Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Affinity Sutton Group
6 More London Place, Tooley Street
London
SE1 2DA
UK
Contact person: Procurement Team
E-mail: asg.tenders@affinitysutton.com
NUTS: UK
Internet address(es)
Main address: http://www.affinitysutton.com/corporate/tender-opportunities/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://asgtenders.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Communal Cleaning and Window Cleaning Services/Window Cleaning Service.
Reference number: 0280-15KB
II.1.2) Main CPV code
90911200
II.1.3) Type of contract
Services
II.1.4) Short description
Successful bidders to provide communal cleaning and window cleaning service for the East and North regions and a window cleaning service for the London region. Services required include:
— Cleaning of general needs and Homes for older people schemes (HOPS) — communal areas, stairwells, chutes, bin stores, external areas and lights;
— Cleaning of pathways and parking areas — including litter picking on adjacent grassed areas;
— Cleaning of communal out buildings (outbuildings to be defined in the property listings);
— Cleaning of communal corridors and landings, lifts, stair lifts, stairs and stairwells;
— Inspection of waste chutes and clearing of blockages;
— Cleaning of external bin store doors;
— Removal of minor graffiti, wall stains, scuff marks and chewing gum;
— Remove and dispose of any excess litter;
— External and internal communal window cleaning of communal areas;
— Emergencies (Emergencies to be defined in the specification);
— Cleaning of local offices.
II.1.5) Estimated total value
Value excluding VAT:
1 172 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2) Description
Lot No: 1
II.2.1) Title
London
II.2.2) Additional CPV code(s)
90911300
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
London and surrounding.
II.2.4) Description of the procurement
Window cleaning services and other cleaning services as required.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
160 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
2 x optional 12 month extensions.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
East
II.2.2) Additional CPV code(s)
90911300
II.2.3) Place of performance
NUTS code:
UK
UKJ
II.2.4) Description of the procurement
Estate and Estate Window Cleaning Services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
156 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
2 x 12 month options to extend.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3.1
II.2.1) Title
Northwest
II.2.2) Additional CPV code(s)
90911200
II.2.3) Place of performance
NUTS code:
UKD
II.2.4) Description of the procurement
Estate cleaning services and estate window cleaning services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
2 x 12 month options to extend.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3.2
II.2.1) Title
Midlands
II.2.2) Additional CPV code(s)
90911300
II.2.3) Place of performance
NUTS code:
UKF
UKG
Main site or place of performance:
Midlands.
II.2.4) Description of the procurement
Estate Cleaning and Estate Window Cleaning Services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
100 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
2 x 12 months options to extend.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3.3
II.2.1) Title
North East
II.2.2) Additional CPV code(s)
90911300
II.2.3) Place of performance
NUTS code:
UKC
II.2.4) Description of the procurement
Estate cleaning and estate window cleaning services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
This is an ongoing requirement to cover cleaning services for Affinity Sutton Group Housing Estates nationwide.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
2 x 12 month option to extend.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Competent estate cleaning providers.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2015/S 199-361366
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/04/2016
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
08/04/2016
Local time: 14:15
Place:
ASG, 6 More London, London, UK.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
As required.
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Affinity Sutton Project Board
London
UK
VI.4.2) Body responsible for mediation procedures
Royal Courts of Justice
London
WC2 2UL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The contracting authority will incorporate a minimum 10 calendar day standstill period at the point that information on the award of the contract is communicated to tenderers. The Public Contract Regulations 2006 (SE 2006 No 5) (as Amended) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the 2006 Regulations to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen.
VI.5) Date of dispatch of this notice
02/03/2016