Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Hywel Dda University Health Board
St Davids Park, Jobswell Road
Carmarthen
SA31 3BB
UK
E-mail: jessie.beavan@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Maintenance of Pentax Stacks and Scopes Equipment
Reference number: PS5289/26
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
This is a new contract requirement for the maintenance of the Pentax scopes and stack equipment used across Hywel Dda University Health Board. The original equipment manufacturer (OEM) is Pentax UK, and are essential in diagnosing, investigating and treating various conditions. The contract provides comprehensive cover for all devices, across the 5-year period.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
126 934.20
GBP
II.2) Description
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
This is a new contract requirement for the maintenance of the Pentax scopes and stack equipment used across Hywel Dda University Health Board. The original equipment manufacturer (OEM) is Pentax UK, and are essential in diagnosing, investigating and treating various conditions. The contract provides comprehensive cover for all devices, across the 5-year period.
Pentax UK has provided maintenance for the scopes and stack equipment since they were purchased in 2025, under the purchase warranty. Utilising the OEM for maintenance of equipment ensures that the required maintenance standards are met through using original parts and specialist support expertise, preserving patient care and reliability. Due to the complexity of the scopes, it is critical that they are maintained and repaired to a high standard, and there are no other suppliers in the market who can provide the level of service required.
This contract will be awarded through the NHS Supply Chain Framework Maintenance, Repair and Calibration of Medical Equipment, reference 2021/S000-021535.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
Explanation
Awarding via NHS Supply Chain framework 2021/S000-021535 provides a compliant route to purchase.
Operating without a current maintenance contract would likely lead to significant financial pressures and service disruption while equipment is unavailable for clinical use. The contract is therefore critical to maintaining service continuity, safeguarding patient outcomes and ensuring compliance with required safety standards. A lack of comprehensive maintenance cover would present substantial risks to both clinical quality and operational efficiency.
Therefore, it is essential that this contract is awarded to Pentax UK via the NHS Supply Chain Framework.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: PS5289/26
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/03/2026
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Pentax UK Limited
Unit D1, Heron Drive
Slough
SL38PN
UK
NUTS: UKJ11
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 126 934.20
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:166922)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
24/06/2026