Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
ASTON UNIVERSITY
Aston Triangle
Birmingham
B47ET
UK
Contact person: Procurement
E-mail: procurement@aston.ac.uk
NUTS: UKG31
Internet address(es)
Main address: www.aston.ac.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
HR and Payroll System
Reference number: 1089
II.1.2) Main CPV code
72268000
II.1.3) Type of contract
Services
II.1.4) Short description
Aston University has awarded a contract to Access UK Ltd for the provision of its existing HR and Payroll System, PeopleXD. The contract supports continuity of a critical HR and Payroll system and includes associated system functionality, support, and potential future integration with existing University systems. The contract has been awarded via the G-Cloud framework.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 429 617.60
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48450000
II.2.3) Place of performance
NUTS code:
UKG
Main site or place of performance:
Aston University, Aston Triangle, Birmingham, B4 7ET.
II.2.4) Description of the procurement
Aston University has awarded a contract to Access UK Ltd for the provision of its existing HR and Payroll System, PeopleXD. The system supports critical HR and payroll operations across the University. The award provides continuity of service, reduces implementation risk and disruption, and supports improved system functionality and reporting capability. The contract has been awarded via the G-Cloud framework as a compliant route to market.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The award report confirms the contract is for the existing HR and Payroll System, awarded to Access UK Ltd via G-Cloud, with a total potential contract value of £1,429,617.60 excluding VAT if the optional one-year extension is exercised.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
The contract was awarded via direct award under the G-Cloud 14 framework, based on the supplier's ability to meet the University's requirements and ensure continuity of service.
The decision to award to The Access UK Ltd is supported by the following:
Ensures continuity of a critical HR and Payroll system
Reduces implementation risk and potential service disruption
Enables future integration with existing and developing University systems
Achieves value for money through negotiated pricing and inclusion of additional functionality
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/06/2026
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Access UK Ltd
02343760
Armstrong Building Oakwood Drive, Loughborough University Science & Enterprise Park
Loughborough
LE11 3QF
UK
NUTS: UKF
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 429 617.60
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
London
UK
VI.5) Date of dispatch of this notice
23/06/2026