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Summary

OCID:
Published by:: HM Land Registry
Authority ID:: AA40377
Publication date:: 02 March 2016
Deadline date:: 04 April 2016
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The scope of the LLC Programme is to take the 326 English LLC registers and replace them with a single digital register. Replacing the 22 Welsh LLC Registers will be subject to a further business case and is currently out of scope. This notice relates to the Planning and Delivery Partner procurement. See the http://blog.landregistry.gov.uk/category/local-land-charges/ for updates on all activity and other procurements which form part of the programme.

The LLC Programme is a large and complex business change programme, which requires support (capacity and capability) from a Planning and Delivery Partner (PDP). The PDP will be fully integrated into the LLC Programme Team and support the delivery of the following two stages of the programme.

The LLC Programme is constituted of two main stages of work:

— Stage 1 (Planning). The Planning Stage will ensure that both Land Registry and Local Authorities are ready to make the transition to the LLC Register and that the implementation risk is understood and mitigated to an acceptable level. This stage will complete once the Land Registry has had final approval for the LLC Full Business Case.

— Stage 2 (Delivery). The Delivery Stage will immediately follow the final approval of the LLC Full Business Case. At this point the PDP, Quality Assurance Partner and Digitisation and Migration suppliers will be in place and under contract. The Delivery Stage will focus on the incremental migration (described in the Lotting Strategy) of Local Authority LLC registers to the Land Registry LLC Register. This stage will complete once all the Local Authorities have migrated to the LLC Register.

Specifically, the PDP will be required to carry out the following nine requirements.

Stage 1 — Planning.

— Requirement 1 Assure the LLC Register Service Design. The Supplier shall provide assurance that the Authority's proposed LLC Register Service Design will meet the LLC Programme Vision and Scope.

— Requirement 2 Develop the LLC Programme Digitisation and Migration Lotting Strategy and Pricing Strategy. The Supplier shall produce the LLC Programme Digitisation and Migration Lotting Strategy and the LLC Programme Pricing Strategy.

— Requirement 3 Develop the LLC Programme Digitisation and Migration Procurement Strategy. The Supplier shall produce the LLC Programme Digitisation and Migration Procurement Strategy.

— Requirement 4 Procure the LLC Programme Digitisation and Migration Suppliers. The supplier shall provide subject matter expertise to assure the procurement of the LLC Digitisation and Migration suppliers.

— Requirement 5 Develop the LLC Programme Phase 1 Migration Approach. The Supplier shall produce the LLC Programme Phase 1 Migration Approach to govern the migration of Local Land Charges from the nominated Phase 1 Local Authorities to the LLC Register Service.

— Requirement 6 Develop the LLC Programme Finance Model. The Supplier shall produce the LLC Programme Finance Model, ensuring that all required financial data including the Financial and Economic Case data is in the model and able to support the successful production of the LLC Programme Full Business Case (FBC) for HM Treasury approval.

— Requirement 7 Develop the LLC Programme Full Business Case. The Supplier shall, with the Authority, draft, assure and ensure acceptance by the Authority of the LLC Programme Full Business Case.

— Requirement 8 Develop the LLC Programme Migration Plan. The Supplier shall produce the LLC Migration Plan that will be used to migrate Local Land Charges from the 326 English Local Authorities to the LLC Register Service.

Stage 2 — Delivery.

— Requirement 9 Manage the LLC Programme Delivery. The Supplier shall manage the LLC Programme Delivery — implementing the LLC Programme Migration Plan, manage the Digitisation and Migration supplier performance and maintain the LLC Programme Finance Model.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Land Registry

Trafalgar House, 1 Bedford Park

Croydon

CR0 2AQ

Contact person: Land Registry Local Land Charges Programme

Telephone: +44 3000062589

E-mail: pdptender@landregistry.gov.uk

NUTS: UK

Internet address(es)

Main address: http://www.gov.uk/government/organisations/land-registry

Address of the buyer profile: http://www.gov.uk/government/organisations/land-registry

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.gov.uk/contracts-finder

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

National or federal agency/office

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Local Land Charges Planning and Delivery Partner.

II.1.2) Main CPV code

79411000

II.1.3) Type of contract

Services

II.1.4) Short description

Land Registry is a non-ministerial government department established in 1862, responsible for the registration of land and property in England and Wales. Land Registry currently holds 3 registers — the Register of Title to Land, Land Charges Register and Agricultural Credits Register. Under the provisions of the Infrastructure Act 2015, Land Registry will become the sole registering authority for Local Land Charges (LLC).

Land Registry requires a Planning and Delivery Partner to support it, in both delivering and populating (by migrating data held in a arrange of formats from 326 Local Authorities) a centralised, digital, open Local Land Charges register, comprising a spatial database, a user interface for updating and querying the register and Application Programming Interfaces for updating and querying the register.

This procurement will form part of a major transformational programme currently being operated by Land Registry.

II.1.5) Estimated total value

Value excluding VAT: 11 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

79411000

II.2.3) Place of performance

NUTS code:

Main site or place of performance:

United Kingdom.

II.2.4) Description of the procurement

The LLC Programme is constituted of two main stages of work:

Specifically, the PDP will be required to carry out the following nine requirements.

Stage 1 — Planning.

— Requirement 1 Assure the LLC Register Service Design. The Supplier shall provide assurance that the Authority's proposed LLC Register Service Design will meet the LLC Programme Vision and Scope.

— Requirement 3 Develop the LLC Programme Digitisation and Migration Procurement Strategy. The Supplier shall produce the LLC Programme Digitisation and Migration Procurement Strategy.

— Requirement 7 Develop the LLC Programme Full Business Case. The Supplier shall, with the Authority, draft, assure and ensure acceptance by the Authority of the LLC Programme Full Business Case.

Stage 2 — Delivery.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 11 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

To be set out in the procurement documents.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2015/S 127-232907

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 04/04/2016

Local time: 17:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 04/04/2016

Local time: 17:00

Place:

Bidders will upload to the designated data room and the Procurement Coordinator will access after the bid closing time.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.4) Procedures for review

VI.4.1) Review body

Land Registry

Land Registry Procurement Unit, PO Box 292

Plymouth

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

In accordance with Regulations 86 and 87 of the Public Contracts Regulations 2015 HM Land Registry will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Chapter 6 of the Regulations provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the Regulations to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought within the applicable limitation periods.

VI.5) Date of dispatch of this notice

26/02/2016

Coding

Commodity categories

ID	Title	Parent category
79411000	General management consultancy services	Business and management consultancy services

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: pdptender@landregistry.gov.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Local Land Charges Planning and Delivery Partner.

Contents

Summary

Abstract

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

I.2) Joint procurement

I.3) Communication

I.4) Type of the contracting authority

I.5) Main activity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.5) Estimated total value

II.1.6) Information about lots

II.2) Description

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

III.1.3) Technical and professional ability

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

IV.2.2) Time limit for receipt of tenders or requests to participate

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

IV.2.7) Conditions for opening of tenders

Section VI: Complementary information

VI.1) Information about recurrence

VI.2) Information about electronic workflows

VI.4) Procedures for review

VI.4.1) Review body

VI.4.3) Review procedure

VI.5) Date of dispatch of this notice

Coding

Commodity categories

Delivery locations

Alert region restrictions

About the buyer

Further information