CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Main place of delivery will be West Cheshire.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

This tender can only be accessed online at www.cirrustenders.co.uk

Please do not contact Weaver Vale to request tender documentation, log on to www.cirrustenders.co.uk to access the tender directly.

Organisation Background:

Weaver Vale Housing Trust (WVHT) was formed in July 2002 following a transfer of Vale Royal Borough Council housing stock and is the only local landlord wholly based in West Cheshire. Providing over 6,000 homes in Northwich, Winsford, Frodsham, Helsby and outlying rural areas. We provide a range of affordable accommodation for all ages, from flats and retirement apartments to two/three/four bed houses.

We have developed a variety of services to support people in their day to day life, helping them live independently in their own homes. Our fundamental aim is to help our customers improve the quality of their lives.

Since its formation the Trust has completed over GBP 100 million of improvements to its homes and undertaken a series of award winning new build projects to provide affordable, energy efficient housing in West Cheshire.

WVHT is continuing to work towards the vision of Transforming Neighbourhoods, Homes and Services, to improve the quality of life for our customers.

Required Service:

The tender is focused on the provision of materials to support the WVHT property services team, which consists of approximately 112 operatives with a fleet of 80 vehicles. The property services team is responsible for building maintenance, electrical and gas services and programmed/planned works on behalf of WVHT.

It is envisaged that the service will be delivered from a single stores facility in the Northwich or Winsford area. Support for outlying WVHT housing stock, or for remotely based operative can be provided from suitably located branches. For example there are small numbers of WVHT housing stock in the Frodsham and Helsby areas.

Purchases are to be from a core range covering a wide variety of plumbing, heating, gas, electrical, lightside, and heavyside materials as well as ancillary services such as plant hire. The expected service will require a supplier with proven capability and experience in providing dedicated stores facilities supplying a comprehensive range of materials.

Tenderers can provide the dedicated stores service via an existing stores/branch facility that is open in the Northwich or Winsford area. Alternatively the service could be provided via a dedicated standalone location proposed by the tenderer, again provided that the new facility is suitably located within the Northwich or Winsford areas. In either case the service must meet as a minimum the service specification detailed within the provided supply agreement (provided within the supporting information section of the tender).

WVHT may also require the successful merchant to factor some products (specials) from third-party suppliers either by physically purchasing and selling on specialist products, or simply handling the invoice and payment process for goods collected/delivered directly from/by relevant local suppliers

A return-on-sales (ROS) or open-book pricing mechanism to deliver this service will not be considered and will be rejected. Tenderers are permitted if they choose to submit their costs based upon a management fee approach, with an annual fee for the service element identified separately from the materials costs.

For reference WVHT currently operate with Open Accounts as their financial system and Aareon QL for their works system.

Site visits and interviews will be conducted, these are provisionally set to occur between the 5th and 12.5.2014.

Tender value and contract duration:

The tender is being undertaken as an open procedure, as detailed in Regulation 15 of the UK statutory instrument Public Contracts Regulations 2006/5 (as amended).

WVHT is inviting tenders for the supply of building materials through a managed stores service. The service will be used by WVHT and by any of WVHT's subsidiaries, both current and future. The duration of the contract will be 60 months.

The estimated value of purchases that will be made during the full 60 month period is approximately between GBP 7,000,000 and GBP 8,000,000 excluding VAT. This estimate of expenditure is for information only, and no guarantees are given, nor are implied as to the actual value of business that will be placed with the successful Supplier.

The new contract will be required to be operational from the 30.9.2014.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

N/A.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Payment terms are as per tender documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Any supplier may be disqualified who has been convicted of:

(a) conspiracy within the meaning of section 1 or 1A of the Criminal Law Act 1977(a) or article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983(b) where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA(c);

(b) corruption within the meaning of section 1(2) of the Public Bodies Corrupt Practices Act 1889(d) or section 1 of the Prevention of Corruption Act 1906(e), where the offence relates to active corruption;

(c) the offence of bribery, where the offence relates to active corruption;

(ca) bribery within the meaning of section 1 or 6 of the Bribery Act 2010(f);

(d) fraud, where the offence relates to fraud affecting the European Communities' financial interests as defined by Article 1 of the Convention on the protection of the financial interests of the European Communities(g), within the meaning of—

(i) the offence of cheating the Revenue;

(ii) the offence of conspiracy to defraud;

(iii) fraud or theft within the meaning of the Theft Act 1968(h), the Theft Act (Northern Ireland) 1969(i), the Theft Act 1978(j) or the Theft (Northern Ireland) Order 1978(k);

(iv) fraudulent trading within the meaning of section 458 of the Companies Act 1985(a), article 451 of the Companies (Northern Ireland) Order 1986(b) or section 993 of the Companies Act 2006(c);

(v) fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979(d) or section 72 of the Value Added Tax Act 1994(e);

(vi) an offence in connection with taxation in the European Union within the meaning of section 71 of the Criminal Justice Act 1993(f);

(vii) destroying, defacing or concealing of documents or procuring the execution of a valuable security within the meaning of section 20 of the Theft Act 1968(g) or section 19 of the Theft Act (Northern Ireland) 1969(h);

(viii) fraud within the meaning of section 2, 3 or 4 of the Fraud Act 2006(i); or (ix) making,

adapting, supplying or offering to supply articles for use in frauds within the meaning of section 7 of the Fraud Act 2006;

(e) money laundering within the meaning of section 340(11) of the Proceeds of Crime Act 2002(j);

(ea) an offence in connection with the proceeds of criminal conduct within the meaning of section 93A, 93B or 93C of the Criminal Justice Act 1988(k) or article 45, 46 or 47 of the Proceeds of Crime (Northern Ireland) Order 1996(l);

(eb) an offence in connection with the proceeds of drug trafficking within the meaning of section 49, 50 or 51 of the Drug Trafficking Act 1994(m); or

(f) any other offence within the meaning of Article 45(1) of the Public Sector Directive as defined by the national law of any relevant State.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

This tender can only be accessed online at www.cirrustenders.co.uk

Please do not contact Weaver Vale Housing Trust to request tender documentation, log on to www.cirrustenders.co.uk to access the tender directly.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

This tender process will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Appeals can be directly raised with Weaver Vale via the contact points detailed in section I.1 of this contract notice. If an appeal regarding the award of the contract has not successfully been resolved between the tenderer and Weaver Vale then the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice