Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East Dunbartonshire Council
Civic & Corporate Headquarters, Southbank Marina,12 Strathkelvin Place
Kirkintilloch
G66 1TJ
UK
Contact person: Fraser Murray
Telephone: +44 1415745750
E-mail: fraser.murray@eastdunbarton.gov.uk
NUTS: UKM81
Internet address(es)
Main address: http://www.eastdunbarton.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00225
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Maintenance of Grass and Synthetic Sports Surfaces
Reference number: EDC20264498
II.1.2) Main CPV code
77320000
II.1.3) Type of contract
Services
II.1.4) Short description
East Dunbartonshire Council requires a suitably qualified and experienced contractor (the Contractor) to undertake the maintenance of grass and synthetic sports pitch surfaces within its open spaces and schools.
II.1.5) Estimated total value
Value excluding VAT:
650 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Maintenance of Grass and Synthetic Sports Surfaces - Grass Pitches
II.2.2) Additional CPV code(s)
77314000
77314100
II.2.3) Place of performance
NUTS code:
UKM81
Main site or place of performance:
Local government area of East Dunbartonshire.
II.2.4) Description of the procurement
The service in Lot 1 includes:
- Inspection and overseeding.
- Sand Top Dressing.
- Verti-draining.
- Weed and feed application.
- Renovation and repair works, on request (Task Order).
- Grass cutting service (including collection) to pitches, on request (Task Order).
All to grass sports pitch surfaces.
II.2.5) Award criteria
Criteria below:
Quality criterion: Management of the Contract
/ Weighting: 6
Quality criterion: Providing the Services
/ Weighting: 7.5
Quality criterion: Quality Management
/ Weighting: 7.5
Quality criterion: Health, Safety & Environment
/ Weighting: 6
Quality criterion: Fair Work First
/ Weighting: 1.5
Quality criterion: Community Benefits
/ Weighting: 1.5
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
450 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 40
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 2
II.2.1) Title
Synthetic Pitch Surfaces
II.2.2) Additional CPV code(s)
45212290
II.2.3) Place of performance
NUTS code:
UKM81
Main site or place of performance:
Local government area of East Dunbartonshire.
II.2.4) Description of the procurement
The service in Lot 2 includes:
- Monthly brushing to 3G/4G pitch surface and litter picking.
- Bi-annual treatment of 3G/4G pitch area with mild detergent.
- Inspection of 3G/4G pitches (at same time as brushing).
- Replenish rubber crumb surfacing, on request (Task Order).
- Sweeping leaves/detritus from the polymeric pitch surface.
- Power washing of the polymeric and MUGA pitch surface.
- Inspection of polymeric pitches (at the same time as brushing).
- Additional visit to power wash polymeric pitch surfaces, on request (Task Order).
- Ad hoc repairs to synthetic pitches, on request (Task Order).
All to synthetic sports pitch surfaces.
II.2.5) Award criteria
Criteria below:
Quality criterion: Management of the Contract
/ Weighting: 6
Quality criterion: Providing the Services
/ Weighting: 7.5
Quality criterion: Quality Management
/ Weighting: 7.5
Quality criterion: Health, Safety & Environment
/ Weighting: 6
Quality criterion: Fair Work First
/ Weighting: 1.5
Quality criterion: Community Benefits
/ Weighting: 1.5
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
230 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 40
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The relevant selection criteria for Economic and Financial Standing is included in the online SPD (Scotland) module linked to this Contract Notice and outlined below:
SPD 4B.1.1 Bidders will be required to have a minimum “general” yearly turnover as follows:
- If bidding for Lot 1 only, a minimum “general” yearly turnover of 900,000 GBP for the last three years.
- If bidding for Lot 2 only, a minimum “general” yearly turnover of 460,000 GBP for the last three years.
- If bidding for both Lot 1 and Lot 2, a minimum “general” yearly turnover of 1,360,000 GBP for the last three years.
SPD 4B.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
SPD 4B.5. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = 5,000,000 GBP in respect of each claim.
Public Liability Insurance = 5,000,000 GBP in respect of each claim.
Minimum level(s) of standards required:
East Dunbartonshire Council will assess responses to the SPD (Scotland) questions for Economic and Financial Standing on a PASS/FAIL basis as follows:
FAIL = Response fails to meet the selection criteria of East Dunbartonshire Council.
PASS = Response meets the selection criteria of East Dunbartonshire Council.
Failure of a bidder to achieve a PASS against any of the assessed questions will automatically result in its exclusion from the procurement exercise.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Bidders will be required to provide 2 examples of services carried out in the past three years that demonstrate that they have the relevant experience to deliver the services as described in the documents attached to this advert.
Please provide examples of your participation in similar contracts including specifying your specific roles and responsibilities in those projects. Each example must include, as a minimum, the name of client, the dates during which the services were undertaken, the value of the contract and include a response to the following bullet points:
Form of contract(e.g. NEC3/4, SBCC, etc.) and key Contract Particulars.
- Short description of the works, roles and responsibilities.
- Notable achievements.
- Lessons learned.
- Mitigation of risk.
Your response is limited to 2 number A4 pages (including any images) per case study, using font Arial 11. Please also note that pages are defined as single sides of A4 paper
Minimum level(s) of standards required:
East Dunbartonshire Council will assess responses to SPD (Scotland) question 4C.1.2 as follows:
FAIL = Nil or inadequate response which fails to demonstrate previous experience/capacity/capability relevant to this criterion or the response is partially relevant but generally poor with the response showing some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/capacity/capability.
PASS = Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.
East Dunbartonshire Council will not assess responses to SPD question 4C.10 as part of the selection criteria but it reserves the right to clarify the percentage stated by a bidder.
Failure of a bidder to achieve a PASS against any of the assessed questions will automatically result in its exclusion from the procurement exercise.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As per the Key Performance Indicators contained in the contract documentation.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/07/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
24/07/2026
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
August 2029
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=834780.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
East Dunbartonshire Council (EDC) is committed to maximising Community Benefits from its procurement activities. Under this procurement, the appointed Contractor, and its supply chain, will be required to support EDC’s economic and social regeneration objectives. Community Benefits requirements are set out in the Community Benefits Approach in the Invitation to Tender in the procurement documents.
Community Benefits will be enforceable as part of the contract and monitored as part of the Contract and Supplier Management process.
Download the copy of the online SPD document here (to be completed online through postbox submission):
https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=834780
(SC Ref:834780)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=834780
VI.4) Procedures for review
VI.4.1) Review body
Sheriff Clerks Office
PO Box 23, 1 Charlton Place
Glasgow
G5 9DA
UK
VI.5) Date of dispatch of this notice
24/06/2026