CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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Gateshead NHS Foundation Trust |
Queen Elizabeth Hospital, Sheriff Hill |
Newcastle |
NE9 6SX |
UK |
https://www.nhssourcing.co.uk
Matthew James |
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www.nhssourcing.co.uk
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I.2)
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Type of contracting Authority and Main Activity or Activities
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No |
Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityPrinted Stationary and Facilities Managed Service. |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract
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II.1.2)
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Main site or location of works, place of delivery or performance
Queen Elizabeth HospitalSheriff HillGatesheadTyne & WearNE9 6SX
UKC22 |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged
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Duration of the framework agreement
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
The Authority has a requirement for a Printed Stationary and Facilities Managed Service. The Authority reserves the right to accept all, part or none of the solutions offered. The Authority also reserves the right to not award a contract. In the event of an award not being made, potential providers/bidders will have no right to recompense. The Authority will not be responsible for any fees or charges incurred by any potential provider/bidder involved in the procurement process.
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II.1.6)
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Common Procurement Vocabulary (CPV)
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79810000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots No |
II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scopeThe Authority has a requirement for a Facilities Managed Service for the Provision of Printed Stationary. The Authority reserves the right to accept all, part or none of the solutions offered. The Authority also reserves the right to not award a contract. In the event of an award not being made, potential providers/bidders will have no right to recompense. The Authority will not be responsible for any fees or charges incurred by any potential provider/bidder involved in the procurement process. |
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II.2.2)
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Options |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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II.3)
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Duration of the contract or limit for completion36 |
Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
The Authority reserves the right to performance bond and/or company guarantee.
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://www.nhssourcing.co.uk and click the link to register - Accept the terms and conditions and click 'continue' - Enter your correct business and user details - Note the username you chose and click 'Save' when complete - You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box 3. Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the ‘Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
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III.2.2)
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Economic and financial capacity
Applicants will be assessed in accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006.
In addition any minimum financial thresholds or insurance levels should be stated.
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III.2.3)
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Technical capacity
Applicants will be assessed in accordance with Article 48 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006.
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III.2.4)
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Reserved contracts
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Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate5 |
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Objective criteria for choosing the limited number of candidates
The Pre Qualification Questionnaire (PQQ) details the objective and non-discriminatory criteria to be applied in order to limit the number of economic operators invited to participate in the procurement process. The PQQ sets out the information which is required by the Authority in order to assess the suitability of potential providers in terms of technical knowledge, experience, capability/capacity and organisational and financial standing to meet the requirement. During the PQQ stage, the intention is to shortlist to the five highest scoring potential providers. However, the Authority reserves the right to issue a formal 'Invitation to Tender' (ITT) to a greater number should it be deemed necessary. Unsuccesful potential providers will be notified at the end of the PQQ evaluation process via the NHS eSourcing portal. In accordance with the Public Contracts Regulations 2006 as amended by the Public Contracts (Amendments) Regulations 2009 and 2011, once a contract award decision is made, the Authority will inform ITT bidders/tenderers of the intention to award the contract. This information will be supplied via the online eSourcing portal and will satisfy the formal debrief requirements. Face to face or telephone debriefs will not be provided.
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
PS/14/01
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 11-04-2014
16:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender
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IV.3.8)
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Conditions for opening tenders
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published
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VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
The contract period is 36 months with an option to extend by a further period of 2 x 12 months. The Authority reserves the right not to award or to cancel the procurement process at any time. In the event of an award not being made or the procurement being terminated, then all potential providers/bidders will have no right to recompense.
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
The contracting authority will incorporate a standstill period when information on the award of the contract is communicated to bidders/tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered in to.
The Public Contracts Regulations 2006 (SI 2006/5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the Regulations to take action in the High Court (England, Wales and Northern Ireland).
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
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VI.5)
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Dispatch date of this Notice 03-03-2014 |