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Summary

OCID:
Published by:: Bedford Hospital NHS Trust
Authority ID:: AA22881
Publication date:: 15 March 2014
Deadline date:: 14 April 2014
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Bedford Hospital NHS is seeking via the Competitive Dialogue procedure to procure an Electronic medical record / PAS / Electronic Patient Record (EPR) System, and associated Services.

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

Official Name: Bedford Hospital NHS Trust
Postal Address: Procurement, Kempston Road
Town: Bedford	Postal Code: MK42 9DJ	Country: UK
For the attention of: Mr Tom Devine	Telephone: +44 1234792660
E-Mail: tom.devine@bedfordhospital.nhs.uk	Fax: +44 1234792155
General Address of the contracting authority (URL) http://www.bedfordhospital.nhs.uk/ Address of the Buyers Profile (URL)

Further information can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.I
Specifications and further documents can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.II
Tenders or requests to participate must be sent to:	As in above mentioned contact point(s) Other: Please complete Annex A.III

I.2)

Type of contracting Authority and Main Activity or Activities

	General public services
	Defence
	Public order and safety
	Environment
	Economic and financial affairs
	Health
	Housing and community amenities
	Social protection
	Recreation, culture and religion
	Education

The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Procurement of a electronic medical records management system / Electronic Patient Record System and associated services.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

Service category 7

II.1.2)

Main site or location of works, place of delivery or performance

Bedford Hospital NHS Trust

NUTS Code UKH

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Bedford Hospital NHS is seeking via the Competitive Dialogue procedure to procure an Electronic medical record / PAS / Electronic Patient Record (EPR) System, and associated Services.

II.1.6)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	48180000
Additional objects

48814200

48814000

48814400

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

Yes

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

The Trust requires a primary relationship with a digital records/ PAS/EPR software and services provider that encompasses the solution detailed below.

The Trust requires a solution that addresses the full scope of digitising the existing paper medical records which may in turn include the administrative and support functions within the Medical Records Department. This may in turn be extended to cover provision of a PAS/EPR system. This may include any or all of the following:

— Scanning of all or part of existing paper medical records held within the Trust with necessary EDM solution access.

— integration with existing Trust systems via Trust integration engine.

— Patient Administration – Registration, Referral management, waiting lists;

— Clinical Coding, Allergies, Diagnosis and Procedures;

— Information Management Reporting;

— Clinical Documentation and Care Plans;

— Requests and Results reporting;

— Maternity department workflows;

— Theatres and Anaesthetics, including Scheduling and Lists;

— Critical Care department workflows;

— Security: including RBAC, authentication controls, audit;

— Sterile Supplies and Stock Management;

— Electronic Document Records Management; and

— Support for other administrative and clinical functions as identified by the Trust in the ITT.

The solution shall be made available to all clinical and administrative staff in Bedford Hospital and associated organisations.

As well as providing specialist hardware and software, potential bidders will be required to provide transition and deployment services, solution support and maintenance, and solution monitoring

The Trust will consider a range of hosting options:

— Local hosting by the Trust of the solution(s), with local support;

— Local hosting by the Trust of the solution(s), with remote management provided by the potential bidder; or

— Remote hosting and management by the potential bidder; or

— Other appropriate variants.

For all hosting options, the Trust requires there to be a single primary relationship between the Trust and the potential bidder, regardless of any sub-contracting arrangements that the potential bidder may choose to put in place.

The option to extend the solution as the size / shape of the organisation (or related future organisations) changes (to include but not limited to service re-configuration, inter NHS Trust collaboration, merger, etc.)

Estimated value range between5 000 000and 20 000 000
Currency: GBP

II.2.2)

Options

Option to extend the contract by 36 months.

Provisional timetable for recourse to these options

84 months (from award of the contract)

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Period in month/s: 84(from the award of the contract)

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

These will be discussed and agreed as part of the process should they be applicable.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

To be advised as part of the process

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Joint and several liability. If a contract is awarded to a consortium, applicants will be required to nominate a lead service provider with whom the awarding authority can contract, or form themselves into a single legal entity before the contract is awarded. The awarding authority may award more than one contract and these may be for all, or part only, of the services/products required.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if requirements are met:

Any supplier may be disqualified who:

(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;

(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;

(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;

(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;

(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;

(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;

(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;

(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;

(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.

Information and formalities necessary for evaluating if requirements are met:

III.2.2)

Economic and financial capacity

Information and formalities necessary for evaluating if requirements are met:

(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;

(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;

(c) a statement of the undertaking's overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.

Information and formalities necessary for evaluating if requirements are met:

Statements of overall turnover and turnover in respect of the specific products offered in connection with the proposed contract for the previous 3 financial years.

Last published annual report and accounts, or where not available, equivalent information required under the law of the Member State where the organisation is established, company registration number and address, VAT registration number, details of parent company, and

Minimum level(s) of standard possibly required

III.2.3)

Technical capacity

Information and formalities necessary for evaluating if requirements are met:

(1) A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years.

(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;

(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.

(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.

(5) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.

(6) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.

(7) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.

(8) A statement of the candidate's technical facilities; measures for ensuring quality; and their study and research facilities.

(9) An indication of the proportion of the contract which the services provider intends possibly to subcontract.

(10) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.

(11) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.

(12) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.

Any other requirements as may be detailed in the PQQ.

Minimum level(s) of standard possibly required

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 5

Objective criteria for choosing the limited number of candidates

To ensure that the tender procuremeny timetable can be achieved in a reasonable time.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

A) Lowest Price No

B) The most economically advantageous tender in terms of:

B1) Criteria as stated in contract documents: Yes

B2) Criteria as stated below: No

Criteria

Weighting

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

BHT-14-288-e-sYSTEM

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

Obtainable until

Price (where applicable) Currency:

Terms and method of payment:

IV.3.4)

Time-limit for receipt of tenders or requests to participate

14-04-2014 12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

Estimated date

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender

9 months from the deadline stated for receipt of tenders

IV.3.8)

Conditions for opening tenders

Persons authorised to be present at the opening of tenders (where applicable)

Date:
Place

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No

If yes, indicate the project/programme and any useful reference

VI.3)

Additional Information

Important.

This tender is being carried out via the Due North E-tendering Portal the link for which is: -https://www.supplying2nhs.com/procontract/healthservice/supplier.nsf/frm_home?ReadForm. Suppliers will need to register on the site in order to obtain documents and to submit thier tender offer. Tenders offered outside the portal will be discounted. All support related queries must be directed to the Due North Support Team (support@due-north.com) on +44 1670597136.

Main place of performance: Bedford Hospital NHS Trust,

Northampton General Hospital NHS Trust, and Milton Keynes Hospital NHS Foundation Trust. Northampton and Mllton Keynes hospitals may decide to access this contract at any point during the contract period finally agreed and subject to agreement of the successful bidder.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Official Name: Bedford Hospital NHS Trust
Postal Address: South Wing Kempston Road
Town: Bedford	Postal Code: MK42 9DJ	Country: UK
E-Mail: tom.devine@bedfordhospital.nhs.uk	Telephone: +44 1234792660
Internet address (URL): http://www.bedfordhospital.nhs.uk/	Fax: +44 1234792155

Body responsible for mediation procedures

Official Name: Bedford Hospital NHS Trust
Postal Address: South Wing Kempston Road
Town: Bedford	Postal Code: MK42 9DJ	Country: UK
E-Mail: tom.devine@bedfordhospital.nhs.uk	Telephone: +44 1234792660
Internet address (URL): http://www.bedfordhospital.nhs.uk/	Fax: +44 1234792155

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

Official Name: As above
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.5)

Dispatch date of this Notice

12-03-2014

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

Official Name:
Postal Address:
Town:	Postal Code:	Country:
For the attention of:	Telephone:
E-Mail:	Fax:
Internet Address (URL):

II)

Address and contact points from which specifications and additional documentation may be obtained

Official Name:
Postal Address:
Town:	Postal Code:	Country:
For the attention of:	Telephone:
E-Mail:	Fax:
Internet address (URL):

III)

Address and contact points to which Tenders/Requests to Participate must be sent

Official Name:
Postal Address:
Town:	Postal Code:	Country:
For the attention of:	Telephone:
E-Mail:	Fax:
Internet address (URL):

SF 22

Coding

Commodity categories

ID	Title	Parent category
48814400	Clinical information system	Medical information systems
48814000	Medical information systems	Information systems
48180000	Medical software package	Industry specific software package
48814200	Patient-administration system	Medical information systems

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: tom.devine@bedfordhospital.nhs.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Procurement of a electronic medical records management system / Electronic Patient Record System and

Contents

Summary

Abstract

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

II.1.4)

Information on framework agreement (if applicable)

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals: