Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Royal Borough of Windsor & Maidenhead
St Ives Road
Maidenhead
SL61RF
UK
Contact person: Aaron Fernandes
E-mail: aaron.fernandes@rbwm.gov.uk
NUTS: UKJ11
Internet address(es)
Main address: https://www.rbwm.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
WebCapture
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
This contract facilitates the automated processing of citizen and business web forms directly into the Council's backend database.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
208 850.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72000000
II.2.3) Place of performance
NUTS code:
UKJ1
II.2.4) Description of the procurement
This contract is for an automated online form system called webCAPTURE. It meets the Council's need to handle a high volume of everyday Council Tax and Business Rates requests more efficiently online. Reducing manual input, the system securely takes information from public web forms and updates them directly into the Council's main system.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
One year optional extension
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
Service contract to be awarded to the winner or one of winners under the rules of a design contest
Explanation
The contract was awarded lawfully as a direct award under the CCS G-Cloud 14 framework agreement (Agreement ID: RM1557.14). A separate call for competition is not required because the overarching framework was already advertised and competed nationally on the Find a Tender service. Therefore, individual call-off contracts placed through the framework's online catalogue are legally exempt from being advertised a second time.
The framework rules mandate a strict, un-negotiable process where the buyer must search the online catalogue using generic keywords and apply objective filters to find a suitable service. Deviating from this process by running a separate tender or negotiation is strictly prohibited and would breach the framework terms.
Following this required filtering process, Govtech Solutions Limited was identified as the only supplier on the shortlist whose fixed catalogue entry met all of the Council's specific technical and service requirements. Because they were the sole suitable provider capable of meeting the need, a direct award to them is the legally compliant outcome.
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/05/2026
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Govtech Solutions Limited
06841737
Bedfordshire
UK
NUTS: UKJ11
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 208 850.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Royal Borough of Windsor & Maidenhead
Maidenhead
UK
VI.5) Date of dispatch of this notice
23/06/2026