Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
UK
Contact person: James Clarke
E-mail: jclarke5@ed.ac.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.ed.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
I.3) Communication
Additional information can be obtained from the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Trend BEMS Comprehensive Maintenance, Replacement and Upgrade Works
Reference number: EC1069
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Services
II.1.4) Short description
The University of Edinburgh is due to go out to market within the next month or two to invite competitive tenders to establish contracting arrangements with a single supplier for a fully comprehensive planned and reactive maintenance service for the UoE Trend building energy management system (BEMS) and associated control equipment. Fully comprehensive includes for supply, replacement and commissioning of faulty items associated with the BEMS. In addition, the Contract includes the provision for planned upgrade works.
The purchase of replacement equipment and provision for planned upgrades shall remain optional, at the sole discretion of the University, throughout the Contract Term.
The Contract is across the entire University of Edinburgh estate, which includes approximately 50 sites, 1250 controllers, and 19000 hardware points.
It is intended that the contract will in place for an initial term of 2 years with four options to extend for periods of 1-year each (2+1+1+1+1).
Estimated Total Contract Value (over 6 years): 2,500,000 GBP excluding VAT
Maintenance Services Estimated Total Value (over 6 years): 1,000,000 GBP excluding VAT
Planned Upgrade Works Estimated Total Value (over 6 years): 1,500,000 GBP excluding VAT
It is important to note that these values are estimates only. The University will not guarantee these spend levels or any volume of business under this Contract. There shall be no obligation on the part of The University of Edinburgh to issue orders in relation to replacement equipment and provision for planned upgrade works aspects of this Contract to the appointed Service Provider.
Please note the information provided here may change prior to tender publication.
Interested parties should note their interest to this notice.
II.1.5) Estimated total value
Value excluding VAT:
2 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71314200
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
The successful service provider will be required to meet minimum technical standards and provide evidence-based requirements:
- A minimum of three (3) Trend Expert Engineers accredited in IQVision Building Management Systems. These engineers need to have completed the Trend Engineering, SET Engineering, Cyber Security and IQVision Operator and Engineering training courses. The successful service provider must be able to provide cards and certificates for the minimum of three Trend Expert Engineers to demonstrate their accreditation.
- Operators must be capable of carrying out LV and ELV Control panel modifications and component replacements. The successful service provider must be able to provide electrical competency cards and certificates or training records of operatives to demonstrate their accreditation.
- The successful service provider must have IQVision and SET software licence agreements from the installed systems manufacturer. The successful service provider must be able to provide licence agreement certification or relevant documentation to demonstrate they meet this requirement.
The intention is to use the Open Procedure to tender the contract, however, this may change depending on the volume of interest this Notice generates.
This tender will be published in due course on the Public Contracts Scotland Tender website. This is a different website to this website. Please ensure you are registered on the tender website which is free of charge to do so. https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
II.3) Estimated date of publication of contract notice:
03/08/2026
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=835293.
(SC Ref:835293)
VI.5) Date of dispatch of this notice
22/06/2026