CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Changing Minds Project External Evaluation

2.2

Description of the goods or services required

The Changing Minds Project, based at Newport Mind, is inviting organisations to tender for a contract to conduct a phase 1 evaluation of the monitoring and evaluation systems within the project.

The Changing Minds project is a 5 year project funded by the Big Lottery to help young people in Gwent, aged 14-25, access support for their mental health. The project is based and managed from Newport Mind and there are project workers based throughout Gwent in the local Mind offices.

-Phase 1 (June 2015) to evaluate the qualitative and quantitative recording systems for quality assurance and ensure the project is gathering robust and reliable data. Production of a report to outline quality assurance and recommendations.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=24449.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

An approximate figure of £2,700 has been allocated for this piece of work which is inclusive of VAT.

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

Welsh

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

The Changing Minds project aims to improve the mental wellbeing of young people aged 14-25 in the Gwent area through peer to peer support, one to one transitions support and self-management courses and volunteering. Funded by the Big Lottery Bright New Futures fund the project began in November 2013 and will run for 5 years until November 2018. The project is based and managed from Newport mind and project staffs are based in local mind offices throughout Gwent.

The projects Aims:

1. More young people will have access to more support with their mental health earlier and improved social networks through the peer support. They will be able to develop stronger relationships as a result of the skills learnt and the relationships made during the self-management courses.

2. There will be an increase in the number of new partnerships which have been developed with a range of statutory and third sector partners to ensure that the project is able to provide holistic services to help young people with mental health problems manage transition.

3. More young people with mental health problems will have the support, learn the skills and develop the confidence to successfully manage transitions and lead full and active lives through accessing or providing peer support, attending the self-management courses or being supported by a transitions worker.

4. Evaluation of the Changing Minds project will be promoted widely at a local, regional and national level using the strength of the Mind network in Wales to advocate for improvement and changes. The self-management courses, peer support materials and transitions support framework will be developed so that other organisations and individuals can learn from and use the approaches.

Evaluation Aims and Objectives

The purpose of this evaluation is to assess the efficacy of the Changing Minds project monitoring systems and evaluating systems to ensure that they are best placed to ensure reliable measuring during the Phase 2 evaluation in 2017.

• To ensure that the project is monitoring and evaluating key information in a reliable and robust format for future evaluation

Scope of Work

The scope of this evaluation is set out in two phases. The first phase is to ascertain the project is collecting robust evidence of its work, providing quality assurance.

Phase 1 (June 2015):

a) Inception meeting with appointed contractor to discuss and refine proposed work programme.

b) Analyse background material e.g. business plan, project database, monitoring data and evaluation material.

c) Report on efficacy of currently used systems and monitoring to ensure quality assurance.

Prospective contractors are invited to put forward proposals on how they might monitor our systems and how this will be amalgamated at the end of contract.

• Reports to be presented electronically and hard copy and should contain executive summaries.

• Reports translated into Welsh language.

• Evaluators to make a presentation regarding their report.

Instructions to Bidders

We are looking for the following experience and skill set for the proposed evaluators:

• Knowledge and experience of conducting similar work.

• CVs for the personnel that will work on the evaluation.

• An understanding of the brief and what’s required.

• A detailed method section showing how they would do the work.

• A clear indication of the cost of the work, including their inputs to each of the tasks outlined in the method section.

(WA Ref:24449)

5.2

Additional Documentation

5.3

Publication date of this notice