are adapted during periods of extreme weather where necessary.

Lot 3 – Storage and Maintenance

The successful contractor shall:

• Remove, transport and safely store all baskets and towers during off-season periods;

• Inspect all items annually for wear and damage;

• Undertake minor repairs and maintenance where appropriate;

• Notify the Council of any items requiring replacement.

• Notify the Council of any excessive maintenance requirements

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

A full and detailed tender document can be found attached. It is recommended that you fully read and understand the tender requirments prior to submission.

You can apply for individual lots OR the entire contract (inclusive of all LOTS)

(WA Ref:166877)

5.2

Additional Documentation

5.3

Publication date of this notice