CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Grounds Maintenance Services as described in the Specification in the administrative area of Tonbridge & Malling Borough Council.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Grounds maintenance services on amenity areas, sportsgrounds and in connection with a cemetery, an ancient monument and other civic areas. The contract makes provision for the frequency of grass cuts to reduce or increase and to remove or add areas from the contract in the council's discretion. In the event of an increase or decrease in the number of cuts or any such additions/deletions of areas from the contract requirements the contract price may increase or decrease accordingly. The pricing mechanism for any such changes is outlined within the Contract documents.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Deposit of 10 % of annual contract sum may be required or parent company or other guarantee if appropriate.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Annual contract sum to be paid in 12 equal monthly instalments in arrears as more fully described in the conditions of contract.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Joint and several.

III.1.4)

Other particular conditions to which the performance of the contract is subject

Please see specification and conditions of contract which contain social and environmental conditions. The successful supplier will have in place for the duration of the Contract to be awarded public liability insurance and employers liability insurance to a minimum value of 10 000 000 GBP each.

The conditions of contract which will apply to the contract contain social and environmental conditions for compliance with the Workforce matters Code and the Equality Act 2010. The conditions of contract will be provided with the Invitation to tender.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if requirements are met:

Criteria for rejection in directive 2004/18/EC Article 45 "personal situation of candidate of tender" certification required in format attached to the Pre-tender questionnaire (available on request) In addition any supplier may be disqualified who is

(a) bankrupt or is being wound up, or whose affairs are being administered by the court, or who has entered into an arrangement with creditors or who is in any analagous situation arising from a similar procedure under national laws and regulations.

(b) Are the subject of proceedings for a declaraton of bankruptcy, for an order for compulsory winding up or administration by the court or for an arrangement with creditors or are the subject of any similar proceedings under national laws or regulations;

(c) Has been guilty of grave professional misconduct proven by any means which the contracting authority can justify,

(d) Are guilty of serious misrepresentation in supplying the information required under the provision of the Diriective or the criteria for qualitative selection.

The supplier is required to fill in a pre-qualitification questionnaire.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

As stated in the pre-qualification questionnaire documents (PQQ).

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

DNWA-9GYHP9.

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

TMBC Cabinet Member for Finance, Chief Executive, Monitoring Officer and Chief Internal Auditor or their representatives. It is envisated that the tenders will be opened on the same day as the submission deadline (31.7.2014 after midday).

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Tonbridge & Malling Borough Council reserve the right not to award any contract in their absolute discretion and in the case of an award to have complete discretion whether to award a contract under option A, B, C, or D. It will not be responsible for the costs of any supplier who requested to particiapte in the procurement process or who have been invited to submit a tender.

The range given for the value of the Contract in section II.2.1 above is an annual figure.

All expressions of interest must be made via the South East Business Portal: www.businessportal.southeastiep.gov.uk

The opportunity is listed under Dartford Borough Council who is managing the procurement process on behalf of Tonbridge & Malling Borough Council. If you are not registered on the South East Business Portal you will need to register to express your interest. The link to access the PQQ will be sent via e-mail once you have expressed your interest.

The sub-criteria in respect of quality and price will be set out in the Invitation to tender. The date for issuing the tender documents is 20 June 2014. This date is only an estimate and if the evaluation process is quicker or longer it will change.

The deadline for submission of tenders for those being invited to tender is currently 12 noon on Thursday 31 July 2014. The date will be confirmed in the invitation to tender which will be sent to those who are selected to tender.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

In accordance with regulation 32 (information about contract award procedures and application of standstill period prior to award) and regulation 47 (enforcement of obligations)o fthe Public Contract Regulations 2006.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent