CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Other (Please specify) .A company with a joint board with a local authority member in accordance with public contract regulations 2006 3 (1) (u)

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education Other (Please specify) Exhibition Centre

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

The National Indoor Arena Birmingham.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The scope of the project can be split into key areas :

Design of the system.

It is expected that the supplier shall have the requisite skills to produce detailed low level technical designs for the system, including logical schematics detail.

Supply of hardware.

Screens.

Supply Approx. 42 no. 32” screens Supply of 64 no. minimum size 42” -65" size screens.

Players.

The supplier shall provide the relevant number of PCs or equivalent players,

Server Hardware and Software Components

Additional Hardware that forms the solution

Installation.

The expectation is that the supplier will provide a ‘turnkey' solution on site, working alongside other trades provided by the main and sub-contractors for the refurbishment project within a CDM environment.

Commissioning and system set up.

The system shall be commissioned and witnessed to the design agreed and signed off by the client. Group IT will install server hardware, sql and operating system software where required. It is anticipated that the prospective tenderer will install and configure the software as per the low level design. However, the NEC may consider a cloud based solution.

Training.

The anticipated requirements are for two sets of training, one for content scheduling and reporting for operational purposes and secondly for installation troubleshooting and support from a post go live perspective.

Support and Maintenance.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Please review Pre Qualification Document for known information to date.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

5675.14

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Please review Pre Qualification Document for known information to date.

(MT Ref:114201).

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent

ANNEX B

Information About Lots

1)

Short Description

Screens:

Supply Approx. 108 no. screens;

Players;

Provide the PC based or equivalent players;

Other hardware for the system.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

See PQQ document for further Information..

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

To undertake the installation of the physical hardware on site at the NIA.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Please see PQQ for further details.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The system shall be commissioned and witnessed to the design agreed and signed off by the client, subject to design change control, with detailed test plans and success criteria agreed in advance.

Group IT will install server hardware, sql and operating system software where required. It is anticipated that the prospective tenderer will install and configure the software as per the low level design. However, the NEC may consider a cloud based solution.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Please See PQQ for further Information.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Provide as part of the solution the ability to provide sound to the screens which is synced to the content shown.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Please see PQQ for further information.

4)

Indication about different contract dates

5)

Additional Information about lots