CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Other (Please specify) National Buying Group representing customers governed by public law

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education Other (Please specify) buying group for churches, charities and schools

Parish Buying, part of The Church of England Central Services Trading Limited (CHECS)

Churchmarketplace

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

United Kingdom.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The provision of Furniture, Fixtures and Equipment (FF&E) and associated products and services within Office, Educational and Ecclesiastical contexts.

Lot 1 — Supply, delivery and installation of Office and Workplace Furniture;

Lot 2 — Supply, delivery and installation of Educational Furniture;

Lot 3 — Design, supply, delivery and installation of Church and ecclesiastical Furniture;

Lot 4 — Planning, Design and Consultancy Services for Office and Educational Furniture Projects.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Details to be provided in the Invitation to Tender.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Details to be provided in the Invitation to Tender.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with 2buy2.com Ltd on all matters relating to the Framework Agreement. All consortium members or grouping will be required to be jointly and severally liable in respect to the obligations and liabilities relating to the Framework Agreement.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Details are provided in the Pre Qualification Questionnaire.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Lot 1 comprises of the supply, delivery, and installation (including removal of all packaging from site) of generic office and workplace furniture which would be aimed at Offices, Diocesan offices, Secondary and Further Education Institutes and associated establishments that fall under the 2buy2, PB or CMP banner. Typical areas that would be furnished would be offices, breakout areas, reception areas and also some meeting rooms and boardrooms.

Delivery and assembly must be included in the cost of the supply and shall include any and all charges for: packaging, transport, haulage, delivery, assembly and installation, removal and transportation of any residual materials and packaging.

Installation will be of both fixed fittings as well as loose furnishings. It includes all free-standing or built-in furniture units, which are used for storage, hanging, sitting, working and eating.

4)

Indication about different contract dates

5)

Additional Information about lots

All furniture supplied through this framework will need to be suitable for use in the contexts explained above and must also adhere to the relevant performance standards and have been tested and deemed fit for purpose in this context. It is also important that the furniture proposal put forward is good value for money as one of the aims of the framework is to save PB / CMP member's money so they can better achieve their mission.

ANNEX B

Information About Lots

1)

Short Description

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Lot 2 comprises of the, supply, delivery, and installation of educational specific furnishings ranging from early year primary to Higher Education. This range of educational furniture will cater for specific learning areas such as classrooms, exam rooms, craft and science, IT and dining facilities.

As well as tables, chairs and storage, such learning areas may also require furnishings such as play frames and shelves, activity panels and room dividers, cloakroom furniture, noticeboards and soft furnishings.

Delivery and assembly must be included in the cost of the supply and shall include any and all charges for: packaging, transport, haulage, delivery, assembly and installation, removal and transportation of any residual materials and packaging.

Installation will be of both fixed fittings as well as loose furnishings. It includes all free-standing or built-in furniture units, which are used for multiple purposes and cater for the multiple learning areas as detailed above.

4)

Indication about different contract dates

5)

Additional Information about lots

All furniture supplied through this framework will need to be suitable for use in the contexts explained above and in particular must be tailored to the age ranges for which they are required. Products must also adhere to the relevant performance standards and must have been tested and deemed fit for purpose in an educational context. It is also important that the furniture proposal put forward is good value for money.

ANNEX B

Information About Lots

1)

Short Description

The design, supply, delivery, and installation of church specific furnishings.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Lot 3 comprises of the design, supply, delivery, and installation of church specific furnishings with the aim of providing flexible solutions to cater for cathedrals, churches, parish community centres and other such venues under the remit of 2buy2 / PB / CMP. The need for flexibility will be important due to many church buildings being multifunctional and having a variety of different purposes. Such furniture will also have to be fit for the desired purpose which could be a mixture of meetings, sermons, lectures, concerts, and seminars.

As well as the flexible solutions stated above, such areas may also require more permanent furniture such as pews, benches, modesty panels, lecterns and chairs with kneelers.

There will be a requirement whereby approved suppliers would need knowledge of space planning and the ability to plan the layout and design the room interior whilst adhering to codes of practice and having an understanding of the practicalities and idiosyncrasies associated with the church environment.

Delivery and assembly must be included in the cost of the supply and shall include any and all charges for: packaging, transport, haulage, delivery, assembly and installation, removal and transportation of any residual materials and packaging.

Installation will be of both loose furnishings as well as fixed fittings and suppliers are encouraged to bid provided they have the capability to deliver on either one or both of the installation methods.

4)

Indication about different contract dates

5)

Additional Information about lots

All furniture supplied through this lot must also adhere to the relevant British and European performance standards and has been tested and deemed fit for purpose in the appropriate context. It is also important that the furniture proposal put forward is good value for money.

ANNEX B

Information About Lots

1)

Short Description

Lot 4 comprises of the complete planning, design and consultancy of both office and educational interior furniture projects.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Lot 4 comprises of the complete planning, design and consultancy of both office and educational interior furniture projects. Approved suppliers will have the ability to coordinate the initial planning, design, customisation and scoping of a project with the ability of creating specifications being an important factor.

Suppliers may also have the ability to supply deliver and install furnishings that conform to the specifications and plans supplied although this is not imperative.

It should be stressed that approved suppliers will be objective, independent and impartial when scoping the specific requirements of each project.

There will be a requirement whereby approved suppliers would need knowledge of space planning and the ability to plan the layout and design the room interior whilst adhering to codes of practice to which office and educational establishments are governed (i.e needs of the curriculum and needs of disabled people).

Installation will be of both fixed fittings as well as loose furnishings. It includes all free-standing or built-in furniture units, which must cater for the bespoke needs of the project.

4)

Indication about different contract dates

5)

Additional Information about lots

It should be stressed that approved suppliers will be objective, independent and impartial when scoping the specific requirements of each project.

There will be a requirement whereby approved suppliers would need knowledge of space planning and the ability to plan the layout and design the room interior whilst adhering to codes of practice to which office and educational establishments are governed (i.e needs of the curriculum and needs of disabled people).

Installation will be of both fixed fittings as well as loose furnishings. It includes all free-standing or built-in furniture units, which must cater for the bespoke needs of the project.

All furniture supplied through this lot must also adhere to the relevant British and European performance standards (see appendix 4) and has been tested and deemed fit for purpose in the appropriate context.

It is also important that the furniture proposal put forward is good value for money.