CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Aberdeen Heat & Power Company Limited sites located in Scotland.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Aberdeen Heat & Power Company Limited is seeking to establish a framework in order to call off contract(s) for the following:

Lot 1: The purchase of electricity through an export arrangement for a minimum 12-month period commencing 1.11.2014 from Aberdeen Heat & Power Company Limited's three sites.

The minimum period may be subject to extension with the successful supplier by Aberdeen Heat & Power Company Limited as it deems necessary within the context of the proposed framework agreement.

Aberdeen Heat & Power Company Limited may alternatively seek to undertake further mini-competition(s) upon the conclusion of this minimum period under the proposed framework agreement with a view to sourcing an alternative supplier to that which is awarded the contract for the initial minimum 12 month period.

The approximate forecast annual export for the aforementioned 12-month period is 16,000,000 kWh.

Lot 2: The provision of electricity supplies to Aberdeen Heat & Power Company Limited's three sites for a minimum 12-month period commencing 1.11.2014.

The minimum period may be subject to extension with the successful supplier by Aberdeen Heat & Power Company Limited as it deems necessary within the context of the proposed framework agreement.

Aberdeen Heat & Power Company Limited may alternatively seek to undertake further mini-competition(s) upon the conclusion of this minimum period under the proposed framework agreement with a view to sourcing an alternative supplier to that which is awarded the contract for the initial minimum 12 month period.

The approximate forecast consumption for the aforementioned 12-month period is 124,000 kWh.

Lot 3: The provision of gas supplies to Aberdeen Heat & Power Company Limited's three sites for a minimum 12-month period commencing 01 November 2014.

The minimum period may be subject to extension with the successful supplier by Aberdeen Heat & Power Company Limited as it deems necessary within the context of the proposed framework agreement.

Aberdeen Heat & Power Company Limited may alternatively seek to undertake further mini-competition(s) upon the conclusion of this minimum period under the proposed framework agreement with a view to sourcing an alternative supplier to that which is awarded the contract for the initial minimum 12 month period.

The approximate forecast consumption for the aforementioned 12-month period is 58,000,000 kWh.

Please note that Aberdeen Heat & Power will consider integrating Lot 1 and Lot 2 into a single contractual arrangement should supplier responses justify such an action.

Please note that Aberdeen Heat & Power will consider integrating Lot 1, Lot 2 and Lot 3 into a single contractual arrangement should supplier responses justify such an action.

Aberdeen Heat and Power (AHP) Ltd is a not for profit organisation which was set up by Aberdeen City Council to develop and operate district heating and CHP (Combined Heat and Power) schemes to deliver heat to primarily flatted properties and public buildings.

AHP is a community conscious organisation and has a priority of supplying heat to hundreds of residents in the Aberdeen area- setup with the prime purpose to reduce fuel poverty, but also to reduce their carbon footprint. The scheme has been developed since 2002.

AHP have 3 sites currently, although additional site(s) are planned for its portfolio.

Each site currently consists of a gas powered engine and generator with standby boilers. Heat from the gas engine is used to heat the local district heating network while generated electricity is primarily exported, although a small portion is used for boiler and pumping services. At times when the generator is off, line electricity is imported for these services.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Lot 1: 14 days BACS with billing to be electronic, single site, to a single billing point;

Lot 2: 30 days from invoice, with invoicing to be electronic, single site, to a single billing point;

Lot 3: 14 days BACS with billing to be electronic, single site, to a single billing point.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

The supplier(s) must be licenced with Ofgem for the supply of gas and electricity as required by the relevant lots.

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

Time constraints associated with the expiry date of the current contracts prevent the use of the standard timescales or any other award procedure.

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

AHP will evaluate technical ability/financial standing of the bidders in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006, and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the Pre-Qualification Questionnaire.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the awarding authority. The awarding authority reserves the right not to award a contract(s) at the conclusion of this process and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The awarding authority does not bind itself to accept the lowest cost, or any tender, and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document.

(SC Ref:299052).

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent

ANNEX B

Information About Lots

1)

Short Description

The approximate forecast annual export for the aforementioned 12-month period across AHP's three current sites is 16,000,000 kWh.

Each site currently consists of a gas powered engine and generator with standby boilers. Heat from the gas engine is used to heat the local district heating network while generated electricity is primarily exported, although a small portion is used for boiler and pumping services. At times when the generator is off, line electricity is imported for these services.

The contract must therefore be flexible enough to incorporate the potential variation in consumption associated with the operation of the CHP unit.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The approximate forecast annual export for the aforementioned 12-month period across AHP's three current sites is 16,000,000 kWh.

4)

Indication about different contract dates

5)

Additional Information about lots

Duration will be a minimum of 12 months, but subject to extension within the parameters of the planned framework agreement.

The minimum period may be subject to extension with the successful supplier by Aberdeen Heat & Power Company Limited as it deems necessary within the context of the proposed framework agreement.

Aberdeen Heat & Power Company Limited may alternatively seek to undertake further mini-competition(s) upon the conclusion of this minimum period under the proposed framework agreement with a view to sourcing an alternative supplier to that which is awarded the contract for the initial minimum 12 month period.

“Please note that Aberdeen Heat & Power Company Limited will consider integrating Lot 1 and Lot 2 into a single contractual arrangement should supplier responses justify such an action.

Please note that Aberdeen Heat & Power Company Limited will consider integrating Lot 1, Lot 2 and Lot 3 into a single contractual arrangement should supplier responses justify such an action.

ANNEX B

Information About Lots

1)

Short Description

The approximate forecast consumption for the aforementioned 12-month period is 124,000 kWh.

Each site currently consists of a gas powered engine and generator with standby boilers. Heat from the gas engine is used to heat the local district heating network while generated electricity is primarily exported, although a small portion is used for boiler and pumping services. At times when the generator is off, line electricity is imported for these services.

The contract must therefore be flexible enough to incorporate the potential variation in consumption associated with the operation of the CHP unit.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The approximate annual forecast consumption for the aforementioned 12-month period is 124,000 kWh

4)

Indication about different contract dates

5)

Additional Information about lots

Contract duration is a minimum of 12 months, but subject to extension within the parameters of the planned framework agreement.

The minimum period may be subject to extension with the successful supplier by Aberdeen Heat & Power Company Limited as it deems necessary within the context of the proposed framework agreement.

Aberdeen Heat & Power Company Limited may alternatively seek to undertake further mini-competition(s) upon the conclusion of this minimum period under the proposed framework agreement with a view to sourcing an alternative supplier to that which is awarded the contract for the initial minimum 12 month period.

“Please note that Aberdeen Heat & Power Company Limited will consider integrating Lot 1 and Lot 2 into a single contractual arrangement should supplier responses justify such an action.

Please note that Aberdeen Heat & Power Company Limited will consider integrating Lot 1, Lot 2 and Lot 3 into a single contractual arrangement should supplier responses justify such an action.

ANNEX B

Information About Lots

1)

Short Description

The approximate forecast consumption for the aforementioned 12-month period is 58,000,000 kWh.

Each site currently consists of a gas powered engine and generator with standby boilers. Heat from the gas engine is used to heat the local district heating network while generated electricity is primarily exported, although a small portion is used for boiler and pumping services. At times when the generator is off, line electricity is imported for these services.

The contract must therefore be flexible enough to incorporate the potential variation in consumption associated with the operation of the CHP unit.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The approximate forecast annual consumption for the aforementioned 12-month period is 58,000,000 kWh.

4)

Indication about different contract dates

5)

Additional Information about lots

The minimum period may be subject to extension with the successful supplier by Aberdeen Heat & Power Company Limited as it deems necessary within the context of the proposed framework agreement.

Aberdeen Heat & Power Company Limited may alternatively seek to undertake further mini-competition(s) upon the conclusion of this minimum period under the proposed framework agreement with a view to sourcing an alternative supplier to that which is awarded the contract for the initial minimum 12 month period.

Please note that Aberdeen Heat & Power Company Limited will consider integrating Lot 1 and Lot 2 into a single contractual arrangement should supplier responses justify such an action.

Please note that Aberdeen Heat & Power Company Limited will consider integrating Lot 1, Lot 2 and Lot 3 into a single contractual arrangement should supplier responses justify such an action.