CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Broomfield Hospital, Chelmsford, Essex, UK.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Mid Essex Hospital Services NHS Trust (the Trust) requires expressions of interest from suitably qualified and experienced organisations able to supply, install and maintain medical equipment for the Trust's Hospital Sterilisation and Decontamination Unit (HSDU) with maintenance of the equipment supplied over a five year term. The installation of equipment is at the Trust's option (see further details of this option in section II.2.1).

The equipment required is divided into 5 lots (further details of the requirements for each lot are in the "Information about Lots" section of this Contract Notice).

Expressions of interest may be submitted for one or more lots. The Trust anticipates awarding a separate contract for each Lot but, if the same supplier is successful for more than one Lot, the Trust reserves the right to combine lots into a single contract with each successful supplier.

The anticipated timescale for appointment is:

Publication of Contract Notice and Issue of PQQ/MOI: 17.3.2014

Receipt of PQQ's: 8.4.2014

Issue Tender: 17.4.2014

Tender Return: 12.5.2014

Appointment: 9.6.2014

Further information regarding the Trust's requirements and this procurement are included in the Pre-Qualification Questionnaire (PQQ) and Memorandum of Information (MoI) copies of which are available, and can be requested by email, from the contact point in Section I.1 under the heading "Further information can be obtained from".

The Trust has adopted an accelerated restricted procurement process to enable equipment suppliers to be appointed in advance of the completion of construction works associated with the relocation of the Trust's HSDU. These construction works are currently scheduled for completion by the end of June 2015.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Depending on the economic operator, a parent company guarantee or other form of security may be required.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

To be set out in the Invitation to Tender and accompanying Contract Documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

The Trust reserves the right to require groupings of economic operators to take a particular legal form or to require a single economic operator to take primary liability for a contract to be performed by a group of economic operators or to require each party to undertake joint and several liability in respect of the entire contract irrespective of the form the grouping takes.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

In accordance with Articles 45 and 46 of Directive 2004/18/EC and Regulation 23 of the Public Contracts Regulations 2006 (as amended) and as set out in the pre-qualification questionnaire which is available from AECOM at the address detailed in Section I.1 under the heading "further information can be obtained from".

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

The Trust is carrying out refurbishment works to the premises to be used for the relocation of its Hospital Sterilisation and Decontamination Unit (HSDU). The timetable for completion of these works is by the end of June 2015. The equipment which is the subject of this procurement is to be installed in the refurbished premises and may impact on building design and layout. There is therefore an urgent need to procure the equipment in advance of the completion of the building works as the nature of the equipment to be supplied may impact and influence building design. This could not be achieved through applying the standard procurement timescales and therefore the accelerated route needs to be used. This is also in the context of a service which is paramount to patient safety and a continued, uninterrupted service through the relocation process is essential.

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

The numbers quoted apply to each lot i.e. the Trust proposes to select a minimum of 5 and a maximum of 8 suppliers for each lot to be invited to tender. The criteria for short-listing suppliers to be invited to tender is set out in the pre-qualification questionnaire. Following evaluation of tenders, it is anticipated that one supplier will be appointed for each lot. If the same supplier is successful for more than one lot the Trust reserves the right to combine lots and award a single contract to each successful supplier.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Section II.2.1) The value ranges specified in this section and in the information related to each specific lot are estimates and indicative only. The final contract value for any lot may fall above or below the stated value range. The upper figures also include the potential option detailed in Section II.2.2.

Section II.3) The contract period for all lots relates to the supply of equipment and maintenance of that equipment for a period of 5 years.

Section IV.1.2): The minimum and maximum numbers relate to the number to be invited to tender per lot. The Trust reserves the right to invite less than 5 bidders to tender per lot should there be less than 5 bidders interested and pre-qualified.

Section IV.3.3) A copy of the PQQ and Memorandum of Information (MOI) can be requested, by email, from the contact point in Section I.1 (under the heading of “Further information can be obtained from”). These documents will be available until the date specified in Section IV.3.3.

Section IV.3.4): Requests to participate must be made by completing and returning a Pre-Qualification Questionnaire (PQQ) by the date and time specified in section IV.3.4 and in accordance with the requirements specified in the PQQ. Completed PQQs submitted after the deadline or which are non-compliant with the requirements of the PQQ may not be considered.

Section IV.3.5): The date for issue of invitation to tender is provisional and may be subject to change.

Right to Cancel: The Trust reserves the right to discontinue the procurement process at any time, which shall include the right not to award a contract or contracts, and does not bind itself to accept the lowest tender, or any tender received, and reserves the right to award the contract for each lot in part, or to call for new tenders should it consider this necessary.

The Trust shall not be liable for any costs or expenses incurred by any candidate or tenderer in connection with the completion and return of the information requested in this Contract Notice, or in the completion or submission of any tender, irrespective of the outcome of the competition or if the competition is cancelled or postponed.

The minimum timeframe during which tenderers must maintain its tender shall be approximately 3 months from the deadline stated for receipt of tenders.

All dates, time periods and values specified in this notice are provisional and the Trust reserves the right to change these.

Transparency: The Trust is subject to the Freedom of Information Act 2000 (FOIA) and the Environmental Information Regulations 2004 (EIR) and may be required to disclose information received in the course of this procurement under FOIA or the EIR. In addition, and in accordance with the UK Government's policies on transparency, the Trust intends to publish procurement documentation and the text of any resulting contractual arrangements, subject to possible redactions at the discretion of AET. Any redactions, whether in relation to information requests under FOIA, the EIR or policies on transparency will be in accordance with those grounds prescribed under the Freedom of Information Act 2000 and the Environmental Information Regulations 2004. Further information on transparency can be found at:https://www.gov.uk/government/publications/procurement-and-contracting-transparency-requirements-guidance.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

The Trust will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Part 9 of the Public Contracts Regulations 2006 (SI 2006 No 5) (as amended) provides for aggrieved parties who have been harmed or are at risk of harm by breach of the Regulations to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought within the applicable limitation period.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent

ANNEX B

Information About Lots

1)

Short Description

See section II.1.5 which provides further detail of the Trust's overall requirements for equipment, installation and maintenance. This lot relates to the following equipment:

Washer Disinfectors, autoclave, wash racks, loading & unloading accessories, sterilizers, loading equipment, validation software and associated panel work together with other ancillary equipment.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

As described in the tender documents.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

See section II.1.5 which provides further detail of the Trust's overall requirements for equipment, installation and maintenance. This lot relates to the following equipment:

Ultrasonic machine together with other ancillary equipment.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

As described in the tender documents.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

See section II.1.5 which provides further detail of the Trust's overall requirements for equipment, installation and maintenance. This lot relates to the following equipment:

Trolley washer system together with other ancillary equipment.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

As described in the tender documents.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

See section II.1.5 which provides further detail of the Trust's overall requirements for equipment, installation and maintenance. This lot relates to the following equipment:

Electric vehicles and trolleys together with other ancillary equipment.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

As described in the tender documents.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

See section II.1.5 which provides further detail of the Trust's overall requirements for equipment, installation and maintenance. This lot relates to the following equipment:

Instrument containers together with other ancillary equipment.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

As described in the tender documents

4)

Indication about different contract dates

5)

Additional Information about lots