CONTRACT AWARD NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Cleaning and Window Cleaning Services.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Merseyside and Knowsley.

II.1.3)

This notice involves a framework agreement

II.1.4)

Short description of the contract or purchase(s)

The First Ark Group consists of four companies that work together with the over-riding purpose of making a real positive difference to our communities and to people's lives.

We are, as a Group, committed to ‘Creating Success' with each part of the Group contributing in a different way:

— First Ark Ltd is the parent organisation that sets and oversees Corporate Strategy.

— KHT is our successful housing association that provides homes to over 25,000 people through its 14,000 homes in Knowsley on Merseyside.

— Vivark Ltd is the new name for an experienced property maintenance team who will provide a range of services including repairs and maintenance, gas servicing, handyperson services, refurbishment and facilities management.

— KHT Services is our development company which will help us deliver our new build programme.

This procurement exercise was led by the First Ark Group for itself and on behalf of the other members of the First Ark Group and references in this document to First Ark/First Ark Group/the Group should be construed accordingly.

First Ark sought a single cleaning contractor to provide a cleaning and window cleaning service across a number of sites within the Merseyside area. Services required under this contract are for cleaning and internal/external window cleaning to a number of First Ark offices, community centres and other locations as were identified in the ITT documents. The successful contractor is required to provide consumable items (such as toilet rolls and washing up liquid) under this contract, and may be required to provide additional hygiene consumables (such as sanibins, spray fragrance and liquid soaps) during the duration of the contract.

The contract is to start 1.4.2014.

The outcome of the tender process is a single contract with a single contractor. The contract will be an initial 2 year contract with 4 annual options to extend by a further 12 months on each occasion up to a maximum 6 years total contract term, subject to First Ark requirements and the performance of the successful contractor.

Potential value (inclusive of VAT) is approximately GBP 95,000 per annum in total (including consumable items), made up of approximately GBP 92,500 on cleaning services and consumable items, and GBP 2,500 on window cleaning. No guarantees are given, nor are implied as to the value of works that will be placed with the successful contractor over the potential maximum 6 year period as future projections are estimates only at this stage. First Ark accept no liability for any inaccuracies in the estimates provided.

The contract is available to KHT and all other members of the First Ark Group from time to time (including all subsidiary undertakings of the First Ark Group from time to time), such that each of the above will be entitled to purchase services from the contract.

II.1.5)

Common Procurement Vocabulary (CPV)

II.1.6)

Contract covered by the government procurement agreement (GPA)

II.2)

Total final value of the contract(s)

II.2.1)

Total final value of the contract(s)

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure

IV.2)

Award criteria

IV.2.1)

Award criteria

IV.2.2)

An electronic auction has been used

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Other previous publications

Section V: Award of contract

Contract No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section VI: Complementary Information

VI.1)

Contract related to a project and/or programme financed by community funds?

VI.2)

Additional Information

Under the Public Services (Social Value) Act 2012 First Ark must consider:

a) how what is being procured might improve the economic, social and environmental well-being of the area where it exercises its functions, and

b) how, in conducting the process of procurement, it might act with a view to securing that improvement.

Accordingly, the subject matter of this procurement has been scoped to take into account the priorities of First Ark relating to social well-being.

These priorities have been considered and detail was provided in the tender documents regarding the implications for the evaluation criteria.

VI.3)

Procedures for appeal

VI.3.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.3.2)

Lodging of appeals

This tender process incorporated a minimum 10 calendar day standstill period at the point information on the award of the contract was communicated to tenderers. Appeals could be directly raised with First Ark via the contact points detailed in section I.1 of the contract notice.

If an appeal regarding the award of the contract had not successfully been resolved between the tenderer and First Ark, then the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.3.3)

Service from which information about the lodging of appeals may be obtained

VI.4)

Dispatch date of this Notice