Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Clyde Valley Housing Association Limited
50 Scott Street
Motherwell
ML1 1PN
UK
Contact person: Frank Black
Telephone: +44 1698268855
E-mail: paul@langmuirandhay.co.uk
Fax: +44 1698268855
NUTS: UK
Internet address(es)
Main address: https://cvha.co.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11082
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Servicing, Maintenance & Reactive Repairs of Existing Fire Detection and Alarm Systems, Emergency Lighting, Smoke Vents and Dry Risers within Common Areas
Reference number: CVG-COM-26-01
II.1.2) Main CPV code
50711000
II.1.3) Type of contract
Services
II.1.4) Short description
Servicing, Maintenance and Reactive Repairs of Existing Fire Detection and Alarm Systems, Emergency Lighting, Smoke Vents and Dry Risers within Common Areas
II.1.5) Estimated total value
Value excluding VAT:
300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM84
UKM95
Main site or place of performance:
Clyde Valley, North and South Lanarkshire
II.2.4) Description of the procurement
CVG wishes to employ a suitable contractor to provide an annual maintenance and servicing regime and 24 hour a day 365 days a year reactive repairs and maintenance service to existing fire safety assets within properties located throughout North Lanarkshire, South Lanarkshire, East Dunbartonshire and Glasgow to comply with cyclical appliance asset management. This procurement will be on a 60% Quality and 40% Price.
The Contract duration is three years (thirty-six months) from the commencement date of 1 October 2026 until 30 September 2029, and will primarily include maintenance, servicing and repairs, ensuring all properties are compliant with current and future regulations
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality as per ITT
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/10/2026
End:
30/09/2029
This contract is subject to renewal: Yes
Description of renewals:
Subject to satisfactory performance of the Contractor, it is intended that the Contract will be further extended annually in twelve month increments up to a maximum of two, twelve-month extensions and an overall maximum contract period of five years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The minimum accreditations required to bid for this contract are equal to or similar to:
-BAFE SP203-1 Design, Installation, Commission and Maintenance of Fire Detection and Fire Alarm Systems Scheme.
-BAFE SP203-4 Design, Installation, Commission and Maintenance of Emergency Lighting Systems Scheme.
-BAFE SP105 Competency of Organisations for the Service and Maintenance of Dry and Wet Riser/Falling Installations Scheme.
-Sprinkler Systems Accreditation from approved body such as Loss Prevention Certificate Board (LPS 1301), Warrington Schemes (Firas), or IFC Certification scheme (SDI 122).
-Member of Smoke Control Association (SCA) with accreditation from IF Certification Ltd (SDI 19 Scheme).
-Select, NICEIC or ECA Membership.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Measured Term Contract and Appendix J - KPI's and Appendix M
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/08/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
06/11/2026
IV.2.7) Conditions for opening of tenders
Date:
10/08/2026
Local time: 13:00
Place:
to be advised
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The minimum accreditations required to bid for this contract are equal to or similar to:
BAFE SP203-1 Design, Installation, Commission and Maintenance of Fire Detection and Fire Alarm Systems Scheme.
BAFE SP203-4 Design, Installation, Commission and Maintenance of Emergency Lighting Systems Scheme.
BAFE SP105 Competency of Organisations for the Service and Maintenance of Dry and Wet Riser/Falling Installations Scheme.
Sprinkler Systems Accreditation from approved body such as Loss Prevention Certificate Board (LPS 1301), Warrington Schemes (Firas), or IFC Certification scheme (SDI 122).
Member of Smoke Control Association (SCA) with accreditation from IF Certification Ltd (SDI 19 Scheme).
Select, NICEIC or ECA Membership.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=835902.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Clyde Valley considers that delivering community benefits is a core part of contract compliance. Ref Appendix M - for full requirements.
(SC Ref:835902)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=835902
VI.4) Procedures for review
VI.4.1) Review body
Hamilton Sheriff Court
Hamilton
UK
VI.5) Date of dispatch of this notice
29/06/2026