CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Various across West Hampshire.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The West Hampshire Clinical Commissioning Group (WHCCG) has highlighted local community phlebotomy services as a priority for improvement.

WHCCG covers a population of 536,073 in an area of 2242.4 square kilometres (865.8 square miles).

The key objective is to implement a locally delivered community phlebotomy service that meets demand, provides good local access for patients and is convenient, timely and high quality.

Increasing the capacity in the community settings will allow local access for patients and a movement of activity from acute to the community setting is expected.

The service must have the capability to respond to future changes in demand, for example; increased drug monitoring, more patients being managed on a shared care basis, health checks and to meet the needs of those with long term conditions in Primary Care whilst offering best value.

11 geographical 'lots' have been identified across the WHCCG. Within each ‘lot' a comprehensive map of access in terms of venues and in and out of hours will be procured.

The 11 lots cover the following populations:

Lots 1 and 2 - Winchester and Rural – PBRA Weighted Populations 51 072 and 81 664,

Lot 3 – Totton – PBRA Weighted Population 37 737,

Lot 4 – Waterside – PBRA Weighted Population 43 486,

Lots 5, 6 and 7 – West New Forest - PBRA Weighted Populations 41,876 & 48,334 and 41 501,

Lot 8 – Eastleigh Southern Parishes - PBRA Weighted Population 42 674,

Lots 9 and 10 - Eastleigh North and Test Valley South - PBRA Weighted Population 62 704 and 37 415,

Lot 11 – Andover - PBRA Weighted Population 54 493,

Please register on the e-tendering portal detailed within this notice and complete a pre-qualification questionnaire in order to register you interest in this opportunity. Please note the deadline for submission.

If you have read this information and don't want to register as a main bidder but would be interested in becoming a subcontractor for a main bidder, please find within the documentation on the e-tendering portal a template to complete and submit to register your interest in this opportunity. Please submit your information as soon as possible via the messaging function on the portal so that it can be shared with the main bidders. Don't necessarily wait until PQQ submission date.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://sstcs.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click ‘continue' - Enter your correct business and user details - Note the username you chose and click ‘Save' when complete - You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender - Login to the portal with the username/password - Click the ‘PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the ‘Express Interest' button at the top of the page. - This will move the PQQ /ITT into your ‘My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments' in the ‘PQQ/ ITT Details' box.

3. Responding to the tender - Click ‘My Response' under ‘PQQ/ ITT Details', you can choose to ‘Create Response' or to ‘Decline to Respond' (please give a reason if declining) - You can now use the ‘Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The Contracting Authority intends to use an eTendering system in this procurement exercise.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

Community Phlebotomy Services in Winchester and Rural.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise.

ANNEX B

Information About Lots

1)

Short Description

Community Phlebotomy Services for Eastleigh North and test Valley South.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise.

ANNEX B

Information About Lots

1)

Short Description

Community Phlebotomy Services for Andover.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise.

ANNEX B

Information About Lots

1)

Short Description

Community Phlebotomy Services for Winchester and Rural.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise.

ANNEX B

Information About Lots

1)

Short Description

Community Phlebotomy Services In Totton.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise.

ANNEX B

Information About Lots

1)

Short Description

Community Phlebotomy Services in Waterside.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise.

ANNEX B

Information About Lots

1)

Short Description

Community Phlebotomy Services in West New Forest.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise.

ANNEX B

Information About Lots

1)

Short Description

Community Phlebotomy Services in West New Forest.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise.

ANNEX B

Information About Lots

1)

Short Description

Community Phlebotomy Services in West New Forest.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise.

ANNEX B

Information About Lots

1)

Short Description

Community Phlebotomy Services in Eastleigh Southern Parishes.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise.

ANNEX B

Information About Lots

1)

Short Description

Community Phlebotomy Services in Eastleigh North and Test Valley South.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise.