CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Govanhill, Glasgow.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Govanhill Housing Association's Major Repairs Works Contract Framework is scheduled to be renewed this year and they are seeking to appoint suitably qualified consultants to provide professional services for the design and delivery of various projects within this Framework.

The following services are required:

— 4 nr Architects (including Contract Administrator);

— 3 nr Civil and Structural Engineers;

— 4 nr Quantity Surveyors.

The projects in which Govanhill Housing Association anticipate procuring under this Framework include:

— Comprehensive internal refurbishment of flats, either in groups or on a ‘one-off basis' ranging in value from 20 000 to 300 000 GBP;

— Kitchen renewals, either in groups or on a ‘one-off' basis, ranging in value from 10 000 to 300 000 GBP;

— Bathroom renewals, either in groups or on a ‘one-off' basis, ranging in value from 10 000 to 300 000 GBP;

— Window replacements, ranging in value from 150 000 to 1 000 000 GBP;

— Common repairs to tenement properties including repairs to external walls, repairs/renewals to roof coverings and rot eradication works, all ranging in value from 150 000 to 1 000 000 GBP.

The duration of this Framework is 4 years and the cumulative expenditure of this period is projected to be circa 16 000 000 GBP.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=336389

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Delivery Payment.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Each member of any consortium will be jointly and severally liable.

III.1.4)

Other particular conditions to which the performance of the contract is subject

The selection process will firstly be by registering an expression of interest, which shall be deemed to be the completion and submission of a Pre-Qualification Questionnaire (PQQ) by the date indicated.

Applicants shortlisted from a qualitative assessment of the PQQs will then be invited to tender. It is intended that 6 applicants will be shortlisted from each of the services (Architecture, Civil and Structural Engineer and Quantity Surveyor). 4 applicants will then be selected for Architecture and Quantity Surveying services with 3 applicants selected for Civil and Structural Engineer services and appointed to the Framework. Final selection will be based on the Most Economically advantageous tender based on a Quality/Price evaluation of the tender submissions.

As part of the selection process applicants may be invited to attend an interview.

The Contracting Authority shall not be responsible for any costs. charges or expenses, irrespective of the outcome of the competition, or if the competition is postponed or cancelled.

The Contracting Authority reserves the right not to award all or any of this contract. All dates and time periods specified are only provisional and the Contracting Authority reserves the right to change these.

The contract will be subject to Scots Law.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established

(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

(10) All candidates will be required to produce a certificate or declaration demonstrating that they have not entered into a CVA.

For all other conditions refer to the PQQ Document.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

Economic and financial standing, technical capability and experience (Pre-Qualification Questionnaire Assessment).

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

(SC Ref: 336389).

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

ANNEX B

Information About Lots

1)

Short Description

Provide Architecture services to Govanhill Housing Association through the Major Repairs Works Contract Framework.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

TBC.

4)

Indication about different contract dates

5)

Additional Information about lots

The new Framework will run for 4 years from contract award.

ANNEX B

Information About Lots

1)

Short Description

Provision of Civil and Structural Engineer services to Govanhill Housing Association through the Major Repairs Works Contracts Framework.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

TBC.

4)

Indication about different contract dates

5)

Additional Information about lots

The new Framework will run for 4 years from contract award.

ANNEX B

Information About Lots

1)

Short Description

Provision of Quantity Surveying Services to Govanhill Housing Association through the Major Repairs Works Contract.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

TBC.

4)

Indication about different contract dates

5)

Additional Information about lots

The new Framework will run for 4 years from contract award.